On approval of the regulation on the procedure for interaction of the contract service with structural divisions, officials of the Klintsy city administration. On approval of the regulation on the procedure for interaction of the contract service with structural subdivisions
"APPROVE"
Director of ISMAN
"___" _________ 2014
Regulations
interactions contract service
1. General Provisions
1. This Regulation defines the mechanism of interaction of the contract service, which exercises the authority to purchase goods, works, services for the needs of ISMAN.
2. This Regulation has been developed in accordance with current legislation RF in order to automate the main operations of planning the procurement of goods, works, services, identifying suppliers (contractors, performers); conclusion and execution of contracts, control over compliance with the legislation of the Russian Federation.
2. Terms and definitions
The following concepts, terms and definitions are used in these Regulations:
OSSP - Responsible specialist of the structural unit
IZ - purchase initiator
NMTsK - the initial (maximum) price of the contract;
UIS - unified information system;
IS ISMAN - ISMAN website
KS - Contract Service;
PEO - Planning and Economic Department;
OMTS - department of material and technical supply;
EC - Single Commission
OKVED - All-Russian classifier types of economic activity
OFAS - Office of the Federal Antimonopoly Service for the Moscow Region.
3. Regulations of interaction
No. p \ p | Current events | Term Versions | Responsible for performance tasks | Enforcement units* | outgoing The documents |
1 | 2 | 3 | 5 | 6 |
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Stage 1. Formation of a schedule for placing orders for the supply of goods, performance of work, provision of services for the needs of ISMAN (hereinafter referred to as the schedule) |
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Informing the heads of departments about the drafting of the schedule for the next financial year from the funds received under budget programs and topics: a) separation funds (OKHNM); b) programs of the Presidium of the Russian Academy of Sciences; c) subsidies provided from the budgets of the budgetary system of the Russian Federation; | until October 25 of the current year | Head of the CC | The SC provides IS with methodological assistance in determining and justifying the NMCC | Memos addressed to the heads of departments with justification * for the need to purchase STFA (the need to purchase this particular product (work, service), indicating: Name of the subject of the contract; The term for placing an order; The term of the contract; Justification of the need to involve experts, expert organizations at the stage of acceptance. |
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Providing draft plans-schedules from departments for the next financial year in paper form and in in electronic format in the format Excel by e - mail : pion @ ism . ac. en | Within 10 working days from receipt of the service note | Heads of departments | Draft schedules (in the form of Appendix No. 1) from departments for the next financial year, indicating the officials responsible for the execution of contracts. The schedule includes all purchases, including contracts concluded with a single supplier (contractor, performer) in accordance with Art. 93 FZ-44 of 01.01.2001 |
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Drawing up, approval of a consolidated schedule for the next financial year and its publication on the official website on the Internet | Within 10 working days from receipt of the schedules | Head of the CC | KS, PEO | Plan-schedule approved by the director for the next financial year. Placement on the official website within 3 working days, but no later than December 31. |
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Stage 2. Formation of packages of documents for the purchase of goods, works, services for the needs of ISMAN |
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Provision of documents necessary for registration and publication of purchases (documents are provided on paper and in electronic form. | Until the 20th day of the month preceding the month in which the notice is planned to be published on the official website | Heads of departments** | Procurement initiator, SC | Memos addressed to the Deputy Director in charge of procurement with the following documents in paper form and on electronic media: 1. Memo. 2. Terms of reference agreed by the head of the department and approved by the director of ISMAN. 3. An agreed and approved list of codes for goods, works, services in accordance with OKVED; 4. Draft contract agreed with the legal adviser and the head of the unit; 5. Agreed by the head of the department and approved by the director, the schedule for the supply of goods, the provision of services, the performance of work; 6. An agreed and approved payment schedule, with a breakdown of the estimated amounts and terms of payment by months; 7. Estimated documentation approved by the head of the structural unit and approved by the director of ISMAN; 8. In the case of construction and installation works, it is necessary to provide: Agreed and approved project documentation; An agreed and approved list of types of work that affect the safety of capital construction facilities (according to the Order of the Ministry of Regional Development of the Russian Federation dated 01.01.2001 No. 000).** |
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Preparation of a package of documents required for registration and publication of purchases in accordance with the schedule | Within 5 working days after receiving a package of documents from departments. | Head of the CC | KS | 1. selection of the method of substantiation of the NMCC calculation of the substantiation (initial) maximum price according to the formula in accordance with the order of the Ministry of Economic Development of Russia dated 01.01.2001. No. 000, procurement documentation, consisting of procurement information, terms of reference, draft contract, notice 2. criteria for evaluating applications and final proposals(for the competition); 3. other documents (if necessary). |
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Coordination of the package of documents with departments. | 2 business days after the package of documents required for processing and placing orders. | Head of the CC | CS, PEO, legal adviser | Service note with an agreed package of documents. Issuing an order |
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Approval of documentation and notice of purchase | 1 business day | Director (acting director) | KS | An application approved by the departments with a package of documents and approved by the director of ISMAN. |
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Placing a purchase in the EIS | Within 1 business day | Head of the CC | |||
The process of "Change to the schedule" |
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Preparation of information characterizing the rationale for making changes to the schedule in accordance with Part 13 of the StFZ dated 01.01.2001. | Not later than 12 calendar days before the date of posting on the OS of the notice of the purchase (in case of purchase from a single supplier, 12 days before the date of conclusion of the contract | Responsible specialist of the structural unit | IZ, KS | A memo on the cancellation or postponement of the purchase with justification. Order to amend the schedule |
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Amendments to the schedule, placement in the EIS | Within 3 days | Head of the CC | KS | Approved schedule by the director of ISMAN |
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Stage 3. Participation in purchases. Conclusion of contracts and control of their execution |
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Amendments and clarifications to the procurement documentation. | Within 1 working day from the date of receipt of the request | Head of the CC | Procurement initiator, CC, legal adviser | ||
Participation in tenders and preparation of an opinion on the merits of the submitted proposals for a competitive method for determining suppliers (contractors, performers) | Terms according to Federal Law-44 dated 01.01.2001. | Chairman of the unified commission | CC, single commission | Conclusion on the merits of the submitted proposals (formulation of the minutes) |
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After determining the winner of the competitive method for determining suppliers (contractors, performers) | Terms, according to the Federal Law-44 dated 01.01.2001. (depending on how the provider is defined) | Head of the CC | CS, legal adviser, PEO | Send to the winner the protocol and the draft contract with the inclusion of the winner and the bidder, with annexes (specification, terms of reference, calendar plan, estimate) for signing |
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After the contract is signed by the winning supplier (contractor, performer), the contract is signed by the customer or an authorized person (depending on the procurement method). | On the day of signing the contract | Head of the CC | KS, OMTS, IZ | Informing the heads of departments about the supplier (contractor, performer) with the issuance of a copy of the concluded contract for execution |
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Submission of information to the OS on the conclusion of the contract | Within 3 working days after signing the contract | Head of the CC | Information about entering the contract into the register of contracts with the assignment of the OS registration number to it with the scanned contract attached. |
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Control over the execution of the contract | Throughout the term of the contract | OSSP, head of the CS, head of the OMTS, IZ | KS, OMTS, IZ, commission for acceptance, accounting | Signing the acceptance certificate, consignment note and other accompanying documents. Timely payment |
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Providing information on the decisions taken by the customer to recover from the supplier (executor, contractor) a penalty (fine, penalties) in connection with non-fulfillment or improper fulfillment of obligations stipulated by the contract | Department head | PEO, KS | Memo addressed to the head of the CC with copies of relevant documents Conclusion additional agreement, issuing penalties, fines, termination of the contract (depending on the method of purchase) |
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Making changes to the register of contracts in the EIS | within 3 days | Head of the CC | Authorized person of the director | Information about the change, termination of the contract with the scanned files. |
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Providing information about the termination of the contract by court order. | Within 1 working day after the relevant decision is made | legal adviser | legal adviser | A memo addressed to the head of the Constitutional Court with copies of court decisions. |
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Preparation and placement in the EIS of a report on the execution, amendment, termination of the contract or on the results of a separate stage of its execution, in accordance with the Government Decree of 01.01.2001. No. 000) | Within 1 working day after the execution, modification or termination of the contract. | Head of the CC | Authorized person of the director | Report form (Appendix No. 2) |
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Submission to the Constitutional Court of a report on the impossibility of using other methods to determine the supplier, justify the price of the contract and other essential conditions for the execution of the contract when purchasing from a single supplier to meet the needs of ISMAN (Article 93, Part 1, Clause | 1 business day | Department head | Submitted report, in electronic form and on paper |
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Preparation and placement of a notice of conclusion of a contract with a single supplier on the official website on the Internet | head of the CC | KS | |||
Coordination of the contract with a single supplier (contractor, performer) on the basis of Article 93 of the Federal Law-44 of 01/01/2001. | 1 working day from receipt | Subdivision leaders. | KS (legal adviser) | Contract agreed with the head of the CC |
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Conclusion of a contract with a single supplier (contractor, performer) on the basis of Article 93 of the Federal Law-44 of 01.01.2001. | According to the schedule | department head, IZ, KS (legal adviser) | OMTS, PEO, accounting KS | Signed contract |
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Providing information about contracts concluded on the basis of Article 93 of the Federal Law-44 dated 01.01.2001. | On the day of the contract | department head, FROM | OMTS, PEO, accounting, | Memos addressed to the head of the CC (with copies of contracts). |
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Submission of information about contracts concluded on the basis of Article 93 of the Federal Law-44 dated 01/01/2001 to the official website on the Internet, over 100 thousand rubles.) | Within 3 working days after signing the contract | Head of the CC | KS | Entering information about the concluded contract in the register of contracts. |
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Submission of information about contracts concluded on the basis of part 1, clause 6, article 93 of FZ-44 dated 01.01.2001 to the control body in the field of procurement in the Moscow region | Within 1 working day after the conclusion of the contract. | Head of the CC | KS | Notification to the control body in the field of procurement |
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Within 7 working days after the execution of the municipal contract. | head of the CC | KS | |||
Submission of information about unscrupulous suppliers (contractors, performers). | Within 3 working days after the identification of an unscrupulous supplier. | Head of the CC | KS | Letter to the OFAS for the Moscow region. |
*If the purchase is found to be unreasonable in the course of monitoring, audit and control in the field of procurement, the control bodies specified in paragraph 3 of part 1 of Art. 99 of Law N 44-FZ, must issue an order to eliminate the identified violation and bring the perpetrators to administrative responsibility (part 6 of article 18 of Law N 44-FZ).
Subdivisions ensure execution within their official powers;
** - in case of providing an incomplete package of documents for the purchase of goods (works, services), the documents will be returned to the heads of departments for revision.
*** - information on the execution of the contract indicating the parameters of execution, including information on payment for the contract (payment for the stage of the contract) - details (type, number, date) of the document confirming the occurrence of a monetary obligation upon delivery of goods (invoice and (or) act of acceptance - transfer, and (or) invoice), performance of work, provision of services (act of completed work (services) and (or) invoice, and (or) invoice), as well as details (type, number, date) of the document, confirming the fact of payment for the contract (payment order, etc.) ( Decree of the Government of the Russian Federation "On the procedure for the preparation and placement in a single information system in the field of procurement of a report on the execution of the state (municipal) contract and (or) on the results of a separate stage of its execution”);
The responsible persons exercising control over the development and execution of contracts are the heads of structural divisions:
In the case of the provision of memos with supporting documents attached in violation of the deadlines specified in paragraphs 15, 18, 20, 22, 26, 28, administrative responsibility in accordance with Art. 19.7.2 of the Code Russian Federation on administrative offenses -FZ (as amended on 01.01.2001) failure to provide information or submission of knowingly false information to a body authorized to exercise control over the procurement of goods, works, services to meet state and municipal needs, - entails the imposition of an administrative fine on officials persons in the amount of 00 (fifteen thousand) rubles; on the legal entities- in the amount of 00 (one hundred thousand) rubles.
Control over the implementation of these Regulations shall be entrusted to the Deputy Director
Deputy director yow
Compiled t. 46490
STATE COMMITTEE OF THE KABARDINO-BALKARIAN REPUBLIC ON LAND AND PROPERTY RELATIONS
ORDER
ON THE PROCEDURE OF INTERACTION OF A CONTRACT MANAGER WITH STRUCTURAL SUBDIVISIONS OF THE STATE COMMITTEE OF THE KABARDINO-BALKARIAN REPUBLIC ON LAND AND PROPERTY RELATIONS
Has become invalid on the basis of the Order of the Ministry of Property of the KBR dated 06/03/2015 N 30.
____________________________________________________________________
In order to improve the efficiency of work in the preparation of documentation related to procurement planning, the identification of suppliers, the conclusion of contracts, the execution of the results of the execution of contracts for the supply of goods, the performance of work, the provision of services for the needs of the State Committee of the Kabardino-Balkarian Republic for land and property relations,
I order:
1. Approve the attached Procedure for the interaction of the contract manager with the structural subdivisions of the State Committee of the Kabardino-Balkarian Republic on land and property relations when planning purchases, determining suppliers, concluding contracts, processing the results of the execution of contracts for the supply of goods, performance of work, provision of services.
3. Department public service, personnel and office work (N.I. Yakovleva) to familiarize with this Order the heads of structural divisions of the State Committee of the Kabardino-Balkarian Republic on land and property relations under a personal signature.
4. Recognize invalid the Order of the Ministry of State Property and Land Relations of the Kabardino-Balkarian Republic dated January 25, 2013 N 4 "On approval of the Regulations for the preparation and execution of documentation related to the placement of state orders for the supply of goods, performance of work, provision of services for the needs of the Ministry of State property and land relations of the Kabardino-Balkarian Republic".
5. I reserve control over the execution of this Order.
Chairman
A.TONKONOG
The procedure for the interaction of the contract manager with the structural divisions of the State Committee of the Kabardino-Balkarian Republic for land and property relations when planning procurement, determining suppliers, concluding contracts, registration of the results of the execution of contracts for the supply of goods, the performance of work, the rendering of services
1. General Provisions
This Procedure for the interaction of a contract manager with structural subdivisions of the State Committee of the Kabardino-Balkarian Republic on land and property relations when planning procurement, determining suppliers, concluding contracts, processing the results of the execution of contracts for the supply of goods, performance of work, provision of services (hereinafter referred to as the Procedure) has been developed in order to streamlining the joint work of the structural divisions of the committee for planning procurement, identifying suppliers, concluding contracts, formalizing the results of the execution of contracts for the supply of goods, performance of work, provision of services in accordance with the Federal Law of April 5, 2013 N 44-FZ "On the contract system in the field of procurement goods, works, services to meet state and municipal needs" (hereinafter referred to as the Law on contract system).
2. Concepts and definitions
2.1. The state customer is the State Committee of the Kabardino-Balkarian Republic for Land and Property Relations (hereinafter referred to as the Committee).
2.2. Purchase - purchase of goods, works, services to meet the needs of the Committee. The purchase begins with the identification of the supplier (contractor, performer) and ends with the fulfillment of obligations by the parties to the contract. If, in accordance with the Law on the Contract System, it is not provided for the placement of a notice on the implementation of the procurement or the sending of an invitation to participate in the selection of the supplier (contractor, performer), the procurement begins with the conclusion of the contract and ends with the fulfillment of obligations by the parties to the contract.
2.3. Unified information system - a set of information specified in paragraph 3 of Article 4 of the Law on the contract system and contained in databases, information technologies and technical means providing the formation, processing, storage of such information, as well as its provision using the official website of the unified information system in the information and telecommunications network "Internet".
2.4. Procurement notification - a set of information on the procurement by the Committee, provided for by the relevant articles of the Law on the contract system, depending on the method of determining suppliers (contractors, performers).
2.5. Procurement documentation - documentation for the implementation of the procurement procedure placed in a single information system in the information and telecommunications network "Internet" when using competitive ways definition of suppliers (contractors, performers).
2.6. Procurement initiator - a structural subdivision of the Committee that initiates the procurement of goods, works, services in order to implement the powers, tasks and functions of this structural subdivision.
Additionally, in order to implement the powers, tasks and functions of the Committee itself, the initiators of the procurement of goods, works, services are:
1) in the field of information and statistical services - the department for interaction with local governments, the department for land management;
2) in the field of providing public telecommunication services (telephone communications), maintenance and software services in accordance with the direction of the department's activity - the department accounting and reporting;
3) in the field of providing federal courier services for the delivery of top secret, secret and other official items, public postal services, goods, works, services in the area of activity of the department - the department of civil service, personnel and office work;
4) in the field of providing information services using instances of ConsultantPlus systems, Maintenance and repair of office equipment (repair, refueling, materials), access to the Internet, purchases software tools, computer and office equipment, purchase of stationery - department of organization and conduct of tenders.
Also, any structural subdivision of the Committee can be determined as the initiator of the purchase in accordance with the instructions of the supervising Deputy Chairman of the Committee and/or the Chairman of the Committee.
2.7. Application - the documentation necessary for the implementation of the procurement procedure, prepared by the initiator of the procurement.
2.8. Consolidated application - an edited and finalized application for registration in automated system public procurement Ministry of Finance of the Kabardino-Balkarian Republic.
2.9. Procurement planning is carried out on the basis of certain procurement objectives through the formation, approval and maintenance of procurement plans and schedules.
The procurement plan is formed for a period corresponding to the period of validity of the republican law on the republican budget for the next financial year and planning period. Purchasing plans include, taking into account the provisions of the budgetary legislation of the Kabardino-Balkarian Republic, information on purchases, the implementation of which is planned after the end of the planning period.
The procurement plan is formed by the Committee in accordance with the requirements of the Law on the contract system in the process of drawing up and considering draft budgets of the Kabardino-Balkarian Republic, taking into account the provisions of the budgetary legislation of the Kabardino-Balkarian Republic, and is approved within ten working days after bringing to the Committee the scope of rights in monetary terms to accept and (or) fulfill obligations in accordance with the budgetary legislation of the Kabardino-Balkarian Republic.
2.10. The schedule contains a list of goods, works, services, the procurement of which is carried out through a tender (open tender, limited participation tender, two-stage tender, closed tender, closed tender with limited participation, closed two-stage tender), auction (auction in electronic form, closed auction), request for quotations, request for proposals or by purchasing from a single supplier (contractor, performer), as well as the method of determining the supplier (contractor, performer), determined in accordance with Article 111 of the Law on the contract system.
The schedule contains a list of goods, works, services for one calendar year.
2.11. Determination of the supplier (contractor, performer) - a set of actions that are carried out by the Committee in the manner prescribed by the Law on the contract system, starting with the placement of a notice of the procurement of goods, work, services to meet public needs or, in the cases established by the Law on the contract system, from sending an invitation take part in the selection of the supplier (contractor, performer) and end with the conclusion of the contract.
3. Procurement planning
3.1. Heads of structural subdivisions of the Committee:
Annually they plan purchases, in accordance with Article 16 of the Law on the contract system, form in the direction of activity of the structural unit:
1) an approximate procurement plan for a period corresponding to the period of validity of the republican law of the Kabardino-Balkarian Republic on the budget of the Kabardino-Balkarian Republic for the next financial year and planning period, in the form in accordance with Appendix No. 1 to this Procedure;
2) an approximate schedule for the next financial year in the form in accordance with Appendix No. 2 to this Procedure.
2) statement of the terms of the purchase:
Description of the procurement object;
The planning period in the form in accordance with Appendix No. 1 to this Procedure;
2) an approximate schedule for the next financial year in the form, in accordance with Appendix No. 2 to this Procedure.
Submit exemplary procurement plans and schedules on paper and in electronic form, formed and agreed with the accounting and reporting department and the supervising deputy chairman of the Committee, to the contract manager by December 10 annually.
1) forms a consolidated procurement plan and a consolidated schedule based on the approximate procurement plans and approximate schedules of the structural divisions of the Committee, if necessary, in agreement with those concerned, makes the necessary adjustments and changes;
2) coordinates the formed plans with the department of accounting and reporting, structural subdivisions of the Committee, as well as with the deputy chairmen of the Committee.
3.3. The formed and agreed plans are approved by the Chairman of the Committee:
1) the procurement plan within ten working days after bringing to the Committee the scope of rights in monetary terms to accept and (or) fulfill obligations in accordance with the budgetary legislation of the Kabardino-Balkarian Republic;
2) the schedule within ten working days after the Committee receives the volume of rights in monetary terms to accept and (or) fulfill obligations in accordance with the legislation of the Kabardino-Balkarian Republic.
3.4. Approved procurement plans and schedules are subject to placement in a single information system within three working days from the date of approval or change of such a plan, with the exception of information constituting a state secret.
3.5. Changes to the schedule for each object of procurement may be made no later than ten calendar days before the date of placement in the unified information system of a notice of the implementation of the relevant procurement.
The application includes the following information in accordance with Appendix No. 3 to this Procedure:
1) the name of the purchase initiator;
2) statement of the terms of the purchase:
Name of the procurement object;
Description of the procurement object;
Scope of work (provision of services, supply of goods);
Place of performance of works (rendering of services, delivery of goods);
Deadlines for the performance of work (rendering services, delivery of goods), in the case of a phased execution of the contract, the deadlines for the execution of all stages;
3) requirements for persons engaged in the supply of goods, performance of work, provision of services that are the object of procurement (availability of licenses, certificates, permits, membership in SROs, and so on).
5. Functions of the contract manager and structural divisions in the course of procurement
5.1. Functions of a contract manager:
1) develops, makes changes to the procurement plans and schedules for the needs of the Committee on the basis of the information provided by the initiators of the procurement, prepared in accordance with Section 3 of the Procedure;
2) ensures the coordination of exemplary and consolidated procurement plans and schedules, procurement documentation with the accounting and reporting department, deputy chairmen of the Committee, approval of procurement documentation, consolidated plans within the time limits established by law;
3) places in the unified information system and the automated public procurement system of the Ministry of Finance of the Kabardino-Balkarian Republic the procurement plan and schedule, as well as the changes made to them within the time limits established by law;
4) in cases specified by the Law on the contract system, determines the suppliers (performers, contractors);
5) prepares and places in the unified information system notifications on procurement, procurement documentation, draft contracts, other information provided for by the Law on the contract system, ensures the introduction of the necessary changes;
6) generates, edits a consolidated application based on applications submitted by the initiators of the procurement with subsequent placement in the automated public procurement system of the Ministry of Finance of the Kabardino-Balkarian Republic, making the necessary changes;
7) prepares and sends invitations to participate in the selection of suppliers (contractors, performers) by closed methods;
8) ensures the implementation of procurement, including the coordination and conclusion of contracts on the basis of information provided by the initiators of the procurement;
9) places in a single information system government contracts, the results of their execution, partial execution, execution of individual stages of contracts;
10) ensures the timely transfer of materials on non-performance or improper performance of the concluded state contracts to the department of judicial protection and legal support based on the information provided by the initiators of the procurement;
11) transfers to the department of accounting and reporting one copy of the state contract within 3 working days from the date of its conclusion;
12) participate in the consideration of cases on appealing the results of determining suppliers (contractors, performers);
13) organizes, if necessary, at the procurement planning stage, consultations with suppliers (contractors, performers) and participates in such consultations in order to determine the state competitive environment in the relevant markets for goods, works, services, definitions best technology and other solutions to meet state and municipal needs;
14) in accordance with Art. 95 of the Law on the contract system, together with the initiators of the procurement, ensuring the acceptance of the delivered goods, the work performed (its results), the services provided, as well as individual stages of the supply of goods, the performance of work, the provision of services provided for by the contract, including the examination of the delivered goods, the results of the performed work, services rendered, as well as individual stages of contract execution;
15) exercise other powers provided for by the Law on the contract system.
5.2. Responsibilities of a contract manager:
In order to implement the functions and powers provided for by the Law on the contract system, the contract manager is obliged to:
1) be guided in their activities by the requirements of the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state and municipal needs and this Procedure;
2) not to allow disclosure of information that became known to them in the course of the procedures for determining the supplier (contractor, performer), except in cases expressly provided for by the legislation of the Russian Federation;
3) maintain the level of qualification necessary for the proper performance of their duties;
4) not to conduct negotiations with procurement participants until the winner of the supplier (contractor, performer) is identified, except as expressly provided for by the legislation of the Russian Federation;
5) if necessary, involve experts, expert organizations in their work in accordance with the requirements provided for by the Law on the contract system and other regulatory legal acts;
6) when centralizing procurement in accordance with Part 1 of Art. 26 of the Law on the contract system, the contract manager exercises the powers provided for by the Law on the contract system and not transferred to the relevant authorized body (authorized institution), which exercises the powers to determine suppliers (contractors, performers). At the same time, the contract manager is liable within the limits of the powers exercised by him;
7) comply with other obligations and requirements established by the Law on the contract system.
5.3. Purchasing initiator functions:
1) formation and preparation in accordance with Section 4 of the Order of Applications;
2) coordination of applications with the department of accounting and reporting, the department of judicial protection and legal support and the supervising deputy chairman of the Committee;
3) submission of an application to the contract manager 15 days before the start of the procurement procedure;
4) in accordance with Art. 95 of the Law on the contract system, together with the contract manager, ensuring the acceptance of the delivered goods, the work performed (its results), the services provided, as well as individual stages of the supply of goods, the performance of work, the provision of services provided for by the contract, including the examination of the delivered goods, the results of the performed work, services rendered, as well as individual stages of contract execution;
5) timely transfer of materials on non-performance or improper performance of the concluded state contracts to the contract manager.
5.3. Functions of the accounting and reporting department:
1) organizing the transfer of information to the contract manager on paper and in electronic form within 1 business day from the moment of full payment, partial payment, as well as payment for individual stages of the state contract:
invoices for payment for the delivered goods (work performed, services rendered);
statements from the account of the Committee on full or partial payment, as well as payment for certain stages of the state contract;
act of acceptance and transfer of the delivered goods (work performed, services rendered), if necessary;
2) ensuring the registration of the state contract, the results of execution, partial execution, execution of individual stages of the contract in the relevant information systems of the Ministry of Finance of the Kabardino-Balkarian Republic.
5.4. Functions of the department of judicial protection and legal support:
1) verification of applications and other documentation related to the procurement procedures for the needs of the Committee for compliance with the current legislation of the Russian Federation;
2) carrying out claim work in accordance with the current legislation of the Russian Federation on unfulfilled or improperly executed state contracts on the basis of information provided by the contract manager, the initiators of the purchase.
6. Responsibility
For violation of this Procedure, the Law on the contract system, other regulatory legal acts of the Russian Federation, the employees of the Committee are liable in accordance with the legislation of the Russian Federation.
7. Other conditions
7.1. The exchange of information provided for by this Procedure is carried out in writing on paper, signed by the head of the structural unit of the Committee, with the application, if necessary, information in electronic form. Oral information is not legally binding.
7.2. In order to expedite the performance of the work provided for by this Procedure, the functions of the initiator of the purchase, in which the contract manager works, are carried out by the contract manager.
7.3. Relations related to the implementation of procurement, to the extent not regulated by this Procedure, are regulated by the Law on the contract system and other legal acts.
Appendix N 1. PLAN OF PROCUREMENT OF GOODS, WORKS, SERVICES (NAME OF STRUCTURAL UNIT) FOR 20_ FINANCIAL YEAR AND FOR PLANNING PERIOD 20_ AND 20_ YEARS
Appendix No. 1
Purchasing identification code | Purpose of the procurement | Purchasing object | The volume of financial support (thousand rubles) | Unit of measurement of the procurement object | Quantity (volume) of goods, works, services planned for purchase | Terms (frequency) of planned purchases | Additional information in accordance with clause 7 of part 2 of article 17 of the Federal Law "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs" | Information about the public discussion of the procurement (yes or no) | |||||||||||||
including | including | ||||||||||||||||||||
name of the event of the state (municipal) program or non-program activities (functions, powers) | expected result of the implementation of the measure of the state (municipal) program<*> | Name | description | for the current financial year | for the planning period | subsequent years | OKEI code | Name | for the current financial year | for the planning period | subsequent years | ||||||||||
for the first year | for the second year | for the first year | for the second year | ||||||||||||||||||
Total by BC code | |||||||||||||||||||||
Total amount of financial security provided for the conclusion of contracts | |||||||||||||||||||||
________________
<*>To be filled in if the planned purchase is included in the state program.
Procurement initiators fill in columns 3, 4, 5, 6, 12, 13, 14, 15, 16, 17, 18, 19, 20.
The accounting and reporting department fills out columns 7, 8, 9, 10, 11.
Columns 1, 2, 21, 22 are filled in by the contract manager.
Annex N 2. SCHEDULE PURCHASE OF GOODS, WORKS, SERVICES (NAME OF STRUCTURAL UNIT) FOR 20_ YEAR
Purchasing identification code | Purchasing object | Initial (maximum) contract price, price of a contract concluded with a single supplier (contractor, performer) (thousand rubles) | Advance payment<*>(percent) | Planned payments (thousand rubles) | unit of measurement | Quantity (volume) of purchased goods, works, services | Later years | Planned term (periodicity) for the supply of goods, performance of work, provision of services | Collateral amount | Planned start date of the procurement (month, year) | Planned term of the contract (month, year) | Method for determining the supplier (contractor, performer) | |||||||||||
Name | description | for the current financial year | for the planning period | subsequent years | OKEI code | Name | for the current financial year | for the planning period | contract execution | ||||||||||||||
for the first year | for the second year | for the first year | for the second year | ||||||||||||||||||||
Total for BCC | |||||||||||||||||||||||
Total provided for procurement - total | |||||||||||||||||||||||
including: procurement by requesting quotations | |||||||||||||||||||||||
purchases that are planned to be made from small businesses and socially oriented non-profit organizations | |||||||||||||||||||||||
Purchasing from small businesses and socially oriented non-profit organizations (yes or no) | Application of national treatment in procurement<*> | Additional requirements for participants in the procurement of certain types of goods, works, services<*> | Information about the mandatory public discussion of procurement<*> | Information about banking support of contracts<*> | Rationale for the change<*> | Name of the authorized body (institution) | Name of the organizer of the joint tender or auction |
____________________________________ ____________ "__"_________ 20__
(Full name of the head of the department) (signature) (date)
________________
<*>In the presence of.
Procurement initiators fill in columns 3, 4, 5, 11, 12, 13, 14, 15, 16, 17, 18, 21, 22, 23.
The accounting and reporting department fills out columns 7, 8, 9, 10.
The contract manager fills in columns 1, 2, 6, 19, 20, 24, 25, 26, 27, 28, 29, 30, 31, 32.
Appendix N 3. APPLICATION FOR PURCHASE
Name of the initiator of the purchase | |
Statement of terms of purchase: |
|
Name of the procurement object | |
Description of the procurement object | |
Scope of performance of works/provision of services/supply of goods<*> | |
Place of performance of works/provision of services/delivery of goods<*> | |
Terms of performance of work / provision of services / delivery of goods<*>. In case of stage-by-stage execution of the contract, the deadlines for the execution of all stages | |
Output materials, forms | |
Requirements for persons performing work / rendering services / supplying goods<*>that are the object of the procurement (availability of licenses, certificates, permits, membership in the SRO, and so on) | |
____________________________________ ____________ "__"_________ 20__
(Full name of the head of the department - (signature) (date)
purchase initiator)
________________
<*>Remove unnecessary.
KLINTSOVSK CITY ADMINISTRATION
RESOLUTION
On approval of the Regulations on the procedure for interaction between departments, officials of the Klintsy city administration
Guided by the Federal Law of 05.04.2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs", (hereinafter referred to as the Federal Law on the contract system), by a resolution of the Klintsovskaya city administration,
I decide:
1. Approve the Regulations on the procedure for interaction of the contract service with structural divisions, officials of the Klintsy city administration.
2. Department of organizational and control, personnel work and for media relations of the Klintsy city administration, within a month from the date of adoption of this resolution, to make appropriate changes and additions to job descriptions employees of the Klintsovskaya city administration.
3. Publish the attached Regulations on the official website of the Klintsy City Administration on the Internet.
4. To impose control over the execution of this resolution on the first deputy head of the Klintsovskaya city administration Tofilyuka A.V.
Chapter
Klintsov city administration
S.Yu.Evteev
Application
to the decision of Klintsovskaya
city administration
dated March 16, 2015 N 948
Application. Regulations on the procedure for interaction of the contract service with structural divisions, officials of the Klintsy city administration
I. General provisions
1.1. This Regulation on the procedure for the interaction of the contract service with structural divisions, officials of the Klintsovskaya city administration (hereinafter referred to as the Regulation) was developed in accordance with Federal Law No. 44-FZ dated 05.04. provision of state and municipal needs" (hereinafter referred to as the Federal Law on the contract system), Decree of the Klintsy city administration dated January 29, 2014 N 202 "On the creation of a contract service for the procurement of goods, performance of work, provision of services for the needs of the Klintsy city administration" .
1.2. The Regulation establishes the procedure for the Contract Service to exercise its powers and defines the mechanisms for interaction with structural divisions, officials in terms of planning and procurement, execution, modification and termination of municipal contracts concluded by the Klintsy City Administration in accordance with the Federal Law on the contract system.
1.3. The contract service, structural divisions and officials interact on the basis of the principles of openness, transparency of information in the field of procurement, professionalism, efficiency of procurement, responsibility for the effectiveness of meeting the needs of the urban district "city of Klintsy, Bryansk region".
II. The order of interaction of the contract service with the structural divisions of the Klintsy city administration when determining suppliers (contractors, performers)
2.1. To determine the supplier (contractor, performer), the structural unit of the Klintsy city administration that initiates the procurement submits to the contract service an application on paper to determine the supplier (contractor, performer) by holding a tender (open tender, tender with limited participation, two-stage tender, closed tender, closed tender with limited participation, closed two-stage tender) (hereinafter referred to as the tender), auction (auction in electronic form, closed auction) (hereinafter referred to as the auction), request for quotations, request for proposals for the purchase of goods (works, services) (hereinafter referred to as the application for definition of a supplier), as well as a purchase order.
2.2. An application for determining a supplier is drawn up in the form (Appendix N 1). The application must contain all the information necessary for the preparation of a notice of procurement, procurement documentation in accordance with the requirements of the Contract System Law, as well as an agreed draft contract.
The application is signed by the head of the structural subdivision of the Klintsy city administration initiating the purchase, agreed by the Deputy Head of the Klintsy city administration in charge of this structural subdivision of the Klintsy city administration, and the accounting department of the Klintsy city administration.
In the event of a purchase for the supply software, electronic computers and other office equipment, the description of the procurement object requires agreement with the system administrator of the Klintsy city administration. Recommendations and comments received in the course of approval are binding.
2.3. During the preparation of an application for determining a supplier, the structural unit of the Klintsy City Administration initiating the purchase refines the price of the contract as part of the justification of the contract price (preparation of estimates, commercial offers: 5 outgoing and at least 3 incoming). A description of the procurement object (terms of reference) and a draft contract are being prepared, taking into account the requirements of the Law on the contract system.
2.4. The structural subdivision of the Klintsy City Administration initiating the purchase is responsible for the identity of the information contained in the application submitted on paper and in electronic form.
2.5. The contract service considers the application submitted by the structural subdivision of the Klintsovskaya city administration initiating the procurement for determining the supplier for compliance with the requirements of the current legislation of the Russian Federation and, no later than 10 (ten) days from the date of receipt of the application, prepares a notice and documentation on the procurement.
The specified period does not include the time for finalizing and / or correcting the application by the structural unit of the Klintsy City Administration initiating the purchase, when returning the application for determining the supplier by the contract service in the following cases:
- incomplete submission of documents and information necessary to determine the supplier (contractor, performer);
- detection of non-compliance of the content of the application for determining the supplier and the documents attached to it with the requirements of the current legislation of the Russian Federation;
- revealing the inconsistency of the draft contract with the conditions terms of reference and / or the conditions specified in the application for the determination of the supplier;
- identifying inconsistencies between documents submitted on paper and documents submitted in electronic form.
2.6. In accordance with the requirements of Part 14 of Art. 21 of the Federal Law of 05.04.2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs" entering information into the schedule for each procurement object can be carried out no later than 10 days until the date of placement in the unified information system of a notice of the implementation of the relevant procurement.
2.7. The contract service additionally establishes the following requirements, if necessary:
- prohibitions on the admission of goods, works, services, as well as restrictions and conditions for the admission of goods, works, services for the purposes of procurement in accordance with Art. 14 of the Law on the contract system (if there are such prohibitions, restrictions, conditions);
- benefits provided to procurement participants in accordance with Art. 28 and 29 of the Law on the contract system (if there are such advantages);
- additional requirements for procurement participants established in accordance with Part 2 of Art. 31 of the Law on the contract system (if there are such requirements);
- information on restrictions related to the participation in the procurement of only small businesses, socially oriented non-profit organizations in accordance with Art. 30 of the Law on the contract system (if there are such restrictions);
2.8. The procurement documentation developed by the contract service is agreed upon by the head of the structural unit of the Klintsy City Administration initiating the purchase and approved by the Deputy Head of the Klintsy City Administration in charge of this structural unit.
2.9. The contract service places notices on procurement, procurement documentation and draft contracts, protocols provided for by the Law on the contract system in a single information system.
2.10. In the event of a request for clarification of the provisions of the procurement documentation in accordance with the requirements of the Law on the contract system, the contract service prepares and sends to writing or in the form electronic document explanations of the provisions of the procurement documentation and places them in a single information system indicating the subject of the request, but without indicating the person from whom the request was received. If the received request for clarifications concerns the provisions of the procurement documentation regarding the description of the object, calculation and justification of the initial (maximum) price of the contract, then the essence of the clarifications is prepared by the structural unit of the Klintsy City Administration initiating the procurement.
III. The order of interaction of the contract service with the structural divisions of the Klintsy city administration when purchasing from a single supplier (contractor, performer)
3.1. When purchasing from a single supplier (contractor, performer) on the basis of Part 1 of Art. 93 of the Law on the contract system with a single supplier (contractor, executor), the structural units of the Klintsy city administration initiating the purchase independently conclude contracts, and in the case provided for in paragraph 4 of part 1 of Art. 93 of the Law on the contract system, - contracts or other civil law agreements.
3.2. In the case of a purchase from a single supplier (contractor, performer) to conclude a contract (at the stage of agreeing on a draft contract), the structural unit of the Klintsy City Administration initiating the purchase is obliged to substantiate in a documented report the impossibility or inexpediency of using other methods to determine the supplier (contractor, performer) , as well as the price of the contract and other essential conditions contract. The provisions of this part do not apply to cases of procurement from a single supplier (contractor, performer) provided for in paragraphs 1, 2, 4, 5, 7, 8, 15, 16, 19-21, 24-26, 28, 29, 33, 36, 42 of part 1 of article 93 of the Law on the contract system.
3.3. When purchasing from a single supplier (contractor, performer) in the cases provided for in paragraphs 1-3, 6-8, 11-14, 16-19, part 1 of Art. 93 of the Law on the contract system, the customer places in the unified information system a notice of the procurement from a single supplier (contractor, performer) (based on information provided by the structural unit of the Klintsy city administration initiating the procurement) no later than 5 days before the date of conclusion of the contract. A notice of procurement from a single supplier (contractor, performer) must contain the information specified in paragraphs 1, 2, 4 of article 42 of the Law on the contract system, as well as in paragraph 8 of this article (if the establishment of a requirement to secure the performance of a contract is provided for in Art. 96 of the Law on the contract system). Notification of the procurement from a single supplier (contractor, performer) is not required if information about it constitutes a state secret. When making a purchase from a single supplier (contractor, performer) in the cases provided for in paragraphs 6, 9 and 34 of Part 1 of Art. 93 of the Law on the Contract System, the customer is obliged to notify the supervisory authority in the field of procurement of such procurement within a period not later than one working day from the date of conclusion of the contract. A notice of such a purchase shall be sent during its implementation to meet federal needs, the needs of a constituent entity of the Russian Federation or municipal needs, respectively, in federal agency executive authority authorized to exercise control in the field of procurement, or a control body in the field of state defense orders, an executive authority of a constituent entity of the Russian Federation, a local government municipal district or the local self-government body of the city district, authorized to exercise control in the field of procurement. This notification shall be accompanied by a copy of the contract concluded in accordance with this paragraph with the rationale for its conclusion.
3.4. When purchasing from a single supplier (contractor, performer) in the cases provided for in paragraph 25 of part 1 of Art. 93 of the Law on the contract system, the contract service coordinates the possibility of concluding a contract with the local government of the urban district "city of Klintsy, Bryansk region", authorized to exercise control in the field of procurement.
IV. The order of interaction of the contract service with the structural subdivisions of the Klintsy city administration when concluding, executing, changing and terminating contracts
4.1. Structural divisions of the Klintsy City Administration initiating purchases independently develop a draft contract, which must contain all the conditions, the inclusion of which is mandatory in accordance with the Civil Code of the Russian Federation and the Law on the contract system.
4.2. The contract or agreement shall be drawn up in at least three copies. If the contract or agreement requires notarization and/or state registration, then they are compiled in the amount required to perform the specified actions in accordance with the current legislation of the Russian Federation.
4.3. Draft contracts attached to applications for determining the supplier, including draft contracts concluded on the basis of Part 1 of Art. 93 of the Law on the contract system (except for paragraphs 4, 15 and 28), concluded with a single supplier (contractor, performer) for an amount not exceeding 100,000 (one hundred thousand) rubles (hereinafter referred to as contracts), in without fail endorsed by the following officials:
- the head of the structural unit of the Klintsy city administration, initiating the conclusion of a contract, agreement;
- head of the legal service department of the Klintsy city administration.
4.4. All copies of a duly agreed upon and executed draft contract with all annexes are transferred to the structural unit of the Klintsy city administration that initiates the conclusion of the contract for signing by the supplier (contractor, performer) without the signature of the Head of the Klintsy city administration.
4.5. If the procurement participant evades the conclusion of the contract, the contract service organizes the inclusion of information about such a procurement participant in the register unscrupulous suppliers(contractors, performers) in the manner prescribed by the provisions of the Law on the contract system.
After signing by the supplier (contractor, executor), the contract with all annexes is submitted by the structural subdivision of the Klintsy city administration, which initiates its conclusion, for signature by the Head of the Klintsy city administration.
4.6. The contract service performs the functions of maintaining the register of contracts and agreements of the Klintsy city administration by sending information through a single information system to include them in the register of contracts (with the exception of those concluded in accordance with clause 4, part 1, article 93 of the Law on the contract system).
Structural subdivisions of the Klintsy City Administration, initiating the conclusion of a contract or agreement, must submit to the contract service no later than 1 (one) business day from the date of conclusion of such a contract or agreement, the original contract or agreement on paper, signed by the parties to the contractual relationship.
The contract service, within one working day from the date of conclusion of the contract or agreement, sends through a single information system information about the contract (its change, termination) for inclusion in the register of contracts.
4.7. The originals of contracts or agreements concluded on paper are subject to mandatory storage in the accounting department of the Klintsy city administration and in the structural unit of the Klintsy city administration, a copy in the department economic analysis, forecasting, trade and consumer market of the Klintsy city administration.
4.8. In the event that, at the conclusion of the contract, the supplier (contractor, performer) pledged money as security for the performance of the contract, the return of such funds is carried out by the accounting department of the Klintsy City Administration for the fulfillment of contractual obligations by the supplier.
4.9. The structural subdivision of the Klintsy City Administration that initiates the procurement interacts with the supplier (contractor, performer) when changing or terminating the contract, applies liability measures in agreement with the legal service department of the Klintsy City Administration, including sending the supplier (contractor, performer) a demand for payment penalties (fines, penalties) in case of delay in fulfillment by the supplier (contractor, performer) of obligations (including a warranty obligation) stipulated by the contract, as well as in other cases of non-fulfillment or improper fulfillment by the supplier (contractor, performer) of obligations stipulated by the contract, commits other actions in case of violation by the supplier (contractor, performer) of the terms of the contract.
4.10. The structural subdivision of the Klintsy City Administration, which initiated the conclusion of a contract or agreement, immediately submits to the contract service and the accounting department of the Klintsy City Administration information on termination, changes and additions to the concluded contract or agreement in the form and to the extent established by the current legislation of the Russian Federation.
4.11. If necessary, the structural unit of the Klintsy City Administration that initiated the purchase creates an acceptance committee to accept the delivered goods, work performed or services rendered, the results of the contract execution stage. The acceptance committee is created from among the employees of the structural unit of the Klintsy city administration that initiated the purchase, and other persons in accordance with the Law on the contract system.
In other cases, the acceptance of the delivered goods, work performed or services rendered, as well as a separate stage of the delivery of goods, performance of work, provision of services is carried out by the structural unit of the Klintsy City Administration that initiated the purchase.
The structural subdivision of the Klintsy City Administration, which initiated the procurement, prepares documents on the acceptance of the results of a separate stage of the contract execution, as well as the delivered goods, work performed or services rendered.
4.12. If it is necessary to evaluate the results of the execution of the contract presented by the contractor for compliance with its conditions, as well as in a number of cases when the participation of an expert, an expert organization during acceptance is mandatory, according to the Law on the contract system, the contract service organizes an examination of the delivered goods, work performed, rendered service. For these purposes, the structural subdivision of the Klintsy city administration needs to provide budgetary allocations for such a purchase and, within the timeframe sufficient to carry out the procedure for determining the supplier (contractor, performer) for the provision of expert services, expert organizations, submit an application to the contract service.
4.13. Documents on the acceptance of the results of a separate stage of the execution of the contract, as well as the delivered goods, work performed or services rendered on the day of acceptance of the delivered goods, work performed or services rendered, are transferred by the structural unit of the Klintsy City Administration that initiated the purchase to the accounting department of the Klintsy City Administration for payment goods delivered, work performed (its results), services rendered, as well as individual stages of contract execution.
4.14. In the event that the contract was terminated by a court decision or in connection with the unilateral refusal of the Klintsy city administration to execute the contract, the contract service organizes the inclusion in the register of unscrupulous suppliers (contractors, performers) of information about such a supplier (contractor, performer) based on the data provided structural subdivision of the Klintsovskaya city administration that initiated the conclusion of the contract, while in cover letter the reason for termination is given.
4.15. In the course of fulfilling obligations under the contract or agreement by the parties to the contractual relations, the accounting department of the Klintsy city administration forms and places in a single information system a report containing information on the execution of the contract, on compliance with intermediate and deadlines performance of the contract, on improper performance of the contract (indicating the committed violations), with the exception of information constituting a state secret. Waybills, certificates of work performed, payment documents, expert opinion (if any) are attached to the register to the report on the execution of the contract.
4.16. Responsibility for the accuracy of information on the execution of the contract lies with the accounting department of the Klintsy city administration.
4.17. The structural subdivision of the Klintsy city administration, which initiated the conclusion of the contract (agreement), is responsible for the terms of the contract.
4.18. In case of failure (improper performance) by one of the parties of the obligations stipulated by the contract, the structural unit of the Klintsovskaya city administration, initiating the conclusion of the contract, prepares materials for the implementation of claim work and timely informs the Deputy Head of the Klintsovskaya city administration, in charge of this structural unit, about the violation by one of the parties obligations under the contract in order to decide on the need to resolve the dispute in court.
V. Responsibility of specialists of structural divisions of the Klintsy city administration in determining suppliers (contractors, performers)
5. Specialists of structural divisions of the Klintsovskaya city administration, contract service workers guilty of violating the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement, bear disciplinary, civil, administrative, criminal liability in accordance with the legislation of the Russian Federation in part functions and powers assigned to them by this Regulation.
Appendix No. 1
contract service with structural
units of the Klintsovskaya
city administration
Annex 1. Application for procurement
__________________________________________________________________
(name of the administration unit initiating the procurement)
Vendor definition method |
|
Subject of contract |
|
Source of funding (indicating BCC) |
|
Quantity of goods (works, services) |
|
Place of delivery of goods, provision of works (services) |
|
Delivery time of goods (performance of work, provision of services) |
|
Initial (maximum) contract price |
|
Purchasing from small businesses, limiting participation in determining a supplier, establishing requirements for a supplier that is not a small business or socially oriented non-profit organization, on the involvement of subcontractors, co-executors from among small businesses in the execution of the contract |
|
Benefits provided by those engaged in the production of goods, performance of work, provision of services to institutions and enterprises of the penitentiary system and organizations of the disabled |
|
Requirements for the warranty period of goods, work, services and (or) the scope of the provision of guarantees of their quality, for the mandatory installation and commissioning of goods (if provided technical documentation for the goods), to the training of persons involved in the use and maintenance of the goods (if necessary), to the warranty service of the goods, to the costs of servicing the goods during the warranty period |
|
Requirements for participants, the list of documents that must be submitted by the participant |
|
Justification of the initial (maximum) price of the contract |
|
The ability of the customer to change the terms of the contract |
|
Form, terms and procedure for payment for goods, work, services |
|
Criteria for evaluating applications for participation in open competition, request for proposals, the significance of these criteria |
|
Description of the procurement object: functional, technical, quality, operational characteristics |
Notes
1. Simultaneously with the application, a rationale for the initial (maximum) price of the contract is provided, prepared in accordance with methodological recommendations on the application of methods for determining the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer), approved by order of the Ministry of Economic Development of the Russian Federation of 02.10.2013 N 567, and commercial proposals of participants.
Other documents characterizing the procurement object may be attached to the application.
2. Application with all attachments is provided in written and electronic form.
3. The application must be signed by the contractor, the head of the structural unit of the Customer initiating the purchase, and agreed with the head of the accounting department of the Klintsy city administration.
Appendix No. 2
to the Regulations on the procedure for interaction
contract service with structural
units of the Klintsovskaya
city administration
Appendix 2. List of heads of structural divisions of the Klintsy city administration initiating the purchase
1. Larionova T.F. - Head of the Department of Housing and Communal Services, Energy, Construction and Tariff and Price Policy;
2. Kreshenok I.V. - head of the housing policy department;
3. Moiseenko S.V. - Head of the department for family affairs, protection of motherhood and childhood.
4. Kuzmenkova T.V. - Head of the Department of Architecture, Urban Planning and Land Management;
5. Kharkovich V.F. - business manager, head of the general department;
6. Sementsova E.N. - Head of the department of organizational and control, personnel work and media relations;
8. Skorobogataya L.P. - assistant (advisor) to the head of the Klintsy city administration for work with the media;
9. Alekseev V.G. - head of the archival department;
10. Starovoitova A.A. - Head of the Department of Culture and Youth Affairs;
11. Gaichenko A.N. - head of the labor department;
12. Luzhkova I.A. - Head of the department for environmental protection;
13. Klenovy V.A. - Head of the Department of Physical Culture and Sports;
Appendix No. 3
to the Regulations on the procedure for interaction
contract service with structural
units of the Klintsovskaya
city administration
Annex 3
In justification of the initial (maximum) price of the contract _____________ (______________) rubles ____ kopecks, please consider commercial offers from 3 suppliers.
Member number | |
N 1 () | |
N 2 (Commercial offer out. N __ dated __.__.20__) | |
N 3 (Commercial offer incl. N ___ dated __.__.20__) |
Calculation:
Name | Quantity | Commercial offer ref. N ___ dated __.__.20__ | Commercial offer ref. N ___ dated __.__.20__ | Commercial offer incl. N ___ dated __.__.20__ |
||||
Price per unit, rub. | Amount, rub. | Price per unit, rub. | Amount, rub. | Price per unit, rub. | Amount, rub. |
|||
The text of the document is verified by:
Official mailing list
1. The purchase is carried out on the basis of the needs of the State Budgetary Institution "---". The need is substantiated by the responsible person in the direction (hereinafter referred to as the responsible) (Appendix No. 2.1.) in the Memo drawn up in accordance with Appendix No. 2.2. on the basis of applications previously submitted to the planning and economic department for the supply of goods, works, services.
2. The procedure for concluding a contract for the supply of goods / performance of work (rendering of services) begins only after the receipt of the Service Note of the established form by the Contract Service.
3. A memo is provided by persons responsible for the purchase of goods, works and services for the needs of the State Budgetary Institution "---" to the contract service in the form, in accordance with these instructions, after agreement with the chief physician.
The service note must contain:
Name of supplied goods, works, services;
The period in which the delivery of goods, works, services must be carried out;
Initial (maximum) contract price. The price must strictly correspond to the price of the minimum commercial offer, or in the case of the supply of medical equipment, it must not be higher than the average;
The initial maximum amount (if necessary) should be divided into sources of financing: funds from the territorial compulsory medical insurance fund (OMI), funds from the institution received from the provision of paid services(AP), modernization, funds allocated as part of the implementation of measures social support certain categories citizens (BM);
Group and code OKPD, works, services. Be sure to choose the final OKPD code;
OKVED code;
Date and position of the responsible person who submitted the memo;
With a service note, you must provide:
Specification on paper and electronic media (upon delivery) (Appendix No. 2.3.).
Terms of reference on paper and electronic media (when performing work, providing services) (Appendix No. 2.4.);
Commercial offers (Appendix No. 2.5.);
Calculation of the price on paper and electronic media (Appendix No. 2.6.).
The specification must contain:
The name of the supplied goods and the OKPD code opposite each item, if there are several OKPD codes;
Characteristics of the goods (all sizes must be presented in ranges and deciphered, it is forbidden to indicate the manufacturer, colors, if it is necessary to supply goods of a certain color, provide justification);
Units;
Delivery time (number of days, at the request of the customer or without it);
The contract price includes (cost of goods + delivery + assembly + installation, installation, dismantling, commissioning, etc.);
Availability and name of the license required for the supply of goods (if necessary);
The terms of reference must contain:
Name of the service provided, work performed;
List of rendered services, performed works;
If it is necessary to replace spare parts, all necessary spare parts are indicated in the terms of reference, with characteristics and in the required quantity;
The term for the provision of services, performance of work (number of days, at the request of the customer or without it);
The contract price includes: (cost of services + spare parts + replacement of spare parts + transportation costs, etc.);
Availability and name of the license required for the provision of works, services (if necessary);
The commercial offer must contain:
Details of the organization;
Outgoing number and date (in the absence of an outgoing number, register a commercial offer with the incoming number and date at the secretary of the head physician);
The goods, works and services presented in the commercial offer must comply with the specification, terms of reference;
Quantity of necessary goods, works and services;
Price per unit of goods, volume of services, works for each item, indicating all necessary services;
The total price for the required quantity of goods, scope of services, works;
Signature (seal if possible);
Required amount commercial proposals at least 2 pieces.
Upon delivery medical equipment relating to Decree of the Government of the Russian Federation dated November 3, 2011 No. 881 “On the procedure for the formation of initial maximum prices for certain types honey. equipment” you must select at least 5 manufacturers. And provide requests and answers to manufacturers with a memo.
The conditions set out in commercial offers(terms of delivery, provision of services, performance of work, payment, etc.) should be similar to the terms of the service note, terms of reference or specification.
Price calculation:
The calculation of the price according to the prices must correspond to the commercial offer.
The calculation of the price for registration must correspond to the serial number of the specification.
4. The responsible organizes, together with a contract service employee, if necessary, consultations with suppliers (contractors, performers) and participates in such consultations in order to determine the state of the competitive environment in the relevant markets for goods, works, services, determine the best technologies and other solutions for provision of state and municipal needs;
5. Responsible determines and justifies the initial (maximum) price of the contract, including that concluded with a single supplier (contractor, performer);
6. The responsible person develops and sends to the authorized body applications for the determination of suppliers (contractors) in the prescribed form in accordance with the schedule.
7. As part of the price justification, the responsible person specifies the initial (maximum) contract price and provides the rationale for the initial (maximum) contract price as part of the application.
8. The responsible person eliminates the comments submitted by the authorized body on applications for the determination of suppliers (contractors of performers), sends the relevant information in a timely manner.
9. The head of the responsible unit, together with the contract service employee, organizes a mandatory public discussion of the procurement of goods, work or services, based on the results of which, if necessary, prepares changes to be introduced into the procurement plans, plans - schedules, purchase documentation, or provide cancellation of the purchase.
10. For the intended use of goods and materials, services are controlled by the person responsible for the direction.
11. Responsible, at the stage of conclusion of the contract:
11.1. At the request of a contract service employee, no later than one day from the receipt of such a request, checks the specification for compliance with the needs of the GBU "---". Checks the amounts specified in the specification.
11.2. At the request of a contract service employee, no later than one day from the receipt of such a request, gives an answer (regarding specialized / technical information) regarding a question / request for clarification that has arisen from procurement participants.
11.3. At the request of a contract service employee, no later than one day from the receipt of such a request, checks the proposals of the participants for compliance with the needs of the State Budgetary Institution "---".
12. Contract service specialist responsible for the execution of the contract, together with the customer's accounting department:
Make payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;
Make the payment of monetary amounts under a bank guarantee in cases provided for by the Federal Law;
Carry out an examination of the delivered goods, work performed, services rendered, attract experts, expert organizations;
Produce a refund Money deposited as security for the execution of bids or security for the performance of contracts.
13. The Department of Information Technology and Telemedicine provides a contract service from the technological side, including providing a contract service with EDS Keys, Assists the contract service in working with the UIS
14. In order to verify the results provided by the supplier (contractor, executor), provided for by the contract, in terms of their compliance with the terms of the contract, the Responsible is obliged to conduct an examination on his own.
Appendix No. 2.1.
List of responsible by directions
Appendix No. 2.2.
Agree limits and define the type
Placement of the application __________________
___________________________________
Branch (division) ____________________________
about contract service
Order
interaction of the contract service with other divisions of the Customer, the Unified Commission for Procurement
1. General requirements
1. The contract service carries out its activities in cooperation with all structural divisions of the Customer, including:
With the Department of Accounting and Reporting;
With the Department of Legal Support and Organization of the State civil service;
With the Department of Information Technology;
With the initiators of the purchase.
2. In cooperation with the Accounting and Reporting Department, the contract service performs the following functions:
procurement planning;
justification of the initial (maximum) price of the contract; organization of payment for the contract; consideration of bank guarantees; acceptance of goods, works, services under the contract.
3. In cooperation with the Department of Legal Support and Organization of the State Civil Service, the contract service performs the following functions:
acceptance of goods, works, services under the contract; claim work under the contract;
conclusion and amendment of the contract.
4. In cooperation with the information technology department, the contract service performs the following functions:
ensures the uninterrupted operation of the information and technical resource of the contract service;
justification of the initial (maximum) price of the contract; public discussion of procurement; acceptance of goods, works, services under the contract.
5. In cooperation with the initiator of the procurement, the contract service performs the following functions:
procurement planning; justification of purchases;
justification of the initial (maximum) price of the contract;
public discussion of procurement; acceptance of goods, works, services under the contract;
contract work.
6. The contract service performs all other functions independently, including:
Development of a notice and procurement documentation; organizing the work of procurement commissions; involvement of specialized organizations;
involvement of experts to verify the results of the execution of the contract;
work in a unified information system in the field of procurement or before the commissioning of this system on the official website of the Russian Federation in the information and telecommunications network "Internet", in the regional information system in the field of procurement of goods, works, services to meet the state needs of the Republic of Crimea, including including sending documents and information for placement in the register of contracts;
sending information to the register of unscrupulous suppliers;
participation in the consideration of complaints in the regulatory and judicial authorities.
2. Order of interaction during planning
7. The procurement plan is formed by the contract service in accordance with the requirements of the Federal Law in the process of drawing up and reviewing draft budgets of the budget system of the Russian Federation, taking into account the provisions of budget legislation.
8. The contract service generates procurement schedules after the submission of the draft law on the budget for the corresponding financial year for consideration by the State Council of the Republic of Crimea.
9. The procurement initiator, taking into account the deadlines established by regulatory legal acts in the field of procurement, submits to the contract service applications for the inclusion of procurement in the procurement plan, the procurement schedule according to the forms in accordance with the requirements for the procurement plan forms, the procurement schedule established by the Government of the Russian Federation (filled within the established competence). The application must be preliminarily agreed with the Accounting and Reporting Department.
10. Along with the purchase order, the initiator of the purchase must submit a justification for the purchase and a justification for the initial (maximum) price of the contract.
11. Within 10 days after the approval of the budget for the corresponding year, the contract service forms an updated (if necessary) draft procurement plan, procurement schedule and sends it for approval to the head of the Customer.
12. The procurement plan, the procurement schedule must be approved within ten working days after the customer is informed of the scope of rights in monetary terms to accept and (or) fulfill obligations in accordance with the budget legislation of the Russian Federation.
13. The contract service ensures the placement of the procurement plan, procurement schedule in a single information system within three working days from the date of approval or change of such a plan, with the exception of information constituting a state secret.
14. Not later than the 10th day of the month preceding the beginning of the corresponding quarter in which the procurement is planned, the procurement initiator sends to the contract service confirmation of the need to make the relevant procurement or information about the need to postpone the publication of the procurement procedure or exclude it from the procurement schedule.
15. Not later than the 20th day of the month preceding the beginning of the corresponding quarter, in the event of a change in product needs, the contract service makes changes to the procurement schedule.
3. The order of interaction in determining the supplier (contractor, performer)
16. 3 weeks before the start of the planned month of publication of the procurement procedure, the procurement initiator submits to the contract service:
description of the object of the procurement in accordance with Article 33 federal law N 44-FZ (terms of reference);
adjusted justification for the initial (maximum) price of the contract, agreed with the Accounting and Reporting Department;
proposals on the criteria for evaluating applications.
17. When compiling the procurement documentation, the contract service coordinates with the Department of Legal Support and Organization of the State Civil Service and the Department of Accounting and Reporting the draft procurement documentation within the established competence.
18. Answers to requests, clarifications of documentation received from procurement participants on the issues specified in clause 16 are given within the established time limits by the procurement initiator and posted by the contract service in a single information system in the field of procurement.
4. The procedure for interaction when concluding and executing a contract
19. The contract service, in accordance with the requirements of the law and within the established time limits, sends the relevant draft contract to the winner of the supplier (contractor, performer) determination.
20. In the event that a protocol of disagreements is received from the winner of the determination of the supplier (contractor, performer), this protocol is subject to joint consideration by the contract service and the initiator of the purchase.
21. If it is necessary to make changes to the concluded contract, the contract service prepares a draft of the corresponding additional agreement to the contract, coordinates it with the Department of Legal Support and Organization of the State Civil Service and the Department of Accounting and Reporting and ensures its signing.
22. The contract service, together with the initiator of the purchase, ensures the acceptance of goods, works, services, as well as the examination of the delivered goods, work performed, services rendered.
23. If necessary, the contract service ensures the creation of an acceptance committee of at least five people to accept the delivered goods, work performed or services rendered, the results of a separate stage of contract execution in the manner and within the time limits established by the contract, and draws up an acceptance document.
24. The contract service prepares and sends relevant documents to the Accounting and Reporting Department to organize payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution in accordance with the current legislation of the Russian Federation and regulatory legal acts of the Republic Crimea.
The Accounting and Reporting Department informs the contract service about the payment made under the contract (a separate stage of contract execution) within 1 (one) working day.
25. The contract service, together with the Department of Legal Support and Organization of the State Civil Service and the Department of Accounting and Reporting, during the execution of the contract, interact with the supplier (contractor, executor), apply liability measures, including sending the supplier (contractor, executor) a request for payment of penalties (fines, penalties) in the event of a delay in the performance by the supplier (contractor, performer) of obligations (including a warranty obligation) stipulated by the contract, as well as in other cases of non-performance or improper performance by the supplier (contractor, performer) of obligations stipulated by the contract, commit other actions in case of violation by the supplier (contractor, performer) of the terms of the contract.
26. The contract service has the right to request from the structural subdivisions of the Customer other information and documents necessary for the performance of the functions and powers of the contract service. Structural subdivisions of the Customer are obliged to submit such documents and information to the contract service in due time.
