Job description of a procurement specialist 223 fz. Purchasing Specialist Job Description. Professional standard "Specialist in the field of procurement"
If a trading company wants to ensure success for itself, then it simply needs a specialist who can correctly build a procurement strategy, find the best supplier of products and negotiate with a partner on favorable conditions For the company. Such a person is a procurement specialist. Today, such a logistics profession is very popular and relevant. Such a person should be able to navigate the market, be able to maintain a balance.
What is a Purchasing Specialist?
Procurement Specialist 223 FZ is a highly specialized specialist. The duties of such an employee include drawing up plans (both long-term and short-term) for purchases, checking the quality of the product purchased by the company, tracking price changes and product promotion on the market, creating and implementing procurement programs, managing the purchasing department, controlling supplies, checking the needs of the enterprise in one product or another. At the same time, the specialist trade purchases must maintain the relevant documentation and draw it up for the accounting department and database. Among the requirements that are usually presented to a specialist in this field is knowledge of a foreign language, as well as the ability to work with a computer with knowledge of Excel, Access, 1C.
And also a very important component is the availability of knowledge and the ability to navigate in the field of goods purchased by the company. Trade Purchasing Specialist must be mobile, sociable, able to compromise, diplomatic, attentive. It is such a person who negotiates with cooperating companies and should be able to conclude an agreement on terms that will be most beneficial for the company. At the same time, it is very important to have an analytical mindset, systematic thinking, responsibility, decency and at the same time cunning (because a trade procurement specialist should be able to find a workaround if necessary).
At the same time, such a specialist must have knowledge of the recently released Law 223 FZ. This law (223 FZ) - on the procurement of goods, on the work and services of individual legal entities. It entered into force not so long ago, in 2011. That is, without knowledge of the law 223 FZ, no one will even call a specialist a specialist, and today, when hiring (or in advertisements for the provision of logistics services), knowledge of the law 223 FZ is very often indicated. Procurement Specialist is a representative of logistics, and today logistics is a growing industry, it is simply necessary for companies that want to develop successfully. The demand for high-level specialists is growing more and more every year.
1. Job description purchasing specialist is
Purchasing Specialists are very popular in our time, they are perfect for companies that are engaged in the acquisition of goods or services based on the requirements of 223 FZ. The procurement specialist is responsible for the process of carrying out procedures and monitors compliance with all legal rules. There is a job description for this position. Therefore, when carrying out work, customers must delve into all the requirements for filling out the document and for general rules its design.
Job description is a document that specifies all the requirements for the employee, it prescribes all his duties and powers that the employee will have to perform in the process of work.
The main function of the job description is to determine the boundaries of responsibility that the procurement specialist will bear in the course of work.
With the help of the job description and non-compliance with any of its requirements, in this case, the employer has the right to apply disciplinary action to the worker.
A job description is also required to understand the employee of all his duties that he must perform and for a more accurate understanding of his rights.
A correctly drafted job description must comply with all the requirements of 223 FZ, on the basis of the Tax Code and the Labor Code of Russia.
- Purchasing Specialist Requirements
These specialists do not need to undergo regular advanced training, this was canceled at the legislative level.
Basically, the position of a procurement specialist will be appointed by one who has practical experience in this field of activity.
AT without fail these specialists must be well versed in the requirements of the law, the specialist must have analytical skills, know the procedure for working in the EIS and with the ETP, and also be able to quickly make decisions in difficult situations.
- Design rules
Based on the requirements of the regulations and in the conduct of business reputation job description is being drawn up. The details of the organization and the head are prescribed in the very header of the job description.
After the document is fully drawn up, then in this case it must be signed by the head and after being familiarized with it, it is signed by the employee. The employer has to make amendments and changes to the job description, but only on condition that this is written in the initial version of the documents.
When making any changes, the employee will have to familiarize themselves with them. As soon as he is familiar with them, then after that the employee puts a signature on the document.
- The content of the job description
The law does not provide rules for the specific formation of job descriptions. The employer can personally choose the form in which the job description will be drawn up.
It is generally accepted that this document includes the following components:
General provisions. This section contains data on the specifics of the work, the procedure for appointing an employee to the position is prescribed. The possibility of replacing an employee for the period of his stay on vacation or on sick leave is prescribed.
employee functions. This section details all the duties that are assigned to the specialist. The employee will have to be responsible for purchasing the goods and services that the organization will need. There is a fulfillment of all the conditions of the legislation, and there is a control over the reporting.
Job Responsibilities. The specialist is obliged to answer and control the procedure for conducting all procurement procedures, he is responsible for maintaining and storing documents, organizes the work of the ETP, and much more.
Employee rights. The procurement specialist has the right to know about the decisions of the head of the organization and receive all the necessary information, the employee also has the right to receive all relevant information, he can make suggestions and interact with existing structural divisions of the organization.
A responsibility. The employee will be liable for failure to fulfill their obligations.
Evaluation of labor efficiency. This section provides all the indicators by which the effectiveness of the performance of the employee's duties will be assessed.
The specialist familiarizes himself with the job description before the signing of the employment contract. In some cases, the job description is drawn up as component labor contract.
APPROVE
CEO
PJSC "Company"
____________ P.P. smartest
"___"___________ G.
Job description
purchasing economist
1. General Provisions
1.1 This job description establishes the job duties, rights, service relationships and responsibilities of the procurement economist of JSC "Company" (hereinafter referred to as the organization).
1.2. in procurement belongs to the category of specialists, is hired and dismissed by order CEO.
1.3. A person who has a higher professional (economic) education, without presenting requirements for work experience, or who has a secondary professional (economic) education and work experience as an economist for at least 3 years, is appointed to the position of a procurement economist.
1.4. The procurement economist reports directly to the head of the material and technical department and carries out his activities in accordance with the Charter of the organization, internal labor regulations and other local acts.
1.5. In his work, the procurement economist is guided by:
normative documents on the work performed;
methodological materials related to relevant issues;
the charter of the organization;
labor regulations;
orders and instructions of the general director of the organization;
this job description.
1.6. The Purchasing Economist should know:
legislative and regulatory legal acts, teaching materials on planning, accounting and analysis of the activities of the institution; organization of planned work;
procedure for developing prospective and annual plans economic and financial and production activities organizations;
the procedure and terms for reporting;
labor legislation;
rules and norms of labor protection;
rules for drawing up contracts;
organization of document circulation in the organization;
2 Functions
The purchasing manager is responsible for the following:
2.1. Doing work on implementation economic activity organizations.
2.2. Performance of work on the organization's procurement of goods, works, services in accordance with the Federal Law "On the Procurement of Goods, Works, Services certain types legal entities” No. 223-FZ dated July 18, 2018.
2.3. Reporting preparation.
3 JOB RESPONSIBILITIES
To perform the functions assigned to him, the procurement economist must:
3.1 Review incoming contracts for compliance with the organization's procurement regulations.
3.2 Monitor the regulations governing the procurement of goods, works, services, which are subject to federal law"On the procurement of goods, works, services by certain types of legal entities" No. 223-FZ of 07/18/2018.
3.3 Prepare draft amendments to the Procurement Regulations in accordance with the procurement requirements established by the Civil Code of the Russian Federation, federal laws and other regulatory legal acts of the Russian Federation and post amendments to the Procurement Regulations on the official website www.zakupki.gov.ru in a timely manner no later than within 15 days from the date of approval of such changes.
3.4 Participate in the preparation and formation of a procurement plan for the year and post the procurement plan on the official website.
3.5 Make changes to the organization's procurement plan and post information about these changes on the official website www.zakupki.gov.ru in a timely manner.
3.6 Participate in meetings of the procurement committee.
3.7 Prepare: purchase notices; procurement documentation for posting on the official website and electronic trading platform; protocols drawn up during the procurement.
3.8 Post procurement information in a timely manner (including a procurement notice, procurement documentation, a draft contract, changes made to such a notice and such documentation, clarifications of such documentation, protocols drawn up during the procurement) on the official website in accordance with Part 1 of Art. 5 st. 4, article 5 of the Federal Law “On the Procurement of Goods, Works, Services by Certain Types of Legal Entities” No. 223-FZ of July 18, 2018.
3.9 To carry out, if necessary, the purchase of goods, works and services on specialized electronic platforms.
3.10 Purchasing in electronic form in accordance with the List of goods, works, services established by the Government of the Russian Federation (Resolution No. 616 dated June 21, 2018).
3.11 Check information about procurement participants in the register unscrupulous suppliers on the official site.
3.12 Enter information about the procurement participant who evaded the conclusion of the contract, about the supplier (executor, contractor) with whom the contract was terminated due to a material breach of the contract by him, in the register of unscrupulous suppliers.
3.13 Timely prepare and post on the official website no later than the 10th day of the month in accordance with Article 19 of the Federal Law “On the Procurement of Goods, Works and Services by Certain Types of Legal Entities” No. 223-FZ of July 18, 2018: information on the number and the total cost of contracts concluded by the customer as a result of the purchase of goods, works, services; information on the number and total cost of contracts concluded by the customer as a result of the purchase from a single supplier (executor, contractor); information on the number and total cost of contracts concluded by the customer as a result of the procurement, information about which constitutes a state secret or in respect of which decisions of the Government of the Russian Federation were made in accordance with part 16 of Art. 4 of the Federal Law "On the procurement of goods, works, services by certain types of legal entities" No. 223-FZ of July 18, 2018
3.14 Timely provide information on the purchase for posting on the official website of the organization in case of technical and other problems that block access to the official website for more than one working day.
3.15 Timely draw up and submit to the Territorial body of the Federal State Statistics Service a statistical report "Information on procurement activities" in the form No. 1-purchase (semi-annual) no later than the 25th day after the reporting period.
4 RIGHTS
The Procurement Economist has the right to:
4.1. Get acquainted with the draft decisions of the organization's management regarding its activities.
4.2. Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management.
4.3. Receive from leaders structural divisions, specialists information and documents necessary to fulfill their official duties.
4.4. Involve specialists from all structural divisions of the organization to solve the duties assigned to him.
4.5. Require the management of the organization to assist in the performance of their duties and rights.
5 RESPONSIBILITY
The Purchasing Specialist is responsible for:
5.1. For non-performance (improper performance) of their official duties provided for by this job description, within the limits determined by the current labor law Russian Federation.
5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
5.3. For causing material damage— within the limits determined by the current labor, criminal and civil legislation of the Russian Federation.
Head of the logistics department I.I. Ivanov
AGREED
Legal Counsel S.S. Sidorov
Personnel Department P.P. Petrov
With job description
Acquainted with ___________________
The procurement specialist is entrusted with the control and management of tender procedures. In the article we will talk about the duties, as well as what the job description of a procurement specialist under 44-FZ is like.
Obligations of a procurement specialist 44-FZ according to the professional standard
The professional standard of a procurement specialist was approved by order of the Ministry of Labor of Russia dated September 10, 2015 No. 625n. Different indicators are set for different categories of employees. They include both theoretical knowledge and practical experience.
What requirements a specialist must meet depends on the amount of duties assigned to him. For example, if he is engaged in the preliminary collection of information about the needs of the customer, the prices of goods, works, services, he must be able to use computers, means of communication and communications, work with databases, prepare documents, summarize the information received. The following knowledge is required:
- legal acts in the field of procurement;
- fundamentals of civil, budgetary, land, labor and administrative legislation;
- fundamentals of antimonopoly legislation;
- basics of accounting;
- pricing principles;
- calculation methods for NMTsK;
- basics of informatics;
- ethics of business communication;
- labor protection requirements.
If among the duties there is the direct conduct of procurement procedures, the list of knowledge and skills will be different. The specialist must be able to choose a method for determining a supplier, control the development of a draft contract, work in the EIS, and draw up reports. In addition to the above, knowledge is required in the field of compiling procurement documentation, the basics of statistics, the specifics of the formation of requirements for GWS, the regulations for the operation of trading floors.
The minimum work experience in the field of procurement for a contract manager is three years. If the procurement specialist is responsible for monitoring compliance with the terms of the contract, four years of experience will be required.
Job Responsibilities of a Public Procurement Specialist
In Art. 38 of Law 44-FZ lists the following duties:
- develop a procurement plan, prepare changes to be included in the procurement plan, place the plan in the EIS;
- develop and publish a schedule;
- prepare and place notices, procurement documentation and draft contracts in the EIS, prepare and send invitations to participate in the selection of suppliers by closed methods;
- directly carry out purchases, including contracts;
- participate in the consideration of cases on appealing the results of determining suppliers;
- organize consultations with suppliers, if necessary.
The customer specifies the responsibilities of a procurement specialist in the regulation. This document is compiled on the basis of a standard regulation approved by Order of the Ministry of Economic Development of the Russian Federation of October 29, 2013 No. 631.
Sample
There is no approved sample job description for a procurement specialist under 44-FZ. The document is drawn up in free form according to the rules of the internal document management of the enterprise, on letterhead. It prescribes the requirements for a procurement specialist, his duties, rights, responsibilities.
What sections does the job description of a procurement specialist contain:
- general provisions - the procedure for appointment and dismissal, general information about the position, requirements for the employee based on the professional standard;
- job responsibilities of a procurement specialist 44-FZ;
- employee rights;
- a responsibility;
- final provisions - references to professional standards, which are taken as the basis of the document.
Hello dear readers. In the previous article, we examined in detail the specialty "". In this article, we will consider such a specialty as "purchasing specialist". Despite the similarity of the names of the specialties “tender manager” and “purchase manager”, this is the other side of the coin of this activity, namely the activity of purchasing goods, works, services through tenders, but already from the side of the customer.
Purchasing Specialist Responsibilities.
The procurement specialist carries out activities to place an order for the supply of goods (performance of work, provision of services) to meet state needs in the cases and in the manner established by the legislation of the Russian Federation.
The duties of a procurement specialist also include the organization of work on the preparation of auction, tender documentation, notices of a request for quotations, claim work, representation of the interests of the organization at meetings in the OFAS, placement of a state order on the all-Russian official website, legal analysis of bank guarantees, work on electronic trading platforms, development terms of reference, participation in the formation of the procurement plan and schedule, placement of reports on the execution of contracts, maintaining a register of contracts.
Purchasing Specialist Requirements.
After analyzing the posted vacancies "purchasing specialist", we can identify the main requirements that the employer imposes on candidates:
- Higher education (technical, economic, financial, legal)
- Knowledge of 223-FZ and 44-FZ
- Advanced training for additional professional
- program in the field of procurement (at least 120 academic hours)
- and/or professional retraining in the field of procurement
- Experience in developing procurement documentation
- Ability to work with EAIST subsystems, with environmental protection (zakupki.gov.ru) and electronic trading platforms
- Computer knowledge at the level of a confident user
These are the basic requirements for a procurement specialist, which can be identified from the posted vacancies in this specialty.
professional standard procurement specialist.
On September 10, 2015, by Order of the Ministry of Labor of Russia No. 625n "On approval of the professional standard "Specialist in the field of procurement", a new professional standard was put into effect.
From July 1, 2016, employers will be required to apply professional standards in terms of employee qualification requirements and will be required to follow the standard when:
- formation personnel policy;
- organization of training and certification of employees;
- imprisonment employment contracts;
- the development of job descriptions and the establishment of wage systems.
The standard defines not only functions, but also the requirement for education, work experience of the position of a procurement specialist, and also highlights several generalized labor functions:
3.1 Organization of work in the field of procurement of the Supplier
(contractor, performer)
3.1.1 Ensuring the procurement procedure
3.1.2 Finding and tracking purchases in accordance with
line of business
3.1.3 Participation in the supplier's purchasing cycle
(contractor, performer)
3.1.4 Administration electronic signatures and work
3.1.5 Delivery of goods (fulfillment
work, service)
3.1.5 Expert advice
3.2 Organization of procurement management processes
for own needs
3.2.1 Procurement planning
3.2.2 Search, selection and evaluation of suppliers
3.2.3 Analysis and monitoring of the procurement market
3.2.4 Purchasing cycle administration
(Buyer)
3.2.5 Analysis of the proposals of the supplier (contractor,
performer)
3.2.6 Administration of electronic signatures and operation
on electronic trading platforms
3.2.7 Conclusion and execution of the contract
3.2.8 Acceptance and quality control of procurement
3.2.9 Quality audit of procurement activities
3.3 General guidance on procurement management
Purchasing Specialist salary.
The average salary of a procurement specialist in Moscow is 47,000 rubles, in St. Petersburg 41,000 rubles, if we analyze salaries in Russia as a whole, then the average salary for this position will be 34,000 rubles. The information provided is current at the time of writing.
Procurement Specialist Courses.
At the moment, there are many courses and seminars for public procurement specialists on the market. The first common disadvantage of such courses is the high price, and the second significant disadvantage that should be noted is full-time study with a break from work.
The most modern and effective method learning at the moment is online learning with support and feedback teachers. At the same time, there is no need to attend the training in person and spend time on the road, it is enough to have a computer and Internet access.
If you want to improve your skills in procurement or acquire knowledge and skills and, as a result, work as a “purchasing specialist”, then I recommend that you undergo training
