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Examples of a business style of speech from fiction. Business text. business speech style

Formal business style in life is much more common than you might think. You see it in instructions, in any documents of organizations (whether state or commercial), in legislative acts, in methodological developments and so on.

The main function of this style is informing - the message is extremely accurate and concise information. Therefore, the information saturation of texts written in official business style is very high, although it is difficult to perceive.

Read about all styles of speech (text).

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Characteristics of the official business style

Among the main style features are the following:

informative orientation - in order to remain in the exclusively administrative and legal sphere of activity;
accuracy and standardity of formulations - sometimes to the detriment of ease of perception;
rigid logical structure and sentences, and the text itself as a whole;
lack of emotionality and evaluativeness - in texts written in an official business style, there are either facts or well-founded hypotheses, and a subjective approach to the things stated is completely excluded.

At the language levels style features appear as follows:

in vocabulary - as a rule, the texts use mainly words and terms of the official business sphere;
in morphology - clericalism and language clichés (set expressions) are actively exploited; complex prepositions;
in syntax - the texts of the named style are composed mainly of significant length, voluminous sentences, as a rule, complex and complicated in various ways.

Formal business style: analysis of examples

Let's analyze examples of our style so that its features become clearer.

An excerpt from the document:

According to the Civil Code Russian Federation, a society with limited liability(hereinafter - LLC) is recognized as approved by one or more persons commercial organization, authorized capital which is divided into shares defined founding documents. Unlike joint-stock company, the right to a share is confirmed not by a security, a share, but only by a certificate, which, in accordance with the charter of an LLC, can be issued to its participants and founders.

1 . In vocabulary of the above passage, the following layers can be distinguished:

words that are commonly used: participants, documents, society, persons, limited;
terms: shares, limited liability company, code, founder, authorized capital, share, commercial organization;
speech cliches: according to the code, in contrast to, in accordance with.

2. Let's analyze the morphology specified passage from the document. The following points should be highlighted here:

verbal nouns prevail: organization, founders, participants;
often there are nouns with the general meaning of persons: persons, participants;
stringing nouns in the instrumental and genitive case: Unlike a joint-stock company, the right to a share is not confirmed by a security, a share, but only by a certificate, which, in accordance with the charter of an LLC, can be issued to its founders;
the predominance of participles and gerunds over verbs.

3. Syntax. There are also interesting points here:

sentences, as a rule, are voluminous (in this case, we have two such sentences, and they completely make up the above passage);
direct word order is used in the sentences: a limited liability company is recognized ..., the authorized capital ... is divided;
according to the purpose of the statement in the above passage, all sentences are narrative;
a complex sentence is additionally complicated, firstly, by the involved turnovers (defined by the constituent documents), and secondly, by homogeneous members (According to the Civil Code of the Russian Federation, a limited liability company (hereinafter - LLC) is recognized as a commercial organization approved by one or more persons, statutory whose capital is divided into shares).

An excerpt from the document:

During the war in 45 out of 77 houses survived in Borovoye. Collective farmers had 4 cows, 3 heifers, 13 sheep, 3 pigs. Most of the gardens on household plots, as well as an orchard with a total area of 2.7 hectares, belonging to the Krasnaya Zarya collective farm, were cut down. The damage caused by the Nazi invaders to the property of the collective farm and collective farmers is estimated at approximately 230,700 rubles.
By the time our military units arrived, there were 64 out of 370 residents in the village.
There were cases of forcible removal of residents to work for the occupiers ... At present, it has been completely restored in the village. Borovoye farm of the collective farm "Krasnaya Zarya".

1. In vocabulary note the following layers:

words of common use: survived, residents, gardens.
terms and established expressions: damage, removal, total area, Nazi invaders.
frequent speech clichés: they remained in stock, the damage caused is calculated, they took place, most of the gardens.
despite the rare inversion (there were cases of forced removal), the order of words, most often, is direct: most of the gardens ... turned out to be cut down, the damage ... is calculated, the inhabitants ... were numbered;
a large number of numerals expressing statistical data: there were 4 cows, 3 heifers, 13 sheep, 3 pigs.

2. Parsing the morphology the quoted passage. As you can see, in this example, the same as in the first:

verbal nouns and nouns with an abstract meaning prevail: removal, work, occupiers, arrival, time, damage;
nouns that have the general meaning of persons: residents, occupiers, collective farmers;
there is a stringing of nouns in the instrumental and genitive case: the damage caused by the Nazi invaders to the property of the collective farm and collective farmers.

3. In syntax the following points should be noted:

sentences are cumbersome, as a rule, dryly informative;
word order is used direct: caused by the Nazi invaders of the property of the collective farm and collective farmers;
according to the purpose of the statement, which is usually narrative, and according to intonation, non-exclamatory.

In conclusion, it should be noted that the official business style is one of the most insidious. His formulations are so perfect that they are firmly embedded in the memory, and therefore clericalism and linguistic clichés actively penetrate into books, making them look like a bad translation from a foreign language.

Remember: the facelessness and detachment of business style vocabulary for good literature is a great evil. what words and expressions you choose for your stories and novels. And if clericalism has penetrated into them, drive them out mercilessly!

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Hello! The same information can be presented in different ways. For example, the style of ordinary letters and messages to friends can be very different from business documents.

What are they and how do they differ? Writing styles can be divided into 5 main categories. Let's take a closer look at them today good examples. For ease of navigation through the article prepared for you summary.

The 5 listed options can be used in ordinary communication and written presentation of information. Now I thought about it and realized that I often use them not consciously, just out of habit.

In principle, from the names listed above, you can guess the main distinguishing features. However, names alone are not always enough to understand how to determine the style of text and speech. Therefore, we will analyze each of them in more detail and see quite specific examples.

Conversational style

I put it first on the list for a reason. It is the most common type of speech for informal communication.

Characteristic differences in conversational style:

emotionality;
use of slang;
relatively frequent use in friendly dialogues.

You can often meet him in correspondence on forums and in in social networks, conventional telephone conversations.

Hello! I have some cool news for you! Imagine today went to the lake, which was discussed yesterday. Sucks! He left an hour later, drove to the next one. There's a lot of brilliance there! The water is clean, warm, there are not so many people. By the way, do you want to go fishing there somehow?

Formal business style

He is quite strict. Often found in everyday life. It can be observed in writing various documentation, communicating in business circles on work issues and in other situations.

Characteristic differences of the official business style:

unambiguity of thought;
dry presentation;
logic;
lack of slang and explicit expression of emotions.

Its main purpose is to clearly communicate specific information to people. Often used for writing texts and in business communication.

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Journalistic style

During its writing or pronunciation, it occurs common feature with a colloquial style of speech in the preparation of texts - emotionality. Despite the sometimes apparent similarity between them, there are serious differences.

Distinctive features of the journalistic style:

understandable to a large number listeners, readers, and not just specialists in narrow fields of knowledge;
may contain figurative expressions, emotional shades;
one of the main goals is the transfer of understandable information, the formation of a certain attitude towards the object or situation under consideration.

This type of speech and writing is great for the media.

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Diverse. In every life situation there are certain norms of communication. In the official sphere, too, there are specific norms that sometimes run counter to the general language. This is a feature of the official business style. It is dry and insipid, all turns in it are unambiguous and constant.

Formal business style: definition

The official business style is the style of business and legislative acts, which has been formed over the years. His characteristic feature constancy in the use of the same words and lexical phrases is considered.

Which every person periodically meets in his life, should be understandable and unambiguous. In addition, all his genres are written according to the same patterns. Sometimes to get new document, just rewrite 2-3 words.

Stylistic features

Like any other, it has its own characteristics. The official business style in business texts is characterized by accuracy and unambiguity of presentation, obligatory-prescriptive nature, complete impersonality, absence of any emotional manifestations, standardization and stereotyping.

Any document should be interpreted in only one way. Therefore, all the data presented in it are unambiguous, because otherwise it means confusion and lawlessness in any business.

Because it is a business style, it is used to regulate official sphere human life and society. Everything that is stated in it must be unquestioningly executed.

There can be no personal characteristics or subjective interpretations in the documents. Therefore, the official business style of the Russian literary language allows the presentation of personal information only in minor documents such as a statement or explanatory to argue the need for a particular action.

The unambiguous presentation also interprets a high degree of stereotype. It is present at all levels of style: from a set of lexemes to overall structure the entire document.

Style vocabulary

Like any other, official business style in business texts, it uses a standard set of lexemes and phrases. First of all, these are words from the industry of official communication: prescribe, permit, notify, plaintiff, chapter, law and the like. In other styles, they are used much less frequently.

The second characteristic feature is the use of constant expressions and clichés of speech. This makes any text predictable, but at the same time completely unambiguous: on the basis of, considering, according to.

It is noteworthy that, despite the high level of impersonality, the use of first-person pronouns and verbs is allowed in the official business style. By comparison, in scientific style this is completely unacceptable.

And the last feature is the presence of dry, slightly outdated clerical vocabulary, which in other styles sounds inappropriate and somewhat comical: takes place, is in a state of intoxication, a liquid that looks like cognac.

Syntactic constructions

By the constancy of syntactic constructions, each person can easily determine the official business style. Examples of it are well known to everyone in the school. And certainly more than once in my life I had to write a statement or protocol.

At the syntactic level, first of all, the presence of small constructions, simple sentences, the minimum number of complications, such as homogeneous members of a sentence or plug-in constructions, is noted. This is dictated by the need for simplicity and unambiguity in understanding the information contained in the document.

At the text level, there is a high level of standardization of its structure. For example, each application begins with a header in the upper right corner, which indicates who is addressing whom. Next comes the text of the application itself, which ends with the date and signature of the applicant. The upper left corner of the document is left to overlay the resolution on this application. The same standardization is typical for all other genres.

Application industries

Quite a wide distribution is found by any person all the time. Therefore, this style is divided into several sub-styles, depending on the industry.

Legislative documents are used to form regulatory framework society. It prescribes the rules by which every person who falls under the influence of this particular document must live. Also, the legislation establishes penalties for non-compliance with the requirements.

The jurisdictional branch ascertains the violation and assigns punishment for it. Here are also the review of the case in connection with certain evidence or circumstances.

The administrative formal business style is very common. Examples of such documents are even studied in school curriculum. This includes documents governing the activities individual organizations and their interactions with individuals.

And the last branch is diplomatic. Relations between states depend on the correctness of documentation in this area. One wrong comma or word can cause a global conflict.

Genres

In practice, the official business style of speech has a wide variety of examples of texts. It would be rather problematic to name absolutely all genres in one article. Therefore, we will focus on the most popular of them, dividing them into groups depending on the industry of use.

Legislative documents include a law, an act, a decision, a decree. They are compiled at the highest levels of government by specially trained people.

In the field of jurisprudence, the genres of official business style in Russian are represented by sentences, court decisions, cassation complaints, search warrants or arrest warrants.

Administrative documents are among the most common. This includes an application, an autobiography, an order, a recommendation, a fax, a telephone message, a receipt, and many others.

In diplomacy, treaties, pacts, agreements, conventions are most often used.

business management

A lot has already been said about how rich in genres the official business style is. Examples of their use are found all the time. This is an active style used everywhere in everyday life. Most often, a simple person encounters him in the business industry. When applying for a job, we write a resume, curriculum vitae and application, submit references from a previous job.

Basically, all these documents have approximately the same structure. They begin with an indication of the author who compiled this text, followed by a presentation of the material, which is certified by a signature and seal, if any.

Generalization

In Russian philology, the official business style of a document, language, speech has an active use. It is highly standardized and has a certain set of words and expressions that are used contrary to some of the laws of the language.

For example, tautologies are not a stylistic error, since they contribute to an unambiguous understanding, which cannot be achieved by using pronouns for a more beautiful literary sound.

Each person in his life must be able to use this style, since it regulates the interaction of the individual with the organization, the state and the entire legal world as a whole.

business text

Official business style in texts. Examples

Each modern man at least once in my life faced with the need to write a text in an official business style. This is due modern requirements to communication between legal entities, individuals and government agencies, or individuals and legal entities. Simply put, when addressing an organization as a representative of another organization or as an individual, you will be forced to write the text in an official business style.

One of the most common types of texts in a business style is a commercial offer.

Send a request for writing a text in a business style to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

In order not to burden you with the rules for writing official business texts, we will immediately consider a couple of examples.

Business text example 1. Postponement.

Director of LLC ". "

Kuznetsov N. S.

Dear Nikolai Sergeevich!

On January 12, we received a commercial offer from you in which you offer our company regular supplies of metal for projects implemented by our company.

Our management has considered your conditions and is ready to conclude an agreement of intent with you and, in the future, a cooperation agreement. The only obstacle to fruitful cooperation may be the impossibility of supplying rolled metal with a deferred payment, which you refuse to provide to us.

Please reconsider the possibility of granting a deferment for large volume lots! Otherwise, we will be forced to look for partners for regular deliveries of rolled metal products among your competitors.

Sincerely,

head of the commercial department Petryakova I.I.

Business text example 2. Complaint

In March of this year, our company entered into an agreement with you for the manufacture and installation of plastic windows for office equipment. The total number of windows was 48 pieces, the contract amount was 593,000 rubles.

Following the contract, the windows had to be installed before September 1st. To date, only a third of the work has been completed, despite full payment from our side.

Given that our company has fully complied with payment obligations, we require as soon as possible to complete the installation of windows in full, as well as to eliminate the shortcomings described in the previously sent claims, before November 1, or return the money for the outstanding work to us. We also intend to demand compensation for the damage caused.

If your company fails to fulfill its obligations under the contract, or in case of refusal to return Money and payment of compensation, we will apply to the court of the Russian Federation, and also draw up a complaint to the Prosecutor of the Russian Federation at the location of your company.

See more examples below after reading the rules for writing text in a business style.

Rules for writing a business text

Now you can get acquainted with the rules. So, from the examples it can be seen that the main rule of a business text is to maintain a business style. What is "business style" in texts? This is, first of all, brevity of presentation, lack of emotions and facts.

In a business text, it is unacceptable to use emotionally colored expressions, colloquial phrases.

The first thing to remember when writing a business text in a formal style is that your task is to state the essence of what you want to write as concisely as possible. Whether it is a complaint about someone's actions (or inaction), a request for assistance, a claim, a demand, or something else.

Formal business style is most often used in business to draw up commercial offers, but also in privacy we often have to express ourselves in a business style, if we are talking about communication with government agencies, or about the emerging conflict situation, for example, when buying a low-quality product.

For texts in a business style, it is customary to use certain words, which is clearly seen in all the examples given.

"following", "taking into account", "please consider", "please assist", etc. The set of these phrases depends on the situation, and of course, you should learn to intuitively feel when to use the phrase "we ask you" and when you "require".

Other examples of texts in a business style

Official business style of the document, language, speech, letter, correspondence, text. Formal vocabulary, features, examples, patterns, patterns

The most important:

Remember the purpose of writing a business text.

The main thing in an official document is its clarity and readability.

Official documents are read by very busy people who are constantly distracted by something. Business texts should be designed to be read in such conditions.

If you do not attach all the necessary arguments to the text from the very beginning, then the letter risks turning into a protracted correspondence.

The main goal of business language is to accurately and clearly convey the meaning of what was said to the interlocutor or reader. Everything else is secondary. Formal text should be clear and easy to read. It is not worth striving for the beauty of a formal text, this is not a work of art. Writing a beautiful business text is not given to everyone, and there is no point in this.

Examples of documents in business style

Don't aim for brevity. Brevity is useful only in addition to being informative and readable. If you need to write a few more lines to understand the exact meaning, be sure to write them. Imagine a person who will read your text. Look at the text through his eyes. Make the text easy to read for this person. Think about what questions the reader may have, what explanations you would need if you were in his place. Apply everything at once necessary materials and provide any necessary explanations.

To the official text, if it has sufficient volume, it makes sense to make appendices. In the main text, state the essence of the issue, in the appendices, provide justifications. This text is much easier to read.

We write official texts in order to get or achieve something from someone. When starting a text, focus on your goal, make the text so that it leads to it in the shortest way. Then the text will turn out good.

When starting to write a formal text, clearly formulate the goal. with which you are writing the document, and write this goal on paper (type it on a computer) so that it (the goal) is in front of your eyes. Always remember the goal. Don't go off topic. In your document, you need to enter only what is needed to achieve the goal for which this document was written. No lyrical digressions, appeals, slogans, jokes and other lexical noise are needed.

In official texts, the display of emotions is inappropriate and harms the quality. For example, it is perfectly acceptable to write: "I was unpleasantly surprised that your manager did not give me a discount as regular customer". Here you say that you reasonably expected a discount and did not receive it. But you should not write like this: "Yesterday I visited your store and asked the manager for a discount. But he didn't give it to me. I was so upset that I didn't sleep all night. It's such a stress for me."

Do not confuse the official writing style with legal, journalistic, literary and others. For them, completely different requirements and canons have been developed. Don't mix styles. For reference, this text is written in a journalistic style. Examples of documents in official business style at the end of the article.

Pronouns

When using pronouns, remember the rule that masculine pronouns ("he", "which".) can be replaced by the masculine noun that was used last in the text. feminine pronouns ("she", "which".) can be replaced by the very last feminine noun, and neuter pronouns ("it", "which".) - the last neuter noun. Plural pronouns must refer to the last objects listed.

For example: Barack Obama and his wife are the perfect couple. They are blacks. He is a successful politician, she is a green technology activist, cultivating an ecological garden that she planted in front of the White House.

And it’s not worth writing like that: Barack Obama, his wife and their dog usually walk together in three. They are the perfect couple (probably with a dog). He is a successful politician, she (probably a dog) is a green technology activist, cultivates an ecological garden.

Third person pronouns in official texts should not be abused, as they make reading difficult in any case (remember the main purpose of the text). It is better to use a noun or an abbreviation once again. Do not be afraid to repeat words if necessary for correct and quick understanding of the text.

The pronoun "you" in some cases is written with a capital letter, and in some - with a small one. It is written with a capital letter when it is an appeal to one person. For example, "could you help me", or "please". Smaller "you" is used when referring to a group of people. For example, "I am addressing you, representatives of different regions of Russia, who have gathered at this congress."

Structure of the official text

Once again, remember the main goal of writing a business text! Now I have deviated from another rule of writing formal letters. The rule is as follows: The text, if possible, should be stated sequentially. The text should not contain references to paragraphs that were much earlier or, even worse, much later. It is not always possible to completely avoid such links, but there should be a minimum number of them. When writing a document, always pay attention to such links and try to reduce their number.

If the text is long, try to break it into logical blocks. It is sometimes helpful to end a logical block with a brief summary of what was said in it. The block may contain explanations and justifications for some thought. These explanations can distract from the thought itself, so it will be useful to formulate it briefly at the end. If the letter is short, refers to one topic, then the summary can be made one, at the end or at the very beginning of the text. The style of writing a text, when you first formulate an idea and then substantiate it, is used in appeals to very busy people so that they can understand from the first lines of the document what it is about, think about it, agree immediately without reading it, or, if they have any questions and doubts, read the rationale.

Official business style: examples and principles for creating business texts

The official business style of creating texts is not only a useful and necessary thing in everyday life, but also profitable if you are engaged in copywriting. Such texts are now especially valuable, and customers pay good money for them. Don't believe? Judge for yourself: a well-written complaint can sway the decision of certain authorities in your favor, allowing you to receive benefits or avoid costs. This is true for everyone, since we live in a bureaucratic society, where business papers have the strongest word. Today we will consider the official business style in practice, we will study the principles of creating business texts and give examples of business style.

Examples of business style are all around us. Let's say you're a blogger and you caught another blogger shamelessly stealing your content. What are you doing? You competently write a well-founded complaint with evidence to the hoster or support service search engine and wait positive result on. Depending on how competently the complaint is drawn up, how accurately the business style is maintained in it, the decision on your issue is largely determined.

So, business style is the environment of official relations. Business style is used in:

jurisprudence

Economy

government circles

Sphere of advertising

International relations

As you can see, the entire bureaucracy uses exclusively business style. That is why the ability to create business texts can serve you not only in practical service, but also bring financial benefits if you write official texts for other people.

Like any other style of writing, formal business style has a number of characteristics that are unique to it. It is them that we will now consider.

1. Formal business style: quality volume

The text of the official business style should be as concise as possible: everything is clear, specific, to the point. There shouldn't be any extra details. This is a mandatory requirement, and there is even a logical explanation for this. Imagine that you work in the Yandex support service. Mountains of letters come to you every day. Of course, it is in your own interest that these letters be as short as possible and describe the essence of the problem as clearly as possible.

Example of official business style No. 1

Wrong: And then the embittered Pupkin will accelerate, and how he will charge the bat on Sidorov’s car in a big way, cursing him, what the hell is on it.

That's right: Pupkin hit Sidorov's car with a bat.

2. Formal business style: emotionality

The formal business style should be devoid of emotions. Even if you write an angry complaint about your sworn enemy, your texts should not have any emotional overtones. Clarity, precision and composure. It doesn't matter who writes the text - a diplomat or a carpenter, a professor or a janitor - in an official business style, individuality should not appear.

Example of official business style No. 2

Wrong: And then this scoundrel, this bastard, this unfinished scoundrel Sidorov wrote something like this on my fence, oh ... He wrote something like that with red paint that you never dreamed of, and then he ran away, can you imagine?!

That's right: Sidorov, using red paint, wrote a number of obscene words on my fence and disappeared.

3. Official business style: vocabulary

The vocabulary of the official business style often contains verbal nouns, complex conjunctions and set phrases:

Based…

In accordance with…

Based…

Due to…

For the reason that…

By virtue of…

It is also worth noting that the business style is characterized by the use of first-person pronouns, which, for example, is unacceptable in a scientific style.

Example of official business style No. 3

Based on the written statement of Pupkin P.P. taking into account his active labor activity, as well as in accordance with p.p. 10.3 and 11.5 of the PupkinsCompany Code of Practice, I order to provide financial support to the project of integrating the Stealth technology into the Spider system of P.P. Pupkin. in the amount of 1000 (one thousand) base units.

4. Formal business style: structure

The structure of a formal business style is often dictated by the types of documents in which this style is used. For example, the statement must be written strictly according to the generally accepted pattern.

The business style is distinguished by a rigid logical structure and may contain long sentences in which a logical and semantic connection is clearly traced. This style is also characterized by enumerations and direct word order.

Example of official business style No. 4

In accordance with Resolution No. 5 of April 28, 2011, the provisions adopted at the 35th Congress of the People's Party of Copywriters, which provide for the use of ready-made templates to fulfill orders individual entrepreneurs, past state registration until August 22, 2009 and with an identity card, a business contract, and the right to use the services of a copywriter for at least a year.

Summary: So let's summarize. The official business style is characterized by:

Rigid logical structure

Zero emotionality

specifics and facts

Appropriate terminology and turnovers

First person pronouns

And the ability to create business style texts will allow you not only to solve your bureaucratic issues more efficiently, but also to help others solve these problems, getting your commercial interest in return.

Business letter writing style

It is customary to write business letters in a business style, which, being official business, differs significantly from other language styles: scientific, artistic, colloquial.

The official business language has a number of specific features and limitations, which include:

A business letter is usually prepared on one issue, in case of contacting the same organization for various issues it is recommended to prepare separate letters for each of them

The nature of a business letter is official by observing subordination in the text of the letter

Neutrality, which is characterized by a strict presentation of the essence of the appeal without the use of colloquial vocabulary and figurative words, the letter should not contain words with diminutive or augmentative suffixes and interjections

Accuracy and clarity of wording, excluding discrepancies or ambiguous interpretations of the content of the letter

The use of language (template) formulas used to motivate a particular action, for example:

We guarantee payment

According to your letter

Please consider the issue

We direct, etc.

The conciseness of the text of the letter, which is achieved by the exclusion from the text of phrases that carry a dual meaning

The use of terms and abbreviations, which is ensured by the use of industry terminology and well-known abbreviations in the text of the letter (CIS, CSTO, sq. m, etc.)

The use of sequential subordination of words in the genitive and instrumental case (according to the staffing table.)

The use of simple and short sentences in the text of the letter with a direct word order in the sentence.

When preparing the text of a business letter, in addition to the above postulates, it is necessary to take into account that by the nature of the appeal in the letter, the language and accuracy of the presentation of the essence of the issue, the addressee will judge not only the signer of the letter, but also the entire organization as a whole.

Common questions and solutions

Official business style: examples. Official business style document, speech

The style of the Russian language is diverse. In every life situation there are certain norms of communication. In the official sphere, too, there are specific norms that sometimes run counter to the general language. This is a feature of the official business style. It is dry and insipid, all turns in it are unambiguous and constant.

Formal business style: definition

The official business style is the style of business and legislative acts, which has been formed over the years. Its characteristic feature is the constancy in the use of the same words and lexical phrases.

The official business style, examples of which every person periodically meets in his life, should be clear and unambiguous. In addition, all his genres are written according to the same patterns. Sometimes, to get a new document, it is enough just to rewrite 2-3 words.

Stylistic features

Any document should be interpreted in only one way. Therefore, all the data presented in it are unambiguous, because otherwise it means confusion and lawlessness in any business.

Since this is a business style, it is used to regulate the official sphere of human life and society. Everything that is stated in it must be unquestioningly executed.

The unambiguous presentation also interprets a high degree of stereotype. It is present at all levels of style: from a set of tokens to the overall structure of the entire document.

Style vocabulary

Like any other, official business style in business texts, it uses a standard set of lexemes and phrases. First of all, these are words from the branch of official communication: I prescribe, allow, notify, plaintiff, head, law, and the like. In other styles, they are used much less frequently.

The second characteristic feature is the use of constant expressions and clichés of speech. This makes any text predictable, but at the same time completely unambiguous: proceeding from, taking into account, in accordance with.

It is noteworthy that, despite the high level of impersonality, the use of first-person pronouns and verbs is allowed in the official business style. By comparison, in a scientific style, this is completely unacceptable.

And the last feature is the presence of dry, slightly outdated clerical vocabulary, which in other styles sounds inappropriate and somewhat comical: it is the place to be, is in a state of intoxication, a liquid that looks like cognac.

Syntactic constructions

Application industries

The official-business style of speech is quite widespread. Examples of texts are found by any person all the time. Therefore, this style is divided into several sub-styles, depending on the industry.

Legislative documents are used to form the regulatory framework of society. It prescribes the rules by which every person who falls under the influence of this particular document must live. Also, the legislation establishes penalties for non-compliance with the requirements.

The jurisdictional branch ascertains the violation and assigns punishment for it. There are also petitions for pardon and retrial in connection with certain evidence or circumstances.

The administrative formal business style is very common. Examples of such documents are even studied in the school curriculum. This includes documents regulating the activities of individual organizations and their interaction with individual individuals.

And the last branch is diplomatic. Relations between states depend on the correctness of documentation in this area. One wrong comma or word can cause a global conflict.

Genres

Legislative documents include a law, an act, a decision, a decree. They are compiled at the highest levels of government by specially trained people.

In the field of jurisprudence, the genres of official business style in Russian are represented by sentences, court decisions, cassation complaints, search warrants or arrest warrants.

Administrative documents are among the most common. This includes an application, an autobiography, an order, a recommendation, a fax, a telephone message, a receipt, and many others.

In diplomacy, treaties, pacts, agreements, conventions are most often used.

business management

Generalization

For example, tautologies are not a stylistic error, since they contribute to an unambiguous understanding, which cannot be achieved by using pronouns for a more beautiful literary sound.

Each person in his life must be able to use this style, since it regulates the interaction of the individual with the organization, the state and the entire legal world as a whole.

Writing business style texts in the correct format is not given to everyone. The main trap that thousands of authors fall into every day is a completely incorrect interpretation of business texts and a misunderstanding of the principles of their work.

According to official sources, then:

The text of the official business style is the main means of communication in business, legal and other environments that involve the exchange of impersonal official information.

Pretty simple definition, right?! And yet, for some unknown reason, thousands of lawyers, economists, managers, and even diplomats daily try to add the same erroneous sign to such texts. Do you know what?

The Error of Modern Business Correspondence is that people deliberately complicate it. For some reason, it is generally accepted that the more complex the message, the more cunning the terminology and the longer the sentence, the more vigorous the material will be. They say you can't spoil porridge with butter.

In this material, we will try to talk about what a really good business style text should be, what its structure should be, what you should pay attention to and what mistakes you should not make. We promise that after this note you will be able to take a slightly different look at the rules for writing business texts.

Requirements for business text and its structure

In general, many documents are written in an official business style, ranging from the constitution and state acts, ending with explanatory and dismissal ones. We, first of all, are interested in texts for business, and therefore the main emphasis will be placed on it.

Business text texts have their own distinctive features, which other styles do not have. Here are the main signs:

Conciseness. Creating a business text requires pity for the reader. If bureaucrats can afford to create "masterpieces" on many sheets, then this is not welcome in the business environment. Since businessmen are busy people, then the texts should be made in such a way that a person can get acquainted with them without Corvalol. Only facts, only figures, only important details.

Understand correctly: brevity does not mean the omission of some important details. All explanations must be given, and important points- mentioned. Conciseness in this case is the rejection of verbiage for the sake of verbiage.

Clear structure. You need to think over the structure of a business letter in advance. There is nothing worse than a text in which the meaning constantly jumps from place to place. We recommend choosing a starting point from which you will begin to unfold the narrative.

If you mention a fact, try to immediately enter everything that you want to report on this fact. : there is nothing worse than reading an unstructured "sheet" of text. Ideally, if each paragraph has one complete thought. This will make reading much easier.

Lack of emotion. When writing a business style text, we recommend remembering the English lords, who cannot be embarrassed even by a bomb explosion. No emotions, just facts with a straight face. However, there are also exceptions here: if you are in correspondence with a person you like, but the format business communication does not allow special liberties, one can only hint at obvious sympathy.

For example, put exclamation points in two sentences in a row or enter some word from the literary style. It seems to be a trifle, but a person experienced in business correspondence will understand everything perfectly.

Ease of Presentation. If you respect the person who will read your text, keep the material simple. Not simplified, but simple. Despite the fact that the rules for writing business style texts allow the use of clericalism and special terms, you should not aggravate the material with complex structures. Alas, but often sentences are so confusing and long that at the end you already forget the beginning.

See how the sentence is getting too complicated? Break it down into two or three smaller sentences. It won’t hurt you, but it’s convenient for a person.

Use of prepositions and compound conjunctions. Perhaps, business texts are the only format where the mass use of prepositions (on the basis of, in accordance with, and so on) and conjunctions (due to the fact that, due to the fact that, and so on) is allowed. Of course, you don’t need to put them through the word, but to give the text the appearance of a business message, this is a very, very good technique.

So, let's repeat the basic rules for creating a business text once again:

It should be a clearly structured material of small size.

In such a text there is no place for emotions and the loss of logical threads.

You should strive for simplicity of presentation, refusing complex sentences.

Your goal is to convey business information to the person, but to make it as simple as possible.

Business text signs

Three examples of mini-texts in business style

Example one. Business letter to a client:

Dear Sergey Sergeevich! In response to your request for the installation of a new door, we inform you that on December 25 a representative of our company will visit you. Typically, the installation time of the door is no more than one hour. We hope that you will be satisfied with the quality of our work.

Second example. A small business text for company employees:

On December 5, 2015, Company N starts participating in the annual social marathon Feed the Cat. In this regard, the company's management recommends that all employees bring daily workplace 2 liters of milk with a fat content of at least 2.5%.

If a cat or cat of any age is found, the animal should be given milk immediately. Employees who drink the maximum number of animals will be rewarded at the end of the current quarter.

Third example. Leader's letter:

I, Ivanov Ivan Ivanovich, from December 5 to February 12 of this year, within the framework of the social marathon “Feed the Cat”, gave milk to 12 cats and 10 cats. I spent the bonuses received for winning the corporate competition for personal purposes.

Since the animals are used to getting milk from me, and I don’t have money for their subsequent feeding, I ask you to allocate an amount of 100,000 rubles to buy milk at the expense of the company.

Rules for writing business letters

If you didn't already know, business style is divided into two different types:

Formal business style.

Everyday business style.

The first is zero emotions, a jacket with all the buttons and the facelessness of the author. The second one is more democratic and emotional (if you can say that about business texts at all). By the way, it is in the everyday style that most business letters are written. Moreover, interestingly, often the development of business correspondence occurs as follows:

Stage one. Official business style;

Stage two. Everyday business style;

Stage three. Inclusions of elements of informal communication;

Stage four. Informal communication "without ties".

It is clear that if you write something like “Hello, Kolya! What do you have there for the prices of combines? ”, then this will not be assessed properly. If you go through all the stages of business correspondence “according to the rules”, then over time the format of communication can change significantly. This is a common trend.

We have already analyzed the rules for writing business texts, and therefore we will not repeat ourselves: letters are written in the same way as texts. However, there are also some unspoken rules of correspondence, which we have not yet talked about. Since not everyone knows them, it is worth talking about them separately:

A business letter must contain a subject. It's bad form to leave the "Subject" field blank.

Don't change the subject line of a business email or delete your email history without a good reason. Yes, you may remember all the details of the communication, but the person on the other side of the mailbox may not remember them.

Neutral emotionality. Even if you are actually ready to rush at the recipient with a sledgehammer, in business letter this should not be tracked. Corporate culture teaches to “put in place” the interlocutor with more cunning tricks: “forgetting” the mention of the name, refusing exclamation marks at the beginning of the letter, ignoring some questions, and so on.

No emoticons. No emoticons until the communication format has reached at least the third stage (elements of informal communication).

Sending a letter with errors is the height of ignorance.

Failure Explanation. It is enough that banks do not explain the reason for the refusal to issue loans. Be more friendly: even if you are forced to refuse, be sure to soften the tone of the letter and explain the reason.

See for yourself:

First example of a business letter

Hello! We do not plan to buy crushed stone this year. All the best.

Second example of a business letter

Hello Ivan! Unfortunately, our company does not plan to purchase additional batches of crushed stone this year. This is due to the fact that we have already fully agreed on the entire list of future expenses, and the company has no funds left for the purchase of crushed stone. We sincerely hope that next year we will agree with you in advance on the purchase of crushed stone in order to budget the necessary funds in advance.

I think you can see for yourself that the first version was written by a soulless robot, and the second one by a person who sincerely regrets. Two business style letters on the same topic, but they are so different!

You don't have to start from afar. If you have something to say, say it right away. When a person starts to enter from afar, it is more unnerving.

These are the most important rules for writing business letters that you will definitely need. The main thing is to remember that not always some kind of obvious officialdom is expected from you. If you see that a person is not averse to moving to a more informal level of communication, feel free to move on. There is nothing wrong with that.

That's all friends. Everything that we wanted to tell about creating texts in a business style, we told. If you have questions, comments or additions, feel free to write a comment. We are sure that this will only benefit the material.

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