Purchasing Control Specialist. Contract system in the field of procurement. Procurement specialist job description sample
Finding the right job for you these days is not easy. After all, she should not only help support herself and her family, but also allow her to realize herself as a professional in her field. And the majority of applicants who wish to find a job officially expect to receive a full social package and the benefits associated with it. Among available vacancies often found the position of a procurement specialist. What do such employees do? What companies need them? What are the duties of this specialist? Is it necessary to get a full-fledged higher education Or is it enough to take a course? Purchasing Specialist is a popular vacancy these days. Therefore, further in the article, the answers to the above questions will be considered.
Document entity
What is the job description of a specialist in a special internal document certain organization, which clearly and clearly sets out the main requirements for the applicant for this position, describes the range of all his professional duties, as well as official rights, a framework that determines the degree of his responsibility for negligently performed work. Its presence is mandatory in any enterprise where there is a position of "purchasing specialist". The duties of an employee must be the right way defined so that its function is implemented in the company as expected. What is the latter?
Specialist Functions
Despite the fact that the position in question appeared relatively recently, the professional standard "Specialist in the field of procurement" is fully formed and contains strict requirements. After all, such employees were required before. For example, similar professional functions were performed by employees enrolled in the staff of enterprises and production organizations. Then this position had a different name: logistics engineer.
So, what does the job of "purchasing specialist" mean? To put it briefly, without revealing to the reader the numerous nuances of professional duties that reflect the characteristics labor activity and production of a certain company, then the main task of such an employee is to permanently provide the organization with any necessary materials or goods.
The general function, which is reflected by the professional standard "Specialist in the field of procurement", (namely: providing the enterprise with the inventory items necessary for its adequate functioning), among other things, includes more a large number of indirect duties, such as analysis of the actual ratio of the quality of the products offered by suppliers and their market value.
Purpose and structure
It is the job description, as noted above, that is one of the two main documents (the second is the employment contract concluded with the employee), which determine what the procurement specialist must do in the course of his work. The formation of this document is the primary task of management, because, according to current legislation, an employee cannot perform any duties other than those that were clearly described in the contract that he concluded during the employment process. And this document, as a rule, makes a link in the indicated place, urging you to turn to job description. That is why many experts pay so much attention to it.
What should the job description of the specialist in question look like? It is important that it be drawn up in accordance with the standards and forms that are accepted in this region. So, the document in question should be drawn up in such a way that it must contain the following sections:
- The first section is completely devoted to data on the coordination and approval of the text itself. this document. To do this, everyone who took part in these processes must record this fact by putting their personal signatures with their transcripts, as well as indicate the appropriate dates. The coordination, as a rule, involves personnel, as well as directly the unit to which a certain employee will belong.
- In the next section, you must list all the current requirements for a candidate for the position in question. They should describe in detail the required education, knowledge and practical skills, required work experience, as well as age and other features that may apply to this particular position. In addition, you should provide a complete list of all documentation (including both internal acts of the company and legislative acts of national importance), which the new employee will need to carefully read. And also the section in question describes the place of the position in general staffing, the procedure and conditions for accepting a candidate for a position for work, the mechanism for dismissal or replacement of an employee during his short-term absence. It is important to indicate the immediate supervisor of the new employee.
- In the main section of the instruction in question, it is necessary to list everything that is expected from the employee in the course of his professional activity (all his job duties, as well as rights). The more precisely the duties of a specialist are described in the instructions, the more likely it is that the work will be performed in the correct way, which will benefit the enterprise. Rights are inextricably linked with duties. These, as a rule, include: the right to decent working conditions; the right to receive the data necessary for the performance of their duties; the right to propose activities designed to improve the workflow.
- In the last section, it is usually about what kind of responsibility the employee will incur if he performs his professional duties improperly.
Document Features
What determines the scope of responsibilities that a procurement specialist has? 44-FZ, or the Federal Law, which reflects the current requirements of the law. According to him, the document in question has much in common with the job description of a supply specialist. However, there are a number of differences that distinguish the position of "purchasing specialist". The duties of these two workers are not identical. Knowing these differences is especially necessary for employees and management. large enterprises which, as a rule, provide for the presence of these two posts.
That is why, even before the final formation of the job description, it is important to thoroughly understand the basic requirements for candidates. So, you need to know what the qualifications of a procurement specialist should be, as well as how to delimit the responsibilities of these employees.
Practice shows that the responsibilities of the employee who is engaged in procurement are significantly greater than those of the one who is engaged in supply. In the job hierarchy, the first position is listed significantly higher than the second. Similarly, the level of wages also differs. That is why it would be logical that the requirements for a candidate for the position of "purchasing specialist", whose duties are significantly more significant, be much higher and tougher. This should be taken into account when drafting the job description. A procurement specialist (or rather, a candidate for this position) can draw up a resume successfully only if he/she familiarizes himself with the standard requirements for the applicant in advance.
Similarly, the professional responsibilities of employees should also be clearly demarcated. This will help to establish well-coordinated interaction both between the specialists themselves and between entire departments that are subordinate to them.
Purchasing Specialist Requirements
The specifics of a particular profession determines a number of special requirements specific to a particular specialty that apply to candidates for the position. And in the area under consideration, there are also certain criteria. The procurement specialist is selected based on the available skills and knowledge. So, the candidate must:
- have an analytical mind;
- be able to make decisions even under conditions of constant stress and take full personal responsibility for their results;
- be able to process large amounts of information and competently maintain current documentation;
- possess the skills of conducting business negotiations in order to reach the desired result for the company;
- clearly understand how customs work is organized and how transport companies function;
- be a confident user of a personal computer, as well as be able to use all the programs necessary to perform professional functions.
Among other things, any employer has the right to form other requirements that are necessary in order for the work to be performed efficiently. Purchasing specialist is an important component of a company's success. For example, if a company is engaged in foreign economic activity, then such an employee may be required to know foreign languages. That's why it's important to write your resume well. Purchasing Specialist - a position that allows many to vividly realize their abilities. This is worth the risk.
Rights
Job Responsibilities of a Specialist public procurement will be discussed further, and now it is important to figure out what rights he has.
- Be proactive in making a variety of suggestions that could improve or facilitate the flow of the work process, which is related solely to the performance of this employee's functions.
- Require absolute assistance from your immediate supervisor in matters related to the implementation of the rights or duties of an employee.
- Require the management of the company to provide the department with all the necessary organizational and technical conditions, as well as the timely preparation and execution of working documents and reports that the employee needs to fulfill his professional duties.
- Establish the relationship between the divisions of the company and certain divisions of some third-party organizations, which are necessary in order to quickly resolve emerging procurement issues, which invariably fall within the competence of the general procurement manager.
Responsibility
What is the Lead Purchasing Specialist's responsibilities?
- Monitoring and ensuring the implementation of the procurement plan for each month.
- Administrative liability for disclosure of classified information, which internal documents companies are defined as a corporate secret, and which is officially the property of a particular enterprise.
- Personal fulfillment of all existing rules internal regulations, as well as compliance with the standards of discipline.
- Implementation of procurement transactions, as well as the conclusion of relevant contracts with various organizations or individuals, if necessary.
- Compliance with fire safety requirements and safety regulations, in order not to cause any harm to company employees or its tangible property.
- Careful implementation of all received instructions, instructions, instructions, orders, orders of the immediate superior, as well as CEO firms.
- Responsibility for applying or facilitating the application as material damage, and direct damage business reputation companies.
- Responsibility for neglecting one's own official duties, which are determined by the current instruction, as well as current legislative acts Russian Federation.
Working conditions
What does the job description of a procurement specialist tell about according to which he should work this worker? The mode of employment of a person occupying the position in question in the company is determined by the internal labor regulations drawn up specifically for a particular enterprise, as well as by an agreement that is concluded with new employees in the process of employment. Among other things, these conditions provide for the need to periodically go on business trips to perform official tasks.
The procedure for familiarization with the job description
The conclusion of an employment contract, which, in fact, marks the moment of employment, is the ideal time for the future employee to carefully study what is included in the procurement, that is, familiarize himself with the job description. How to fix the fact that the employee was provided with all the necessary information? There are several ways. Among them are the following:
- personal signature (and its transcript), as well as the date, which indicate that the procurement specialist has already carefully studied his duties and is ready to confirm this; placed in a special magazine, which is specially designed for these purposes;
- a separate note that the employee is fully informed, which is certified by the personal signature of the individual employee directly under the text of the job description itself, designed to familiarize each new candidate;
- a similar mark, also certified by a signature and date, which is placed under the text of an individual job description, personally prepared for an individual employee, which is subsequently attached to his personal file established at the enterprise.
Conclusion
A procurement specialist is a special employee of an enterprise who is engaged in the fact that it carries out and controls the process of supplying the company with the necessary production activities goods, various materials, various raw materials. This employee is also involved in the preparation and verification of all reporting documentation that is related to his direct duties. Among other things, the specialist in question must have developed analytical thinking and good communication skills in order to be able to correctly assess the profitability of the proposed transaction and competently negotiate with suppliers.
It is equally important in practice to know exactly how to check products for compliance with the stated quality criteria. Such a specialist should be able to handle a personal computer and have a high level of command of computer programs that he will need in the course of performing his main tasks. official duties; make important decisions in short time even under pressure and in conditions of constant stress, because the success of the entire enterprise directly depends on their effectiveness; process large amounts of information in a timely manner and draw appropriate conclusions; perfectly navigate the current conditions of the functioning of customs, as well as the peculiarities of the work of individual transport companies with whom it cooperates this organization. These employees should understand the basic intricacies of the choice necessary materials, understand exactly how they should be transported, and also stored so that they do not lose their useful properties and trade dress. It is also desirable, and sometimes prerequisite some experience in the field of procurement. Usually active and energetic people are hired for this position. It is these candidates who have a chance that this vacancy will be occupied by them.
If you are considering working as a Purchasing Specialist, it is important to read the typical job description ( model document, which precisely defines the scope of rights, duties and responsibilities of a particular employee). This will help you get acquainted with the upcoming working conditions and find out in advance all its subtleties. So you can understand whether it is worth continuing your attempts to get a job or it is better to look for something else. If everything suits you, then you need to try to make sure that you meet all the requirements of the company. To do this, it is necessary to find out as much as possible about the organization itself, as well as about its business activity, production and sales volumes, and at the same time about the main technical features.
You should take the issue of your own employment very seriously. It is important to study in advance as much information as possible about the company in which you want to get a job, as well as directly about the desired position. To do this, you need to carefully study the job description for the chosen specialty. The standard form of this document for most professions is freely available, so anyone can always read it if necessary. The more prepared you are, the higher your chances of getting what you want. And let the work give you only pleasant emotions!
25.04.2016
The concept of a professional standard and the regulatory framework
For the first time, the concept of "professional standard" appeared in the regulatory framework almost 4 years ago - in the so-called "May" decree of the President of the Russian Federation No. 597 1. This document discussed, among other things, the need to prepare and submit to the State Duma a draft federal law on amendments to the legislation of the Russian Federation regarding the development, approval and application of professional standards; approve the plan for their development; develop and approve at least 800 such standards. In December 2012, the definition of “professional standard” appeared in the Labor Code: it was understood as a characteristic of the qualification necessary for an employee to carry out a certain type of professional activity 2 .
In January 2013, the Government of the Russian Federation adopted the Rules for the Development, Approval and Application of Professional Standards 3 . After that, the Ministry of Labor of the Russian Federation began to develop and approve professional standards, as well as maintain their register on the specialized Internet site http://profstandart.rosmintrud.ru (as of mid-April 2016, more than 800 such standards had already been approved).
The development of standards involves scientific and educational organizations operating in a particular professional field, bodies state power local government.
Finally, in May 2015, important changes V Labor Code RF 4 , in accordance with which, from July 1, 2016, professional standards will be mandatory for employers to apply if their application is mandatory in the Labor Code of the Russian Federation, other federal laws or other regulatory legal acts of the Russian Federation 5 . If there is no such requirement, then professional standards should be used by employers as the basis for determining the requirements for the qualifications of employees, taking into account the characteristics of the work they perform. labor functions conditioned by the technologies used and the accepted organization of production and labor5. In essence, this means that if, for example, the federal legislation on education states that persons entitled to engage in teaching activities must, among other things, meet qualification requirements established in professional standards 6, then the employer ( educational organization) must ensure that its teaching staff this requirement.
But if, say, in relation to such an employee as a “host of a television program”, qualification requirements are established only in the professional standard, and the regulatory legal acts do not contain requirements for the compliance of such an employee with this professional standard, then the employer has the right not to impose on the employee these requirements (for example, by the level of education), if due to certain “peculiarities of the organization of production and labor” this is not possible.
In addition, from July 1, 2016, a norm will come into force according to which the Government of the Russian Federation will have the right, taking into account the opinion of the Russian tripartite commission for the regulation of social and labor relations, to establish the specifics of the application of professional standards in terms of the requirements that are mandatory for the use of state non-budgetary funds of the Russian Federation, state or municipal institutions, state or municipal unitary enterprises, and state corporations, state companies And business companies, more than 50% of shares (stakes) in authorized capital which is in state ownership or municipal ownership 7 . This means that in the near future there may be separate decisions of the Government of the Russian Federation obliging the organizations listed above to apply certain standards in their activities.
1 Decree of the President of the Russian Federation of 07.05.2012 No. 597 “On Measures for the Implementation of the State Social Policy”.
2 Federal Law No. 236-FZ of December 3, 2012 “On Amendments to the Labor Code of the Russian Federation and Article 1 of the Federal Law “On Technical Regulation”, Article 195.1 of the Labor Code of the Russian Federation.
3 Decree of the Government of the Russian Federation dated January 22, 2013 No. 23 “On the Rules for the Development, Approval and Application of Professional Standards”.
4 Federal Law No. 122-FZ of May 2, 2015 “On Amendments to the Labor Code of the Russian Federation and Articles 11 and 73 of the Federal Law “On Education in the Russian Federation”.
5 Art. 195.3 of the Labor Code of the Russian Federation.
6 Ch. 1 Art. 46 of the Federal Law of December 29, 2012 No. 273-FZ "On Education in the Russian Federation".
7 Ch. 1 Art. 4 of the Federal Law of May 2, 2015 No. 122-FZ “On Amendments to the Labor Code of the Russian Federation and Articles 11 and 73 of the Federal Law “On Education in the Russian Federation”.
Note that the application of the professional standard by the employer means their use "in the formation personnel policy and in personnel management, in organizing training and certification of employees, developing job descriptions, billing work, assigning tariff categories employees and the establishment of wage systems, taking into account the peculiarities of the organization of production, labor and management” 8 .
Professional standards have not bypassed the procurement sector. In the fall of 2015, two such standards were approved: “Procurement Specialist” and “Procurement Expert” 9 . The developers of both standards are the Russian Academy National economy And public service under the President of the Russian Federation, the Interdisciplinary Academic Center for Social Sciences "Intercenter" and the All-Russian trade union employees of audit, appraisal, expert and consulting organizations.
So far, neither Law 44-FZ nor Law 223-FZ establishes a requirement for strict compliance of buyers with these professional standards (for comparison, see the situation in the legislation in education described above). Only 44-FZ states that employees contract service/contract manager must have higher education or additional professional education in the area of procurement 10 . There are no other references to professional standards either in these laws or in by-laws, nor is there a provision on mandatory application these professional standards and in the orders of the Ministry of Labor of the Russian Federation that approve them 11 . But we cannot exclude the emergence of such a requirement in the future, both in relation to all customers working under a particular law, and in relation to certain categories organizations (see above). Therefore, customers should familiarize themselves with the content of these professional standards right now, and in this article, in fact, a corresponding review is made.
Professional standard "Specialist in the field of procurement"
The name of the type of professional activity covered by this standard is formulated as “activities for the implementation, control and management of procurement to meet state, municipal and corporate needs”. Thus, the standard applies to both purchases under 44-FZ and 223-FZ.
The standard includes 4 generalized labor functions and 9 labor functions corresponding to each of them:
| Generalized labor functions | Labor functions |
|---|---|
| 1. Preliminary collection of data on needs, prices for goods, works, services | |
| 2. Preparation of procurement documentation | |
| 3. Processing the results of the purchase and conclusion of the contract | |
| 4. Planning and justification of purchases | |
| 5. Implementation of procurement procedures | |
| 6. Verification of compliance with the terms of the contract | |
| 7. Checking the quality of the presented goods, works, services | |
| 4. Procurement control | 8. Monitoring in the field of procurement |
| 9. Audit and control in the field of procurement |
Note that not all labor functions can fully relate to the practice of applying both laws at once. For example, unlike 44-FZ, 223-FZ does not mention any justification for purchases, although, of course, such a procedure can, in principle, be provided for by the provision on the purchase of a specific customer. In addition, monitoring, audit and control in the field of procurement, both within the framework of 44-FZ and 223-FZ, do not generally belong to the powers of customers, but to the powers of state and municipal bodies. In this regard, we will consider with what possible positions the labor functions of the standard are correlated:
| Generalized labor functions | Possible job titles of employees |
|---|---|
| 1. Providing procurement for state, municipal and corporate needs |
|
| 2. Procurement for state, municipal and corporate needs |
|
| 3. Examination of the results of procurement, acceptance of the contract |
|
| 4. Procurement control |
|
As can be seen from the table above, various combinations are possible in practice.
For example, if a customer who purchases only under 223-FZ has one employee who deals with all issues related to procurement, then his position should be called “leading procurement specialist”, since it is this position that allows you to perform all the first three generalized labor functions that may relate to the activities of the customer.
If a group of employees is engaged in procurement from the customer, then each of these employees can perform their own generalized labor function in accordance with their position, for example, procurement - a specialist, procurement - a senior specialist or consultant, and examination of the results and acceptance of the results of the contract - leading specialist or head of department (his deputy).
As for the last generalized labor function for control in the field of procurement, then, as mentioned above, it is not applicable to customers under both 44-FZ and 223-FZ.
In accordance with the standard, certain requirements are imposed on an employee performing a particular generalized labor function:
| Generalized labor functions | Requirements |
|---|---|
| 1. Providing procurement for state, municipal and corporate needs | Secondary vocational education and additional vocational education - advanced training programs and programs professional retraining in the field of procurement |
| 2. Procurement for state, municipal and corporate needs | Higher education - bachelor's degree, additional professional education - advanced training programs / or professional retraining programs in the field of procurement, experience practical work- At least 3 years of experience in procurement. |
| 3. Examination of the results of procurement, acceptance of the contract | Higher education - specialty, magistracy; additional professional education - advanced training programs / or professional retraining programs in the field of procurement, practical work experience - at least 4 years in the field of procurement. |
| 4. Procurement control | Higher education - specialty, magistracy; additional professional education - advanced training programs / or professional retraining programs in the field of procurement, practical work experience - at least 5 years in the field of procurement, including leadership positions at least 2 years. |
As the table below shows, if, for example, only one employee is engaged in procurement (including acceptance of the results of the contract), then he must meet fairly high requirements - have a higher education in a specialist or magistracy, undergo additional professional education in the field of procurement and have At least 4 years of experience in procurement. If there are several such employees and they perform different generalized labor functions, then the requirements for them may be different depending on the function performed. In any case, the highest demands are placed on the employee who is responsible for accepting the results of the contract.
Depending on the complexity of each generalized labor function, the standard assigns its own skill level 12: the lowest (5th) for the first function “Ensuring procurement for state, municipal and corporate needs”, and the highest (8th) for the last “ Procurement control. The second and third generalized labor functions are correlated with the 6th and 7th skill levels, respectively. In principle, skill levels correlate with the requirements - the higher the requirements, the higher the level.
In the standard under consideration, each labor function that is part of the generalized labor function (see Table 1), in turn, is described according to its constituent labor actions, necessary skills and knowledge.
Example 1
Consider the labor function "preliminary collection of data on needs, prices for goods, works, services."
To perform this function, the employee must perform the following labor actions:
1. Process and analyze information on prices for goods, works, services.
2. Prepare and send invitations to determine suppliers (contractors, performers) in various ways.
3. Process, form and store data, information, documents, including those received from suppliers (contractors, performers).
skills:
2. Create and maintain an information database.
3. Prepare documents, form, archive, send documents and information.
4. Summarize the information received, prices for goods, works, services, process it statistically and formulate analytical conclusions.
And finally, the employee must have the following knowledge:
2. Fundamentals of civil, budgetary, land, labor and administrative legislation in terms of application to procurement.
3. Fundamentals of antimonopoly law.
5. Peculiarities of pricing in the market (by directions).
6. Methods for determining and justifying the initial maximum contract prices.
7. Fundamentals of informatics in terms of application to procurement.
8. Ethics business communication and rules of negotiation.
9. Labor discipline and internal labor regulations.
10. Labor protection requirements.
In addition, when performing a labor function, an employee must follow a number of ethical standards(to observe the ethics of business communication, not to disclose the materials of working studies, etc.).
Note that, again, not all labor actions contained in the standard can simultaneously relate to procurement activities under both 223-FZ and 44-FZ. For example, the labor function “planning and justifying purchases” contains the labor action “development of a schedule and preparation of changes to be introduced into the schedule”. In the activities of a customer who conducts procurement activities only within the framework of 223-FZ, no schedules are provided, this customer draws up only procurement plans. However, if the customer can potentially fall under the 44-FZ (for example, receive a budget investment, the spending of which is provided for using this particular law, which provides for the use of schedules), then it is recommended that these labor actions be immediately included in the job descriptions of employees with the addition of the clause " in cases established by the legislation of the Russian Federation”.
Professional standard "Expert in the field of procurement" 13
This standard includes the following generalized labor functions and related labor functions:
| Generalized labor functions | Labor functions |
|---|---|
| Procurement consulting for state, municipal and corporate needs | Market monitoring of the subject of procurement for state, municipal and corporate needs |
| Procurement consulting | |
| Expertise in the field of procurement for state, municipal and corporate needs | Expertise of the procurement procedure |
| Examination of the execution and results of the execution of the contract | |
| Organization of work on expertise and consulting in the field of procurement for state, municipal and corporate needs | Management of an organization providing consulting and expertise in the field of procurement for state, municipal and corporate needs |
| Certification (assessment professional qualifications) and monitoring the professional development of employees in a structural unit or organization | |
| Study of theoretical and practical problems of procurement activities |
TO practical activities customers here can only be attributed to the labor function "examination of the performance and results of the execution of the contract". Moreover, this function can be implemented only within the framework of 44-FZ, which obliges customers to conduct an examination to verify the results provided by the supplier, stipulated by the contract, in terms of their compliance with the terms of the contract, but allows the customer in certain cases to carry it out without involving external experts, but "with their own forces" 14 . A possible position occupied by an employee of the customer who performs this function is a contract manager. Quite high requirements are imposed on him - the presence of higher education (specialist, master's degree), the presence of additional professional education (training programs / or professional retraining programs in the field of procurement), the presence of practical work experience in the field of procurement for at least 4 years.
Example 2
To perform the functions of a contract manager, an employee must perform the following labor activities:
1. Implementation of the examination of the performance of the contract.
2. Examination of the compliance of the results stipulated by the contract with the terms of the contract.
3. Carrying out verification of the conformity of facts and data during the examination of the results stipulated by the contract with the terms of the contract.
4. Implementation of verification of the conformity of the quality of goods, services, works during the examination of the results stipulated by the contract, the terms of the contract.
5. Drawing up and execution of the document in the form of a conclusion based on the results of the examination.
To fulfill the specified labor actions The employee must have the following skills:
1. Use computing and other auxiliary equipment, means of communication and communications.
2. To identify violations of the contract during the examination.
3. To identify violations of the results stipulated by the contract during the examination.
4. To identify violations of the quality of goods, services, works during the inspection.
5. Draw up and draw up a document in the form of a conclusion based on the results of the examination.
And, finally, to perform this labor function, the employee must have a fairly wide range of the following: knowledge:
1. Requirements of the legislation of the Russian Federation and regulatory legal acts regulating activities in the field of procurement.
2. Fundamentals of civil, budgetary, labor and administrative legislation in terms of application to procurement.
3. Economic bases and peculiarities of pricing in the market by directions.
4. Basics accounting in terms of application to procurement.
5. Fundamentals of statistics in terms of application to procurement.
6. Features of drawing up procurement documentation.
7. The procedure for establishing pricing factors and identifying quality characteristics that affect the cost of goods, works, services.
8. Features of claim work.
9. Methodology for conducting an examination of the compliance of the results stipulated by the contract with the terms of the contract.
10. Ethics of business communication and rules of negotiation.
11. Labor discipline and internal labor regulations.
12. Labor protection requirements.
As in the previous standard (see above), the employee is required to comply with a number of ethical standards. The skill level of the employee in this case is 7.
8 Pp. "a" clause 25 of the Rules for the development, approval and application of professional standards, approved by Decree of the Government of the Russian Federation dated January 22, 2013 No. 23 "On the Rules for the development, approval and application of professional standards."
9 Order of the Russian Ministry of Labor No. 625n dated September 10, 2015 “On Approval of the Professional Standard “Procurement Specialist” and Order No. 626n of the Russian Ministry of Labor dated September 10, 2015 “On Approval of the Professional Standard “Procurement Expert”.
10 Ch. 6 Art. 38 of the Federal Law of April 5, 2013 No. 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs”.
11 For comparison, such a provision, for example, is contained in the orders of the Ministry of Labor of the Russian Federation, which approved professional standards in the field of social services.
12 See Order No. 148n of April 12, 2013 of the Ministry of Labor of the Russian Federation “On Approval of Qualification Levels for the Development of Draft Professional Standards”.
13 Order of the Ministry of Labor of Russia dated September 10, 2015 No. 626n “On approval of the professional standard “Expert in the field of procurement”.
14 Parts 3 and 4 of Article 94 of the Federal Law of April 5, 2013 No. 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs”.
Hello dear readers. In the previous article, we examined in detail the specialty "". In this article, we will consider such a specialty as "purchasing specialist". Despite the similarity of the names of the specialties “tender manager” and “purchase manager”, this is the other side of the coin of this activity, namely the activity of purchasing goods, works, services through tenders, but already from the side of the customer.
Purchasing Specialist Responsibilities.
The Procurement Specialist carries out activities to place an order for the supply of goods (performance of work, provision of services) to meet state needs in the cases and in the manner established by the legislation of the Russian Federation.
The duties of a procurement specialist also include the organization of work on the preparation of auction, tender documentation, notices of a request for quotations, claim work, representation of the interests of the organization at meetings in the OFAS, placement of a state order on the all-Russian official website, legal analysis of bank guarantees, work on electronic trading platforms, development terms of reference, participation in the formation of the procurement plan and schedule, placement of reports on the execution of contracts, maintaining a register of contracts.
Purchasing Specialist Requirements.
After analyzing the posted vacancies "purchasing specialist", we can identify the main requirements that the employer imposes on candidates:
- Higher education (technical, economic, financial, legal)
- Knowledge of 223-FZ and 44-FZ
- Advanced training for additional professional
- program in the field of procurement (at least 120 academic hours)
- and / or professional retraining in the field of procurement
- Experience in developing procurement documentation
- Ability to work with EAIST subsystems, with environmental protection (zakupki.gov.ru) and electronic trading platforms
- Computer knowledge at the level of a confident user
These are the basic requirements for a procurement specialist, which can be identified from the posted vacancies in this specialty.
Professional Standard Procurement Specialist.
On September 10, 2015, by Order of the Ministry of Labor of Russia No. 625n "On the approval of the professional standard "Specialist in the field of procurement", a new professional standard was put into effect.
From July 1, 2016, employers will be required to apply professional standards in terms of employee qualification requirements and will be required to follow the standard when:
- formation of personnel policy;
- organization of training and certification of employees;
- imprisonment employment contracts;
- the development of job descriptions and the establishment of wage systems.
The standard defines not only functions, but also the requirement for education, work experience of the position of a procurement specialist, and also highlights several generalized labor functions:
3.1 Organization of work in the field of procurement of the Supplier
(contractor, performer)
3.1.1 Ensuring the procurement procedure
3.1.2 Finding and tracking purchases in accordance with
line of business
3.1.3 Participation in the supplier's purchasing cycle
(contractor, performer)
3.1.4 Administration electronic signatures and work
3.1.5 Delivery of goods (fulfillment
work, service)
3.1.5 Expert advice
3.2 Organization of procurement management processes
for own needs
3.2.1 Procurement planning
3.2.2 Search, selection and evaluation of suppliers
3.2.3 Analysis and monitoring of the procurement market
3.2.4 Purchasing cycle administration
(Buyer)
3.2.5 Analysis of the proposals of the supplier (contractor,
performer)
3.2.6 Administration of electronic signatures and operation
on electronic trading platforms
3.2.7 Conclusion and execution of the contract
3.2.8 Acceptance and quality control of procurement
3.2.9 Quality audit of procurement activities
3.3 General guidance on procurement management
Purchasing Specialist salary.
The average salary of a procurement specialist in Moscow is 47,000 rubles, in St. Petersburg 41,000 rubles, if we analyze salaries in Russia as a whole, then the average salary for this position will be 34,000 rubles. The information provided is current at the time of writing.
Procurement Specialist Courses.
At the moment, there are many courses and seminars for public procurement specialists on the market. The first common disadvantage of such courses is the high price, and the second significant disadvantage that should be noted is full-time study with a break from work.
The most modern and effective method learning at the moment is online learning with support and feedback teachers. At the same time, there is no need to attend the training in person and spend time on the road, it is enough to have a computer and Internet access.
If you want to improve your skills in procurement or acquire knowledge and skills and, as a result, work as a “purchasing specialist”, then I recommend that you undergo training
Procurement specialist job description sample
A sample job description is drawn up taking into account the professional standard
1. General Provisions
1.1. A person with a secondary vocational education, additional professional education under a professional development program and a professional retraining program in the field of procurement is accepted for the position of a procurement specialist.
1.2. The Purchasing Specialist should know:
1) the requirements of the legislation of the Russian Federation and regulatory legal acts regulating activities in the field of procurement;
2) the basics of civil, budgetary, land, labor and administrative legislation in terms of application to procurement;
3) fundamentals of antimonopoly legislation;
4) the basics of accounting in terms of application to procurement;
5) features of pricing in the market (by directions);
6) methods for determining and justifying the initial maximum contract prices;
7) features of the preparation of procurement documentation;
8) the basics of informatics in terms of application to procurement;
9) ethics of business communication and rules of negotiation;
10) labor discipline;
11) Internal labor regulations;
12) labor protection requirements and fire safety rules;
13) ……… (other documents, materials, etc.)
1.3. The Purchasing Specialist must be able to:
1) use computing and other auxiliary equipment, means of communication and communication;
2) create and maintain an information database;
3) produce documents, form, archive, send documents and information;
4) summarize the information received, prices for goods, works, services, process it statistically and formulate analytical conclusions;
5) justify the initial (maximum) purchase price;
6) describe the object of procurement;
7) develop procurement documentation;
8) analyze received applications;
9) evaluate the results and sum up the results of the procurement procedure;
10) form and coordinate the minutes of meetings of the procurement commissions based on the decisions taken by the members of the procurement commission;
11) work in a unified information system;
12) check the necessary documentation for the conclusion of contracts;
13) carry out the procedure for signing a contract with suppliers (contractors, performers);
14) interact with the procurement commissions and provide technical support for the activities of the procurement commissions;
15) draw up and draw up a report containing information on the execution of the contract, on compliance with intermediate and deadlines performance of the contract, improper performance of the contract (indicating the violations committed) or non-performance of the contract and sanctions that were applied in connection with the violation of the terms of the contract or its non-performance, amendment or termination of the contract in the course of its execution, amendment of the contract or termination contract;
16) organize payment/return Money;
17) organize the payment of sums of money under a bank guarantee in the stipulated cases;
18) ……… (other skills and abilities)
1.4. The Procurement Specialist is guided by:
1) federal law dated 05.04.2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs", Federal Law of 18.07.2011 N 223-FZ "On the procurement of goods, works, services certain types legal entities", Federal Law of 02.12.1994 N 53-FZ "On Procurement and Supply of Agricultural Products, Raw Materials and Food for State Needs";
2) ……… (name of constituent document)
3) Regulations on ……… (name structural unit)
4) this job description;
5) ……… (names of local regulations governing
job functions by position)
1.5. The Procurement Specialist reports directly to ……… (title of the position of the head)
1.6. ……… (other general provisions)
2. Labor functions
2.1. Providing procurement for state, municipal and corporate needs:
1) preliminary collection of data on needs, prices for goods, works, services;
2) preparation of procurement documentation;
3) processing the results of the purchase and conclusion of the contract.
2.2. ……… (other functions)
3. Job responsibilities
3.1. The Purchasing Specialist has the following responsibilities:
3.1.1. As part of the labor function specified in subparagraph 1 of paragraph 2.1 of this job description:
1) carries out processing and analysis of information on prices for goods, works, services;
2) prepares and sends invitations to determine suppliers (contractors, performers) in various ways;
3) processes, generates and stores data, information, documents, including those received from suppliers (contractors, performers).
3.1.2. As part of the labor function specified in subparagraph 2 of paragraph 2.1 of this job description:
1) forms:
Initial (maximum) purchase price;
Description of the procurement object;
Requirements for the procurement participant;
The procedure for evaluating participants;
Draft contract;
2) draws up procurement documentation;
3) carries out the preparation and public placement of a notice of procurement, procurement documentation, draft contracts;
4) checks the necessary documentation for the procurement procedure;
5) provides organizational and technical support for the activities of procurement commissions;
6) monitors suppliers (contractors, performers) and customers in the field of procurement.
3.1.3. As part of the labor function specified in subparagraph 3 of paragraph 2.1 of this job description:
1) collects and analyzes received applications;
2) provides organizational and technical support for the activities of procurement commissions;
3) performs the processing of applications, verification of bank guarantees, evaluation of results and sums up the results of the procurement procedure;
4) prepares the minutes of the meetings of the procurement commissions on the basis of decisions made by the members of the procurement commission;
5) carries out public placement of the obtained results;
7) checks the necessary documentation for the conclusion of contracts;
8) conducts procedures for signing a contract with suppliers (contractors, performers);
9) carries out public placement of reports, information on non-fulfillment of the contract, on sanctions, on changes or termination of the contract, with the exception of information constituting a state secret;
10) prepares a document on acceptance of the results of a separate stage of contract execution;
11) organizes:
Payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;
Implementation of payment of monetary amounts under a bank guarantee in the stipulated cases;
Return of funds deposited as security for the execution of orders or security for the performance of contracts.
3.1.4. As part of the performance of his labor functions, he performs the instructions of his immediate supervisor.
3.1.5. ……… (other duties)
3.2. In the performance of his duties, the procurement specialist must comply with the following ethical standards:
1) respect the confidentiality of information;
2) observe the ethics of business communication;
3) take an active position in the fight against professional dishonesty;
4) not to disclose the materials of working studies;
5) don't create conflict situations at work;
6) not to take actions that discredit the profession and reputation of colleagues;
7) to prevent slander and dissemination of information discrediting other organizations and colleagues.
3.3. ……… (other job descriptions)
4. Rights
The Purchasing Specialist has the right to:
4.1. Participate in the discussion of draft decisions of the organization's management, in meetings on their preparation and implementation.
4.2. Ask the immediate supervisor for clarifications and clarifications on these instructions, issued assignments.
4.3. Request, on behalf of the immediate supervisor, and receive from other employees of the organization the necessary information, documents necessary for the execution of the assignment.
4.4. Get acquainted with the draft decisions of the management regarding the function performed by him, with documents defining his rights and obligations in his position, criteria for assessing the quality of the performance of his labor functions.
4.5. Submit proposals on the organization of labor within the framework of their labor functions for consideration by their immediate supervisor.
4.6. Participate in the discussion of issues related to the duties performed.
4.7. ……… (other rights)
5. Responsibility
5.1. The Purchasing Specialist is responsible for:
For improper performance or non-performance of their official duties provided for by this job description - in the manner prescribed by the current labor law Russian Federation, procurement legislation;
For offenses and crimes committed in the course of their employment - in the manner prescribed by the current administrative and criminal legislation of the Russian Federation;
For causing damage to the organization - in the manner prescribed by the current labor legislation of the Russian Federation.
5.2. ……… (other liability provisions)
6. Final provisions
6.1. This job description has been developed on the basis of professional standard"", approved by the Order of the Ministry of Labor and social protection of the Russian Federation dated 10.09.2015 N 625n, taking into account ……… (details of the organization’s local regulations)
6.2. Familiarization of the employee with this job description is carried out upon employment (before signing the employment contract).
The fact that the employee is familiarized with this job description is confirmed by ……… (signature on the familiarization sheet, which is an integral part of this instruction (in the journal of familiarization with job descriptions); in a copy of the job description kept by the employer; otherwise)
6.3. ……… (other final provisions).
Today, with the entry into force of the Law on the contract system (Law No. 44-FZ), the field of state orders has become very popular and attracts more and more people. Among them there are those who are just choosing a specialization, there are people who, already having experience in another field, change their profession radically, in the hope of achieving great results. Very often we choose a profession according to its outward signs and attributes based on stereotypes. Determining their future specialization, people fall into the trap of their ideas, which have nothing to do with reality. The situation with such a profession as a specialist in public procurement is no different. The desirable personal qualities of a contract service employee have already been mentioned in the article. The purpose of this article is to briefly talk about the features of the work and functionality of a contract manager in public procurement on the part of the customer.
Who is a contract manager
The law on the contract system introduced such a concept as a contract manager. The information and hype regarding this topic in the media and in person gives the impression that the contract manager is highly paid position, work in public procurement is simple, very prestigious, and you can understand this topic quickly enough. And how is it really?
Public procurement is a complex area
There is not even such a profession as a contract manager in Qualification Handbook posts. Therefore, the contract manager in work book there will be no record with such a beautiful phrase. The position will be called whatever you like: specialist, accountant, engineer, lawyer, economist, but not a contract manager. It is curious that at present the bulk of those employees who are engaged in public procurement on the customer's side are really people of related professions who have been given an additional load and an extra headache. Wherein additional functionality is not always paid.
Functionality of a contract manager
Despite the fact that public procurement itself has always existed, normative base This topic has been changed several times. Currently, federal law No. 44-FZ is in force, the requirements of which have seriously changed the functions, workload and necessary qualifications of contract managers on the part of the customer and relevant specialists on the part of suppliers. The load has increased and very much.
The functionality of a procurement specialist is a very important issue that is not completely understood by many (including managers who grew up in the legal chaos of the 1990s). A partial answer can be obtained in Part 4 of Article 38 of the Federal Law of April 05, 2013 No. 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” (hereinafter referred to as the Law on the contract system). Here is a long quote from the original source for those who wish:
Article 38. Contract service
1. Customers, the total annual volume of purchases of which exceeds one hundred million rubles, create contract services (in this case, the creation of a special structural unit is not mandatory).
2. In the event that the total annual volume of purchases of the customer does not exceed one hundred million rubles and the customer does not have a contract service, the customer appoints an official responsible for the implementation of the purchase or several purchases, including the execution of each contract (hereinafter referred to as the contract manager).
3. The contract service operates in accordance with the regulation (regulation) developed and approved on the basis of model provision(regulation) approved federal body executive power to regulate the contract system in the field of procurement.
4. Contract service, contract manager carry out following features and powers:
1) develop a procurement plan, prepare changes to be introduced into the procurement plan, place the procurement plan and the changes made to it in the unified information system;
2) develop a schedule, prepare changes for making to the schedule, place the schedule and the changes made to it in a single information system;
3) carry out the preparation and placement in the unified information system of notices of procurement, procurement documentation and draft contracts, the preparation and sending of invitations to participate in the selection of suppliers (contractors, performers) by closed methods;
4) ensure the implementation of procurement, including the conclusion of contracts;
5) participate in the consideration of cases on appealing the results of the determination of suppliers (contractors, performers) and prepare materials for the performance of claim work;
6) organize, if necessary, at the procurement planning stage, consultations with suppliers (contractors, performers) and participate in such consultations in order to determine the state competitive environment in the relevant markets for goods, works, services, definitions best technology and other solutions to meet state and municipal needs;
7) exercise other powers provided for by this Federal Law.
5. When centralizing procurement in accordance with Part 1 of Article 26 of this Federal Law, the contract service, the contract manager shall exercise the powers provided for by this Federal Law and not transferred to the relevant authorized body, authorized institution that exercise the powers to determine suppliers (contractors, performers). At the same time, the contract service, the contract manager are responsible within the limits of their powers.
6. Employees of the contract service, the contract manager must have higher education or additional professional education in the field of procurement.
What is hidden behind the general formulations? Quite a lot of mandatory routine work. Preparation of documents, collection of information, interaction with employees, consultations with suppliers, posting information on the Internet, possibly visits to regulatory authorities and courts, and other concerns.
It should be noted that public procurement can be formally divided into three large blocks:
- Planning
- Purchasing
- Conclusion, execution, modification, termination of the contract.
This is a very rough, but meanwhile fundamental division of the Law on the contract system. There are other areas, such as monitoring, audit, control, but this either indirectly relates to these three blocks, or is not directly related to the Customer.
The work of a contract manager for each institution is specific. To begin with, in order to understand the differences, it is better to conditionally divide customers into three categories - large, medium and small, and consider them separately.
Something went wrong... On the importance of crisis strategies
Surely many remember the broadcast, the climax...
