Request for quotations in writing. Electronic request for quotations: types, conducting, filing an application. How to submit a quote for the first time

(introduced federal law dated December 31, 2017 N 504-FZ)

ConsultantPlus: note.

From 07/01/2018 to 01/01/2019 to participate in electronic form in tenders, request for proposals, request for quotations, the procurement participant receives accreditation for electronic platform in the manner prescribed by Art. 61.

1. Submission of applications for participation in the request for quotations in electronic form is carried out only by persons registered in the unified information system and accredited on the electronic platform.

State order. Quote request.

The application for participation in the request for quotations in electronic form consists of the proposals of the participant in the request for quotations in electronic form on the proposed product, work, service, as well as on the price of the contract. Such an application is sent by the participant of the request for quotations in electronic form to the operator of the electronic platform.

3. A participant in a request for quotations in electronic form has the right to submit an application for participation in such a request at any time from the moment a notice of its holding is posted until the date and time specified in the notice of a request for quotations in electronic form, the deadline for filing applications for participation in such a request.

4. A participant in a request for quotations in electronic form has the right to submit only one application for participation in such a request.

5. Within one hour from the receipt of an application for participation in the request for quotations in electronic form, the operator of the electronic site is obliged to assign an identification number to it and confirm in the form of an electronic document sent to the participant in such a request who submitted the specified application, its receipt, indicating the identification number assigned to it .

6. Within one hour from the moment of receipt of the application for participation in the request for quotations in electronic form, the operator of the electronic site returns the specified application to the participant in the request for quotations in electronic form that submitted it in the following cases:

1) filing an application in violation of the requirements provided for by Part 6 of Article 24.1 of this Federal Law;

2) submission by one participant of the request for quotations in electronic form of two or more bids for participation in it, provided that the bids submitted earlier by this participant are not withdrawn. In this case this participant all applications for participation in such a request are returned;

3) receipt of the application after the date or time of the deadline for filing applications for participation in such a request;

4) receiving an application from a participant in such a request in violation of the provisions of this Federal Law;

5) submission by a participant of such a request of an application that does not contain a contract price offer or contains a contract price offer that exceeds the initial (maximum) contract price or is equal to zero;

6) the presence in the register provided for by this Federal Law unscrupulous suppliers(contractors, executors) information about the procurement participant, including information about the founders, members of the collegiate executive body, a person acting as the sole executive body of a procurement participant - a legal entity, subject to the customer establishing the requirement provided for by Part 1.1 of Article 31 of this Federal Law.

7. The return of applications for participation in the request for quotations in electronic form by the operator of the electronic site on other grounds, except for the grounds specified in part 6 of this article, is not allowed.

Simultaneously with the return of an application for participation in a request for quotations in electronic form in accordance with Part 6 of this article, the operator of an electronic site is obliged to notify in the form of an electronic document the participant in such a request who submitted this application of the grounds for its return, indicating the provisions of this Federal Law that were violated .

9. An application for participation in the request for quotations in electronic form must contain the following documents and information:

1) the consent of the participant in the request for quotations in electronic form for the supply of goods, performance of work or provision of services on the terms provided for in the notice of the request for quotations in electronic form and not subject to change based on the results of the request for quotations in electronic form (such consent is given using software electronic platform hardware);

2) when purchasing goods or purchasing work, services, for the performance, provision of which the goods are used:

a) documents provided for by regulatory legal acts adopted in accordance with Article 14 of this Federal Law, in the case of the purchase of goods that are subject to the said regulatory legal acts, or copies of such documents. If the specified regulatory legal acts provide for the provision of a declaration on the country of origin of the goods or on the country of origin and the manufacturer of the goods, such a declaration is provided using the software and hardware of the electronic platform. If the application for participation in the request for quotations in electronic form does not contain the documents provided for in this subparagraph, such an application is equated to an application that contains an offer for the supply of goods originating from a foreign state or a group of foreign states, works, services, respectively, performed, provided by foreign persons;

b) specific indicators of the goods corresponding to the values ​​established by the notice of the request for quotations in electronic form, and an indication of the trademark (if any). The information provided for by this subparagraph shall be included in the application for participation in the request for quotations in electronic form if the notice of the request for quotations in electronic form does not indicate a trademark or if the procurement participant offers a product that is marked with a trademark other than trademark specified in the notice of the request for quotations in electronic form;

3) name, company name (if any), location (for a legal entity), last name, first name, patronymic (if any), passport data, place of residence (for individual), postal address of a participant in such a request, contact phone number, taxpayer identification number of a participant in such a request or, in accordance with the legislation of the relevant foreign state, an analogue of the taxpayer identification number of a participant in such a request (for a foreign person), taxpayer identification number (if any) of the founders, members of the collegiate the executive body, the person performing the functions of the sole executive body of the participant in such a request;

4) declaration of the participant in the request for quotations in electronic form, which is provided using the software and hardware of the electronic platform:

a) on the compliance of the participant in the request for quotations in electronic form with the requirements established by paragraphs 1, 3 - 9 of Part 1 of Article 31 of this Federal Law;

b) on the right of a participant in the request for quotations in electronic form to receive benefits in accordance with Articles 28 and 29 of this Federal Law in the event that a participant in the request for quotations in electronic form declared that he received these benefits (if necessary);

c) on the belonging of the participant of the request for quotations in electronic form to small businesses or socially oriented non-profit organizations in the event that the customer establishes a restriction provided for by Part 3 of Article 30 of this Federal Law (if necessary).

10. It is not allowed to require a participant in the request for quotations in electronic form to provide other information and electronic documents, except for the information and electronic documents provided for by this article.

11. Within one hour from the date and time of the deadline for filing applications for participation in the request for quotations in electronic form, the operator of the electronic site ensures that all applications submitted for participation in such a request, as well as information and electronic documents of participants in the request for quotations in electronic form, are sent to the customer provided for by Part 11 of Article 24.1 of this Federal Law.

12. A participant in the request for quotations in electronic form, who submitted an application for participation in such a request, has the right to withdraw this application no later than the date and time of the deadline for submitting applications for participation in such a request, by sending a notification to the operator of the electronic site.

13. It is not allowed to establish other requirements for filling out an application that are not provided for by Parts 5 and 6 of Article 24.1 of this Federal Law.

14. In the event that at the end of the deadline for filing applications for participation in the request for quotations in electronic form, only one application for participation in such a request has been submitted or not a single such application has been submitted, the request for quotations in electronic form is recognized as failed.

Procedure for submitting quotation bids in electronic form

Just in case, I’ll clarify: this order is for the Krasnodar Territory. Although I am almost sure that it can be safely used in other regions.

1. When submitting an application in the form of an electronic document, the participant in the order placement fills in a quotation application in in electronic format in accordance with the quotation bid form and sends it by e-mail via e-mail to @@@.

2 Application format in the form of an electronic document: Microsoft document Word (*.doc(x)), OpenOffice (*.odt), Adobe Acrobat (*.pdf), Rich Text Format (*.rtf) or a JPG file containing a scanned graphic image of the paper original of the quotation bid. An application in the form of an electronic document must be signed electronically digital signature(EDS) in accordance with the requirements of the Federal Law Russian Federation dated January 10, 2002 No. 1-FZ (as amended on November 08, 2007) "On electronic digital signature". The email with the quotation order file(s) must also be accompanied by:

A letter accompanying the quotation bid, signed with an EDS, in the form specified in clause 4.

EDS certificate file with which the quotation order is signed;

A file with the root certificate of the Certification Authority (CA) that issued this digital signature, and the body of the letter must contain links to the website on the Internet and to the register of user certificates of this CA;

The file of the list of revoked certificates of the CA that issued this EDS, the validity of which expires no earlier than the deadline for submission of quotation bids, and the body of the letter must contain a link to the Internet site where the CA places such a file for public access.

The subject of the message should indicate "Application for participation in the request for quotations from the "Organization", No. (number of the quotation application from the Official website of the Russian Federation zakupki.gov.ru)".

Note: you can purchase the required EDS, which complies with all legal norms, at LLC "ITK"

3. When choosing the method of submitting a quotation bid in the form of an electronic document, the participant in the order placement must take into account that the Customer is not responsible for the loss or untimely receipt of the quotation bid sent by the participant in the order placement via e-mail if the reasons are any technical or organizational obstacles that have arisen due to circumstances beyond the control of the Customer, as well as if the technical and software tools for automatic protection of information of the Customer have found that email with a quotation order arriving at the @@@ e-mail node (host) is infected with computer viruses or has signs of spam in its structure.

4. Form of an e-mail accompanying the Quotation Order, signed with an EDS.

In accordance with paragraph 2 of article 46 of 94-FZ "Procedure for submitting quotation bids", I am sending you a quotation bid in the form of an electronic document. This application is signed by our electronic digital signature (EDS).

The Quoted Order itself is an attached Microsoft Word file (*.doc(x)), OpenOffice (*.odt), Adobe Acrobat (*.pdf), Rich Text Format (*.rtf) or a JPG file containing a scanned image the original of our quotation.

Attached file — ххххххх.cer — EDS certificate with which the quotation order was signed.

The attached file ca.cer is the root certificate of the Certification Authority.

Request for quotations in electronic form: submission through the EIS

The attached UCSMC.crl file is a list of revoked CA certificates. Link to the site on the Internet where the CA places such a file for public access (http://ca.ca.ca/sos.html).

According to paragraph 2 of article 46 of 94-FZ, “in the case of filing a quotation bid in the form of an electronic document, the customer, the authorized body must send it to writing or in the form of an electronic document to the bidder who submitted such a bid, confirmation of receipt of such bid." Please acknowledge receipt of our quotation bid.

All file names in clause 4 of the Procedure (e-mail form) are given as an example and the participant in the order placement should use the real names of their forwarded files. You can always find the data of our Certification Center LLC "Internet Technologies and Communications" on our website

In accordance with the Procedure for using the unified information system in the field of procurement (Approved by order of the Federal Treasury of December 30, 2015 N 26n), the following formats are placed in the unified information system: bmp, jpg, jpeg, gif, tif, tiff, docx, doc, rtf, txt, pdf, xls, xlsx, rar, zip. The size of each file placed in the unified information system should not exceed 50 MB.

MINISTRY OF FINANCE OF THE RUSSIAN FEDERATION

FEDERAL TREASURY

ORDER
dated December 30, 2015 N 26n
ON THE APPROVAL OF THE ORDER
USING A UNIFIED INFORMATION SYSTEM IN THE FIELD OF PROCUREMENT

In order to implement subparagraph "b" of paragraph 1 of Decree of the Government of the Russian Federation of September 30, 2014 N 996 "On the distribution of powers between the Ministry of Economic Development of the Russian Federation and the Federal Treasury when creating a unified information system in the field of procurement" (Collected Legislation of the Russian Federation, 2014 , N 40, item 5445) I order:

Approve the attached Procedure for using the unified information system in the field of procurement.

Supervisor
R.E.ARTYUKHIN

Approved
order of the Federal Treasury
dated December 30, 2015 N 26n

ORDER
USING A UNIFIED INFORMATION SYSTEM IN THE FIELD OF PROCUREMENT

I. General provisions

1.1. This Procedure for using the unified information system in the field of procurement (hereinafter, respectively, the Procedure, unified Information system) establishes the rules for using the unified information system by participants in the contract system in the field of procurement, as well as other persons using the unified information system to implement their functions and powers provided for by Federal Law No. 44-FZ of April 5, 2013 "On contract system in the field of procurement of goods, works, services to meet state and municipal needs" (Sobraniye Zakonodatelstva Rossiyskoy Federatsii, 2013, N 14, Art. 1652; N 27, Art. 3480; N 52, Art. 6961; 2014, N 23, Art. .

The first application for a request for quotations: where to start and how to properly prepare?

2925; No. 30, Art. 4225; No. 48, art. 6637; No. 49, art. 6925; 2015, N 1, art. 11, 51, 72; No. 10, Art. 1393, 1418; No. 14, art. 2022; No. 27, art. 4001; No. 29, Art. 4342, 4346, 4352, 4353, 4375) and Federal Law of July 18, 2011 N 223-FZ "On Procurement of Goods, Works, Services certain types legal entities" (Sobraniye zakonodatelstva Rossiyskoy Federatsii, 2011, N 30, art. 4571; N 50, art. 7343; 2012, N 53, art. 7649; 2013, N 23, art. 2873; N 27, art. 3452; No. 51, article 6699, No. 52, article 6961; 2014, No. 11, article 1091; 2015, No. 1, article 11, No. 27, article 3947, 3950, 4001, No. 29, article 4375) (hereinafter respectively - Federal Law N 44-FZ, Federal Law N 223-FZ, subjects of a unified information system), as well as individuals and legal entities, including participants in the mandatory public discussion of the procurement of goods, works, services using the information resource of the official website of the unified information system in the information and telecommunications network "Internet" (hereinafter respectively - the official website of the unified information system, users of the official website of the unified information system), requirements to the exchange of information, data and documents between regional and municipal information systems in the field of procurement of goods, works, services to meet state and municipal needs (hereinafter referred to as regional and municipal information systems in the field of procurement) and a unified information system, methods, terms (periodicity) transmission of information via telecommunication channels within the framework of such an exchange.

1.2. The unified information system hosts files of the following formats: bmp, jpg, jpeg, gif, tif, tiff, docx, doc, rtf, txt, pdf, xls, xlsx, rar, zip. The size of each file placed in the unified information system should not exceed 50 MB.

II. Rules for the use of a unified information system by subjects of a unified information system

2.1. The use of the unified information system is carried out by the subjects of the unified information system after passing the procedure of registration and authorization in the unified information system.

2.2. Registration of subjects of a unified information system is carried out in accordance with the procedure established in accordance with subparagraph "b" of paragraph 1 of Decree of the Government of the Russian Federation of September 30, 2014 N 996 "On the distribution of powers between the Ministry of Economic Development of the Russian Federation and the Federal Treasury when creating a unified information system in Procurement" (Sobraniye Zakonodatelstva Rossiyskoy Federatsii, 2014, N 40, Art. 5445) (hereinafter referred to as the Registration Procedure in the Unified Information System).

2.3. The subjects of the unified information system specified in paragraph 2.1 of this Procedure are available following features:

- formation and placement, including in interaction with other information systems, of information, information and documents provided for by Federal Law No. 44-FZ and Federal Law No. 223-FZ;

- exchange of electronic documents in a single information system, in cases provided for by the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement;

- view electronic journal accounting for actions and operations in a single information system, obtaining extracts from it.

III. Rules for using the unified information system by users of the official website of the unified information system in order to participate in the mandatory public discussion of the procurement of goods, works, services

3.1. The use of the unified information system by users of the official website of the unified information system in order to participate in the mandatory public discussion of the procurement of goods, works, services, is carried out after passing the procedure of self-registration and authorization on the official website of the unified information system.

3.2. The following functions are available to users of the official website of the unified information system in order to participate in the mandatory public discussion of the procurement of goods, works, services:

participation on the official website of the unified information system in the mandatory public discussion of the procurement of goods, works, services in accordance with Article 20 of Federal Law No. 44-FZ;

— receiving (viewing) information, information and documents posted on the official website of the unified information system;

— placement of comments and suggestions (comments) on the official website of the unified information system;

- receiving electronic mail or other messages from the official website of the unified information system.

IV. Rules for using the unified information system by users of the official website of the unified information system

4.1. The use of the unified information system by users of the official website of the unified information system is carried out without registration.

4.2. The following functions are available to users of the official website of the unified information system:

- search and receipt of information, information and documents posted on the official website of the unified information system;

- viewing information, information and documents posted on the official website of the unified information system.

V. Requirements for the exchange of information, information and documents, methods, timing (frequency) of information transfer via telecommunication channels as part of such an exchange between regional and municipal information systems in the field of procurement and a unified information system

5.1. The exchange of information, information and documents (hereinafter - information exchange) between regional and municipal information systems in the field of procurement with a single information system is carried out after registration of regional and municipal information systems in the field of procurement in a single information system in accordance with the Procedure for registration in a single information system.

5.2. information exchange between regional and municipal information systems in the field of procurement and a unified information system is carried out in cases established by federal laws and regulatory legal acts adopted in accordance with them, using a combination of information technologies used for the purpose of placing (providing) information, information and documents in a single information system by users of regional and municipal information systems in the field of procurement and aimed at obtaining information, information and documents contained in regional and municipal information systems in the field of procurement by a single information system, control, including the legal significance of the received information, data and documents, and placement in a single information system of the received information, data and documents.

5.3. The organization of interaction between regional and municipal information systems in the field of procurement and a unified information system is carried out on the principles of observing the completeness and reliability of the information provided, information and documents received, processed and placed as part of the information exchange. Information exchange between regional and municipal information systems in the field of procurement and a unified information system is carried out automatically using technical and software tools unified information system.

5.4. The exchange of information between regional and municipal information systems in the field of procurement and a unified information system should be carried out through secure communication channels using certified information security tools.

5.5. The transfer of information from regional and municipal information systems in the field of procurement to a single information system must be carried out within a time frame that ensures compliance with the requirements of the legislation of the Russian Federation on the contract system in the field of procurement of goods, works, services to meet state and municipal needs.

5.6. Informing regional and municipal information systems in the field of procurement about the results of the transfer of information from regional and municipal information systems in the field of procurement to a single information system should be carried out no later than 6 hours after the transfer of such information to a single information system.

Quotation applications in the EIS in electronic form

More related articles

How to submit a quote through a single information system

• On 07/31/2018
• 0 comments
• 44-FZ, EIS, Purchases from a single supplier, Request for quotations, Request for proposals, Tender, NMTsK, Procurement procedure, RNP, Articles, ETP

Since mid-2019, all procedures have been carried out on electronic trading platforms. In this regard, the old ways of purchasing will undergo changes. We recently wrote, and today we will talk about what a request for quotations in electronic form is.

Legal basis

Amendments to 44-FZ, which are mentioned above, have been made Law No. 504-FZ of December 31, 2017. He introduces, among other things, a new paragraph 3.1, which will deal with the request for quotations in electronic form.

This method of determining the supplier is currently used only in classical form, that is, it is carried out without the participation of the ETP. Let's see what will change when it is transferred to an electronic format.

Registration in ERUZ EIS

From January 1 2020 years to participate in auctions under 44-FZ, 223-FZ and 615-PP registration required in the ERUZ register (Unified Register of Procurement Participants) on the EIS (Unified Information System) portal in the field of procurement zakupki.gov.ru.

We provide a service for registration in the ERUZ in the EIS:

Conditions for the procedure

The request for quotations in electronic form will be carried out using the functionality provided by the electronic trading platform. The criterion for evaluating applications is price, that is, the participant who offered the lowest price wins.

For an electronic request for quotations, the same conditions apply as for a classic one:

• initial price of the contract - up to 500 thousand rubles;
• the annual volume of such purchases - within 10% and not more than 100 million rubles.

Stages

Placement of notice

The notice is published in the EIS no later than in 5 days prior to the electronic request for quotations. It must contain the following information:

• the address of the ETP that will conduct the request;
• information about the customer;
• procurement identification code;
• a summary of the terms of the contract;
• data on limitations and benefits;
• an indication of the method of conducting the supplier;
• the amount of the security;
• information regarding the procurement object;
• information about the contract manager or responsible specialist of the customer;
• information on how to terminate the contract unilaterally;
• a list of documents to be submitted by the participant, and requirements to which he must comply;
• draft contract (attached to the notice).

Applying

Since the procedure is carried out on the ETP, the participant submitting the application must be accredited to it. In addition, he must be registered in the EIS.

Registration in the EIS will become mandatory for all suppliers from 2019.

As part of the application, the participant submits:

• consent to the execution of the contract - the supply of goods, the performance of work, the provision of services;
• information about yourself, including contacts;
• confirmation of compliance with the requirements of the customer (declaration), that the participant is a small business entity or is entitled to receive another advantage specified in the purchase.

The participant submits the completed application through Personal Area. The operator checks the application and if everything is in order, sends it to the customer. ETP may reject an application by several reasons:

• late delivery;
• non-compliance with requirements;
• if one supplier sent 2 applications;
• not in the application price offer or the price is zero;
• the price in the application exceeds the NMTsK;
• the supplier is included in the RNP.

According to the new rules, the presence of a participant in the RNP will be checked by the bidding operator, and not by the customer.

The ETP may reject the participant's application within 1 hour after submission. In this case, the operator must indicate the reason.

Consideration of applications

Within the next day after the deadline for accepting applications, the customer must consider them. As a result, he will either allow the application to participate, or not. There are few reasons for rejection:

• failure to provide the required data by the participant;
• providing incomplete or inaccurate data.

It is prohibited to reject applications for other reasons.

Based on the results of the consideration, a protocol is drawn up, signed and sent to the bidding operator.

Picking a Winner

At the next step, the operator ranks all orders accepted by the customer by price. To sum up the results of the request for quotations in electronic form, the operator has only 1 hour from the moment when the protocol is received from the customer. During this time, it is necessary to form a protocol and place it on the ETP and in the EIS.

The winner is the participant whose proposal contained lowest price. It is with him that the customer will conclude a contract.

The participant has the right to choose how to submit quotes. By law, this can be done both in paper form and in the form of an electronic document signed with an EDS. The main condition is the confidentiality of information.

Although the law allows filing remotely, this option cannot actually be used. The necessary functionality has not yet been implemented in the EIS. According to clause 2 of Government Decree No. 36 of January 23, 2015, the Cabinet of Ministers instructed the Federal Treasury to ensure the possibility of sending a package of documents for participation in determining a supplier through the UIS no later than January 1, 2017. Then this deadline was postponed to 01/01/2018.

In addition to the resolution, let's pay attention to bill No. 623906-6, which proposes to remove from Art. 77, Law No. 44-FZ wording that relates to the filing of applications in digital form. It is planned to add a completely new paragraph, which will regulate the conduct of such a procedure in digital form for transactions in the amount of not more than 500,000 rubles. At the same time, the terms and place of publication of the notice and the draft contract, making changes to them will remain the same.

It is planned to submit proposals for such a procedure through the ETP only by accredited suppliers. And the application will consist of one part and a proposal of a new price, signed by EDS.

How to apply by email

There is an acute question about the possibility of sending a request to the customer by e-mail, which is indicated in the notice. Arbitrage practice on this issue is ambiguous.

For example, on March 28, 2016, the Supreme Court in case No. 304-KG16-1289 determined that the reference by the customer in the notice of the request for quotations to email address without the wording that proposals are submitted by participants through the EIS, should be qualified as allowing the submission of an application for participation in the request for quotations to the customer's e-mail.

A comprehensive analysis of the norms of 44-FZ leads us to completely opposite conclusions. It is quite obvious that an electronic document and an email are two different documents. At the same time, the e-mail, which is indicated in the documentation, is purely for reference and does not legally give the right to send applications to it. The letter, which is sent to e-mail, does not provide confidentiality, and also does not guarantee that the customer will receive it.

These conclusions are confirmed by the practice of the antimonopoly service, which indicates the inadmissibility of including provisions on e-filing in the request for quotations. At the same time, suppliers' complaints about the limitation of the method of submitting paper applications are also recognized as unfounded.

To summarize the above, sending an offer by e-mail, you risk getting rejected. After that, if you decide to prove that you are right, based on the definition Supreme Court, you expect serious costs and long litigation. It is much more expedient to collect a standard package of documents and send it to the customer in live form on purpose or through a courier.

Standard set for request for quotation

Announcing such a procedure, the customer places a notice in the EIS, which includes a form to be filled out by the supplier, as well as a list of other mandatory requirements:

1. Name and details of the participant.
2. Agreeing to comply with the conditions specified in the notice.
3. Names and characteristics of the supplied goods (if any).
4. Contract price.
5. Documentary confirmation of the participant's right to receive benefits (Article 28, 44-FZ).
6. TIN of the founders of the supplier or individual.

For the procurement procedure, the customer also publishes a notice in the EIS, on the basis of which the participants prepare their proposals. Further, the purchase is carried out in the usual manner.

Request for quotations can be made by customers under 44-FZ and 223-FZ. When it is possible to conduct a request for quotations, in what form it can be carried out, what documentation to publish in the EIS, read the article.

Types of requests for quotations

First, let's define a quote request. This is a procedure for selecting a supplier, in which the main criterion for evaluating applications is the price. The winner is the participant whose application indicates the lowest price at which he is ready to fulfill the terms of the contract.

According to 44-FZ, requests for quotations can be made only in established cases. starting price of the contract should be less than 500 million rubles, the share of purchases carried out by the request for quotations should not exceed 10 percent of the annual volume. In a year, a request for quotations can make purchases, the total cost of which does not exceed 100 million rubles.

Do not confuse this method with another type of supplier definition - a request for proposals. In this case, the customer evaluates mainly not the price offered by the participant, but other conditions of the contract - delivery time, type of warranty service, etc.

Requests for quotations can be open or closed. In addition, some 223 customers can conduct them online - that is, on an electronic platform.

Open request for quotations

Let's consider the request for quotation scheme. Initially, the customer determines the composition of the commission, which will evaluate applications and conduct bidding. Further, a notice of a request for quotations is placed in the EIS.

Next is the submission of applications. They must be submitted in writing - personally in a sealed envelope. The application can also be submitted in the form of an electronic document. At the appointed time of the procedure, the members of the commission open the envelopes with applications and evaluate the proposals of the participants. The winner is the one who has fulfilled all the conditions specified in the notice and offered the lowest price in his application. The term for signing a contract with the winner of the request for quotations is 7-20 days after the protocol is posted in the EIS.

Conducting a request for quotations in electronic form

Electronic request for quotations: infographic

44-FZ does not provide for a procedure for conducting a request for quotations in electronic format. However, this is possible according to 223-FZ. According to this law, customers independently establish the methods of procurement in their position. Almost any procedure for selecting a supplier can be carried out in electronic form: auction, tender, requests for proposals and quotations.

In some cases, determined by the Government No. 616, customers are required to conduct purchases in electronic format. In particular, these are:

• stationery;
• paper products;
• factory machines;
• transport - cars, buses, etc.;
• office furniture;
• water.

When requests are made electronically, the procedure is almost the same as traditional requests for quotations. The main difference is that applications are submitted on the electronic trading platform, determined by the customer. That is, when preparing for the request, participants will need to obtain an EDS and be accredited on an electronic platform (on commercial platforms, you need to pay for participation in the auction).

Documentation for the request for quotations in electronic form

• notice;
• draft agreement.

• customer data and contacts, responsible executive;
• terms of the contract, including a description of the object of procurement, the price of the contract, the timing of deliveries or work;
• purchase code;
• restrictions on participants (for example, only SMEs can apply);
• method of choosing a supplier;
• the amount of security for the application and execution of the contract;
• place and time of consideration of applications;
• application requirements;
• Application form;
• application procedure;
• application selection criteria;
• a list of benefits that the customer is ready to provide.

If the customer works according to 44-FZ, then the terms for placing documents in open access in the EIS will be:

• seven days before the deadline for submission of applications, if the contract price is more than 250 thousand rubles;
• four days before the deadline for submission of applications, if the contract price is less than 250 thousand rubles.

If the customer works according to 223-FZ, then he sets the deadlines in his procurement regulations.

How to apply for a request for quotation electronically

When requesting quotations, bidders must include the following information in their bids:

• consent to comply with the terms of the contract;
• product characteristics;
• contract price;
• documents confirming the conformity of the goods with the declared characteristics and quality requirements;
• documents that give the participant the right to benefits - for example, a declaration of belonging to SMEs.

According to 223-FZ, customers may require other papers from participants. A list of them can be found in the purchasing documentation.

What to do if you lost your request for quotation

When a participant submits an application, the customer registers it in a special journal. And suddenly it turns out that one of the applications for participation has disappeared.
We will tell you what to do in case of loss further and what responsibility is provided for such a violation. And also we will help to figure out who exactly - the customer or the participant is to blame for this.

See article for answer.

When they may not accept an application for a request for quotations in electronic form

According to 44-FZ, applications may be rejected if:

• the participant has submitted two or more applications;
• the application does not meet the requirements of the customer;
• the price offered to participants is higher than the maximum price of the contract.

According to 223-FZ, the list of grounds can be much wider. For example, applications may not be accepted if:

• previously, the customer has already entered into contracts with this participant, and they were terminated unilaterally or by court order;
• information about the participant is in the register of unscrupulous suppliers.

A request for quotation is a way to identify a supplier. The winner of this procedure is chosen by the participant who offered the lowest price of the agreement or contract in his application. Requests under 44-FZ are carried out only in the so-called "paper" form, however, according to 223-FZ, it is permissible to carry out in electronic format.

If the customer has chosen the form of bidding online, the procedure remains almost unchanged compared to the traditional one. The procedure for submitting applications, their evaluation, selection of the winner remains the same.

The most up-to-date news and explanations of experts on sensitive topics in the field of public procurement in the journal "Goszakupki.ru"

1. Any procurement participant, including a participant who has not been sent a request for quotations, has the right to submit only one application for participation in the request for quotations. If the customer has made changes to the notice of the request for quotations, the procurement participant has the right to change or withdraw his application for participation in the request for quotations before the deadline for submitting applications for participation in the request for quotations.

2. An application for participation in the request for quotations is submitted to the customer in writing in a sealed envelope, which does not allow viewing the contents of such an application until the date and time of opening the envelopes with applications for participation in the request for quotations specified in the notice of the request for quotations.

3. An application for participation in the request for quotations, submitted within the time period specified in the notice of the request for quotations, is registered by the customer. At the same time, refusal to accept and register an envelope with such an application, which does not contain information about the person who submitted it, and the requirement to provide this information are not allowed. At the request of a participant in the request for quotations that submitted an application for participation in the request for quotations, the customer issues a receipt for the receipt of the application for participation in the request for quotations, indicating the date and time of its receipt.

4. The customer ensures the safety of envelopes with bids and ensures that the content of bids for participation in the request for quotations is considered only after opening the envelopes with such bids in accordance with this Federal Law. Persons storing envelopes with such bids are not entitled to allow damage to these envelopes until they are opened in accordance with this Federal Law. For violation of the requirements of this article, the perpetrators shall be liable under the legislation of the Russian Federation.

(see text in previous edition)

5. Applications for participation in the request for quotations submitted after the deadline for submission of such applications specified in the notice of the request for quotations are not considered and are returned to the persons who submitted such applications on the day they are received. If the envelope with the application for participation in the request for quotations does not contain information about postal address of the person who submitted such an application, this envelope is opened and if such an application contains information about the postal address this person the customer returns such an application, and in the absence of the specified information, this envelope and its contents are subject to storage as part of the procurement documentation. When conducting a request for quotations in accordance with