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Innovations in cash registers since the year. New procedure for using cash register equipment. When does the use of a new CCP begin?

On July 15, 2016, Federal Law No. 290-FZ came into force, which amends Law No. 54-FZ “On the use of cash register equipment”

Now most businessmen must switch to online cash registers, and all cash register equipment will send electronic versions of checks to the Federal Tax Service via the Internet. The electronic tape will need to be replaced with a fiscal drive, connect the cash register to the network and enter into an agreement with the fiscal data operator to send checks.

Online cash registers in 2017: basic provisions

1. The scheme of working with tax authorities has changed; all data from checks will be sent to the Federal Tax Service via the Internet.

2. Registration of a cash register has been simplified, no need to go to the tax office, just go to the website nalog.ru and register the cash register via personal account.

3. Entrepreneurs who do not currently use cash registers will be required to purchase online cash registers and send data to the tax service by July 1, 2018.

4. Changes also affected checks and forms strict reporting, now the amount of data that must be present in them will increase.

5. So-called fiscal data operators have appeared; they will receive, store, process and transmit fiscal data to the Federal Tax Service.

6. Cash registers will technically become a little different, EKLZ will replace the fiscal drive.

7. Not everyone will be required to use online cash registers; there is a list of activities that will not need a new cash register.

Application of CCP in 2017 - how it will be

The buyer comes to the store to make a purchase, the cashier scans the barcode on the packaging, the fiscal drive located inside the cash register saves the receipt, signs it with a fiscal sign, and sends the receipt data to the OFD. The fiscal data operator processes the information, sends the response back to the cash register, and the data on the check to the Federal Tax Service.
Next, the buyer receives a check, or 2 checks if desired (one paper and one electronic, by mail or telephone)

Therefore, in accordance with law 54-FZ, all points of sale must be connected to the Internet.
But it is worth noting that the check processing speed will not depend on the Internet speed, the data will be transmitted in parallel and even if the network is lost, the information on the check will be transferred to the OFD later, as soon as the connection is restored.

Mandatory details of checks and BSO for online cash registers

In view of the new requirements that relate to cash registers, new requirements have emerged that are now applied to checks and BSO. in them mandatory there should be the following information:

Seller tax information
- website address of the fiscal data operator
- calculation indicator (income or expense)

- form of payment (cash or electronic payment)
- calculation amount with a separate indication of the rate and amount of VAT
- serial number of the fiscal drive
- date, time and place of settlement
- name of goods
- phone number or email of the buyer, if the check or BSO is transferred to electronic form

Registering a cash register with the tax office: how to register a cash register in a new way

Registering a cash register with data transfer with the tax office will be much easier and faster than a regular one. The owner will only have to register on the tax service website nalog.ru and leave a request for fiscalization of the cash register, then sign the application with his electronic signature and wait for confirmation.

After the tax office receives this information, she will send the registration data to the entrepreneur, and the fiscal data will be entered into the device. Now you will not need to visit the Federal Tax Service in person with a cash register, or enter into an agreement with the central service center.

Cost of online cash register

After the law officially came into force, it became clear that the use of online cash register systems for businesses would become mandatory. Let's figure out how much an online cash register costs and what the cost of the most budget online cash register will consist of:

1. Fiscal registrar - manufacturers say that the cost of fiscal registrars with a fiscal drive will not exceed the cost of conventional ones. Let's take into account the minimum price of 20,000 rubles. Modernization kits will cost an average of 5 to 15 thousand rubles.

2. The agreement with the Fiscal Data Operator will cost 3,000 rubles per year.

3. The services of the central service center are officially no longer needed, we will not take them into account.

4. Cash register software - here the cost may vary dramatically, but we will take an average of 7,000 rubles. for one online checkout.

Thus, we calculated that the minimum cost of switching to online cash registers using software and a fiscal registrar will be about 37,000 rubles (using modernization kits, you can save up to 10 thousand rubles). But if we consider traditional POS terminals, the cost will immediately increase by at least 2 times.

Transition to online cash registers from 2017: stages and deadlines

1. For those entrepreneurs who were allowed not to use cash register systems, a deferment is provided until 07/01/2018.
2. Vending companies also received a deferment until July 1, 2018.
3. In addition, the law contains a list of types of trade in which it is permitted not to use cash register equipment online.
4. Anyone who does not fall into the 3 points described above is required to use online cash registers from July 1, 2017. And from February 1, 2017, it is no longer possible to register an old-style cash register.

Is it possible to buy cash register online now?

New cash register equipment is now actively on sale, but it is worth noting that old-style equipment that was registered before 02/01/2017 can be used without problems until 07/01/2017. But be careful, don’t put off buying an online cash register until the last date; experts predict a shortage of cash register equipment in 2017 and you won’t be able to buy cash registers online quickly.

KKM with online data transfer: fines since 2017

Failure to use cash registers or incorrect use of cash register equipment may result in fines:
1. CCP does not meet the requirements - 10,000 rubles.
2. The check was not sent to the buyer - 10,000 rubles.
3. Trade without cash register - 30,000 rubles.

In 2019, the third wave of amendments to the law took place 54-FZ “On the use of cash register equipment”. Who should install an online cash register and when? How to register and where to service a cash register? What information should I include on the receipt and how can I avoid fines?

The transition to work under a new order is not just about buying new cash register equipment. Now you need to enter the names of goods in receipts, so you need a cash register program. Our free application Cash Desk MySklad supports this and all other requirements of 54-FZ. Download and try it now.

54-FZ. New procedure for using CCP from 2018

Only individual entrepreneurs who sell goods received a deferment from online cash registers until 2021 own production, perform work or provide services and do not have employees employment contracts. In addition, couriers were freed from the obligation to punch checks, that is, they do not need to carry a cash register with them; they can use it remotely. We answered questions in detail about the new amendments to 54-FZ.
Now CCP is also needed for all types of non-cash payments with individuals. We told you how to use the cash register, punch a receipt and make a return.
The work scheme has changed since 2017 trade organizations from the tax authorities - after amendments to Law 54-FZ “On the use of cash register equipment”. Change affects most entrepreneurs. New order The application of cash register systems assumes that sales data from each issued check must be transmitted to the tax office via the Internet through a fiscal data operator (FDO). You need to conclude an agreement with such an operator.
Entrepreneurs can now only use cash registers with a fiscal drive (FN). FN is needed to record and store information about calculations that are carried out on cash registers. All cash registers approved for use are included in the Federal Tax Service register. The tax office has already certified more than 100 new CCP models from different manufacturers. A register of fiscal drives is also maintained. Read more: cash registers in 2020 >>
You can register an online cash register with the tax office via the Internet, but only after signing an agreement with the OFD. But you don’t have to contact the central service center anymore. Mandatory conclusion An agreement with a technical service center is no longer required to use the CCP. The entrepreneur himself decides whether to choose a service center or another service center or do everything himself.
From January 1, 2019, the online cash register must support the fiscal data format 1.05 and the VAT rate of 20%. It is no longer possible to work without updates. Read more about the transition to FFD 1.05 and VAT 20% >>
Although the transfer of data to the tax office has become an online procedure, Law 54-FZ “On the Application of Cash Registers” does not contain provisions stating that it is not necessary to issue a paper check in 2020. At the buyer's request, you need to send him a document by email or SMS in addition to the one printed on the cash register. An electronic check is equivalent to a paper one. In this case, the courier may not punch the cash receipt. It is enough to show the buyer the QR code that will download the electronic one. You don’t have to take the cash register with you: you can use it remotely.
Since 2018, the CCP Law requires more data to be indicated on checks and strict reporting forms. For example, a list of sold goods (indicating prices, discounts), the serial number of the fiscal drive and the phone number or email of the buyer, if the document is transmitted electronically. New mandatory details for CCP and BSO checks in 2020 >>
Entrepreneurs with patents and UTII were also affected by changes in 54-FZ: in 2018, they also began to install cash registers, although previously they were generally exempt from using cash registers. Only individual entrepreneurs who sell goods of their own production, perform work or provide services and do not have employees under employment contracts received a deferment for online cash registers until July 1, 2021. All others, including UTII and patent, were required to deliver the cash register by July 1, 2019. Read all about delays for online cash registers >>
The costs of purchasing a cash register can be deducted from tax - up to 18,000 rubles for each device. But not everyone.
The law on CCP since 2018 has not affected everyone. Some organizations are completely exempt from using cash registers. Find out who doesn't have to sign up for an online checkout >>
You can also deregister a cash register without visiting the tax office - through your personal account on the Federal Tax Service website. But the tax office can do this forcibly.
Checks from payments to the bank account. From July 1, 2019, an entrepreneur is required to issue a cash receipt when payment is received from individual to the organization's bank account.
Prepayment receipts. From July 1, 2019, you need to issue two checks. One - upon receipt of an advance payment, and the second - upon the transfer of goods or provision of services. Good news: in MyWarehouse it is very simple.

Using cash registers in 2020 - what it looks like in practice

When the cash register is registered, the seller begins to work with it. The use of cash register systems in 2020 is generally no different from usual work. The buyer pays for the goods and receives a receipt - now electronic. The fiscal registrar sends information about the sale or return to the fiscal data operator. The OFD processes the information, sends confirmation back to the cash desk, and the data to the tax office. All information is transmitted in parallel with the receipt, that is, the customer service time does not change.

New rules for the use of cash registers in 2018 helped the state make trade transparent. But for entrepreneurs, re-equipping the cashier's place is an additional cost. The Ministry of Finance calculated that in 2018, CCP cost an average of 25,000 rubles. Online cash register for a store: how much does it cost and how to save >>

What are the consequences of incorrect use of cash register equipment in 2020?

The tax office has already issued the first fines for violating the requirements of 54-FZ. For failure to use a new cash register, an entrepreneur may be fined 25–50% of the amount passed through the cash register, but not less than 10,000 rubles. Organizations - 75–100%, but not less than 30,000 rubles. For using a cash register that does not comply with the requirements of the law, an individual entrepreneur faces a fine of up to 3,000 rubles, and a company - up to 10,000 rubles. In the event of a repeated violation, if the settlement amount is more than 1 million rubles, the activities of the entrepreneur or organization may be suspended for up to 90 days.

Since July 1, 2018, fines for incorrect use of cash registers have increased. Amendments have been made to the Code of Administrative Violations - now they will also punish for fictitious cash register checks. They will be able to recover up to 40,000 rubles from companies, and up to 10,000 rubles from individual entrepreneurs. The Federal Tax Service will also be able to fine organizations up to 100,000 rubles, entrepreneurs up to 50,000 rubles for incorrectly indicated goods on a receipt or untimely transmission of fiscal data. If an individual entrepreneur or company is caught violating it again, and the settlement amount is more than 1 million rubles, the fine will range from 800,000 to 1 million rubles.

In addition, tax officials will have the right to block the operation of cash registers that were used during the violation. This will be possible in the presence of two witnesses or using video recording.

What to do?

For some beneficiaries, the transition to the new work order ended on July 1, 2019, but for most entrepreneurs it already began on July 1, 2018. Therefore, you need to buy equipment now. There is no longer any place to put it off: keep in mind that the process may take a long time - the required cash register may not be available, you will have to wait for delivery, registering the cash register will also take some time. And then you will also need to set up a cash register, select and install a cash register program, check all this for compatibility and learn how to work.

The transition will be much easier and faster with ready-made solution. We offer a turnkey online cash register: in one set - a cash register with a fiscal drive, a subscription to the OFD and a convenient cash program. There is no need to wait for delivery - all equipment is in stock. We will help you set up everything and teach you how to use the program. The solution is proven and reliable: last year it was already tested by our users, who were part of the first wave of implementation of online cash registers.

Experts predict a shortage of fiscal drives on the market, which will lead to inflated prices for them. According to the Chamber of Commerce and Industry of the Russian Federation, today FNs are produced much less than cash registers, and delays in deliveries reach three months.

So start the transition now - without waiting until the deadline. And MySklad will help you save time, nerves and money. The cost of our Economy set is covered by tax deduction. And our cash register program is compatible with new cash register models, does not require installation or expensive implementation, and is suitable for automating any number of retail outlets.

Reliable with us! MySklad is an official participant in the first experiment with online cash registers: a pilot project that was carried out back in 2015. Then, for the first time, the first few thousand cash registers were equipped with a module that transmits data to the Federal Tax Service. The project was considered successful and was implemented throughout Russia.

Application of CCT under the simplified tax system in 2020

For individual entrepreneurs application of KKM under the simplified tax system in 2018 it was necessary, as well as for legal entities. Only those companies and entrepreneurs on a simplified basis that provide services to the public received the right to defer until July 1, 2019. Instead of using cash registers, they can still issue strict reporting forms to clients.

Application of cash register systems in the provision of services to the public in 2020

No, in 2020 this is not necessary - provided that the individual entrepreneur or company issues strict reporting forms to clients.

Will individual entrepreneurs on a patent receive a deferment for the use of CCP in 2020?

Also watch the recording of our seminar, where the head of the sales department at MySklada, Ivan Kirillin, spoke about the changes in 54-FZ.

Hello, dear readers! In this article, we’ll look at one more point about working with new online cash registers, namely how to switch to them. For those who are not yet familiar with this issue, we advise you to read the article about.

Today you will learn:

Who is required to switch to online cash registers and within what time frame;
How to make the transition - step-by-step instructions;
Where to view registers of cash registers and fiscal drives.

Since the beginning of this year, the topic of online cash registers has been high on the list of priority problems for entrepreneurs. So, everyone understands that sooner or later everyone will have to switch to new cash desks. The main target date for most businesses is July 1, 2017; for some, mainly small businesses, the transition has been postponed until July 1, 2018.

Deadlines for switching to online cash registers

The process of transition to new cash registers was initially divided into several stages, the first of which have already been completed.

Let's look at them using the following table:

Deadlines for a specific stage	Features of the use of CCT at this stage
Until February 1, 2017	It was allowed to use and register both new and old cash registers
February 1 – July 1, 2017	It is allowed to use both new devices and previously registered old-style cash registers. But only new model cash registers can be registered; as of 02/01/2017, tax authorities stopped registering old model cash registers
	How to use and register exclusively new-style equipment. The use of new devices from this date is postponed only for taxpayers who switch to new cash register models from 07/01/2018.
	New cash registers must be used by everyone, including taxpayers on UTII or PSN, as well as those whose services are classified as services to the public

So, the old-style cash registers have already ceased to be registered and entrepreneurs are faced with the task of replacing the old cash registers with new ones. There are several months left for this, since July 1, 2017 is just around the corner.

For some, the transition deadline may come even sooner! Those who sell alcoholic products, from March 31, 2017, they can only do this using a cash register. In this case, the tax regime, even if it is or for which there is a deferment, does not matter. In this situation, the deferment until 2018 ceases to apply. Until July it will be possible to work on the existing old-style cash register; from July a new one will have to be installed - here everything is according to the standard scenario.

How to switch to online cash registers? How to properly think through your action plan? Our step-by-step instructions will help you with this.

Step-by-step instructions for switching to online cash registers

We will divide the entire process of changing the old-style cash register into several steps. So, you should start with preparatory activities, then purchase new device or upgrade the old one, and finally install new cash register registered with tax authorities.

Step 1: We study the law on the use of cash registers and determine whether you need to use a cash register in your activities, as well as when exactly this obligation to use it occurs.

If from mid-2017, there is not much time and work on replacing the cash register should begin now, if from 2018, measures to replace the cash register can be postponed for now.

Step 2: Let's find out whether it is possible to upgrade the existing CCP to meet the new requirements.

If it is impossible to modernize or you did not have a cash register in the first place, then you need to look at the list of equipment that meets the new requirements of the law and select the model that is suitable for you. With these questions, you can contact the CCP manufacturers or the center maintenance with whom you are working.

Some cash register models cannot be upgraded, while others do not yet have an upgrade kit. In the second case, such an upgrade kit can be waited if it is practical and you have confirmation from the manufacturer that it is being developed and will be released soon.

Step 3: Determine what makes more sense for you: buy a new cash register or modernize the old one?

The decision must be made primarily based on the expected costs. It is logical that you should choose the cheaper option. But cost is not always decisive; other factors can also have an impact, for example, the number of cash registers that need to be changed, the specifics of the activity, and further plans for business development.

If you have several cash registers that need to be replaced, for example in different retail outlets, that is, it makes sense to draw up a schedule for their modernization and replacement.

Step 4: We buy either a new cash register or a kit for upgrading an existing device.

Plus, you should purchase the necessary cash register software. The cash register salesperson will advise you on these issues.

Step 5: We deregister with the tax authorities old cash register even if we only upgrade it to new requirements.

After 07/01/2017, all old cash registers that have not been deregistered by the owners will be removed automatically as not meeting the requirements - be careful and do not delay the process of replacing cash registers.

Step 6: We bring cash register equipment into condition for new registration.

For those who bought a new cash register, you need to install the device itself, update software, provide other technical issues (access to the Internet, etc.). For those who are upgrading an old-style cash register, after deregistering the equipment, it is necessary to install a modernization kit, remove the ECLZ and replace it with a fiscal drive, and update the software.

Both the manufacturer's representatives and the technical service center with which you worked previously can help you install the upgrade kit.

Step 7: We enter into an agreement with the fiscal data operator (abbreviated OFD).

This requirement is mandatory; without it, the Federal Tax Service will not register your cash register.

OFD – an intermediary between the seller and tax authorities, who ensures the transfer of revenue data. Only Russian company, which has permission for such activities.

Step 8: We register the new/updated cash register with the tax office.

Here the sequence of actions looks like this:

We draw up and submit an application for registration of a cash register. This can be done either online through the cash register account on the Federal Tax Service website (you will need electronic signature), or in paper form in any tax office(previously you could only go to your own).
The tax office informs you of the registration number of the cash register, which will not change during the entire period of use of the device.
You write this number into the fiscal drive. You will also need to provide other information, for example, the name of the organization or full name of the individual entrepreneur and other details. After filling out all the required information, you need to generate a registration report and submit it to the tax office. This can already be done in three ways: on paper, electronically through the cash register office or through the OFD. These actions must be carried out no later than the business day following the day you receive the registration number from the tax service.
Within 5 working days, tax officials register the cash register and send you a registration card. You receive it through the CCP or OFD office in electronic form, if you need a paper version, contact the tax office, they should print it out for you.

Step 9: The cash register is installed and registered, you can work on it.

CCP and OFD registers

The Federal Tax Service website has a special section dedicated specifically to online cash registers. We recommend that you familiarize yourself with its contents, you can find a lot of useful information there. For example, check the availability of a cash register in the cash register register, which meets the new rules and is approved for use, and also look at the list of accredited OFDs in order to choose the operator that is suitable for you.

CCP register;
Register of fiscal drives;
OFD Register.

With their help, you can check the accuracy of the information provided to you by sellers of cash register equipment and companies offering OFD services, so as not to run into unscrupulous counterparties.

Start next year will be a kind of turning point for everyone who works with cash register equipment. The point is that finally the law on online cash registers was adopted in 2017(dated 07/03/2016 No. 290-FZ). It has already been in effect since mid-July.

We have already written about the entry into force of the law and the transition to online cash registers in the article “”. However, additional questions are sent to our website. In this regard, we have prepared this article, in which we will look in more detail at some aspects of the transition to online cash registers.

Starting points

Let us immediately note that the provisions on online box office included in several laws. They will begin to operate gradually, but the main watershed between the old and new order occurs on February 1, 2017. So that you don't confuse anything in new law on online cash registers from 2017, the main dates are shown in the table.

Key date	Do's and Don'ts
Until 02/01/2017	Firms and individual entrepreneurs can register cash registers according to the previous rules.
Until 07/01/2017	The old rules for the application, re-registration and deregistration of cash registers apply (when registering a cash register before 02/01/2017).
From 02/01/2017	When submitting an application to the Federal Tax Service for registration (re-registration) of a cash register, you must enter into an agreement with the fiscal data operator and transmit them through him to the inspectorate in electronic form (with the exception of remote corners of the country).
From 07/15/2016 to 02/01/2017	Concluding an agreement with the operator of fiscal data and their transfer is voluntary.
From 02/01/2017	Inspections do not have the right to register and re-register cash registers that do not transmit to the operator each check or BSO in electronic form with a fiscal sign (with the exception of remote corners of the country).
Until 02/01/2017	Tax authorities adjust positions in the state register of cash registers according to the old law.
From 02/01/2017	It is necessary to indicate the VAT rate on the check when there is such an obligation by law
Until 01/01/2017	Some companies and individual entrepreneurs may continue to work according to the previous rules with cash registers, which require the use of devices on mobile phones, smartphones, tablets.

Read also Does the seller have the right to issue an online cash register to the courier?

We also note that fines for general violations of the new procedure and conditions for the use of cash registers (Part 4 of Article 14.5 of the Code of Administrative Offenses of the Russian Federation) will begin in February 2017. So - be prepared. Moreover: administrative responsibility in this area has been replenished with as many as 13 new teams!

Note: new law about online cash registers implies that any cash register is equipped with an online element for “communication” with tax authorities.

Online cash registers for UTII and PSN

Businessmen on a patent, as well as firms and individual entrepreneurs on “imputation”, for types of activities that fall under UTII, are allowed to conduct payments without cash registers, including with an online element. In this case, a mandatory requirement applies: at the request of the buyer or client, it is necessary to issue a document confirming the acceptance of money for work or service. True, this happiness will last only until July 1, 2018. So, don’t relax, special regime officers! And it's not latest news about online cash registers for you.

From February 1, 2021, merchants on a patent, “simplified”, unified agricultural tax, “imputed” will have to reflect on cash receipt and BSO name of the product (work, service) and its quantity. The only exceptions were individual entrepreneurs selling excisable goods.

We have collected all the useful information about online cash registers since 2017 in one publication.

In July 2016, 290 was adopted Federal law about online cash registers. This law is intended to amend the provisions of 54-FZ “On the Application of CCP”. According to the new rules, all cash registers must transmit electronic copies of receipts online to the tax office from July 1, 2017.

Innovations affect even those retailers who have not previously worked with cash registers - UTII and PSN employees. Online cash registers for entrepreneurs on UTII and PSN will become mandatory from July 1, 2018.

Changes to 54-FZ are the most global reform in retail over the past 10 years.

Since this article was written, several important changes law, new clarifications have been issued from the Federal Tax Service.

Read the publication with up-to-date information:

More information about what is happening now:

What is an online cash register

An online cash register is a cash register that meets new requirements:

prints the QR code and link on the receipt,
sends electronic copies of checks to OFD and customers,
has a fiscal drive built into the case,
interacts freely with accredited OFDs.

All requirements for online cash registers are described in the new law and are mandatory for all cash registers from 2017.

An online cash register is not necessarily a completely new cash register. Many manufacturers are refining previously released cash registers.

For example, all cash registers and fiscal registrars of Wiki can be upgraded to an online cash register. The price of the modification kit is 7,500 rubles. The total takes into account the cost of the fiscal drive (6,000 rubles), nameplate and documentation with the new cash register number (1,500 rubles). Software updates on all Wiki cash desks occur automatically.

New cash registers (modified and completely new) are included in a special register of cash register models and approved by the Federal tax service.

How does the online cash register work and what should now be on the receipt?

The sales process at the online checkout now looks like this:

The online cash register receipt contains:

If the buyer asked to send an electronic copy of the check, then in the paper one you need to indicate email client or his subscriber number.

The sales address varies depending on the type of trade. If the cash register is installed indoors, you must indicate the store address. If trade is carried out from a car, then the number and name of the car model are indicated. If the goods are sold by an online store, then the website address must be indicated on the receipt.

The cashier's last name does not need to be indicated on receipts from online stores.

New terms

Fiscal Data Operator (FDO)- an organization responsible for receiving and transmitting fiscal data to the tax office. The Operator also stores this information for 5 years and ensures that copies of electronic receipts are sent to clients. The list of accredited OFDs is presented on the Federal Tax Service website.

Register of online cash registers- this is a list of cash register equipment that is ready to work according to the new rules and officially approved by the Federal Tax Service of Russia. As of December 2016, the register of cash register equipment contains 43 cash register models. The list is updated and anyone can view it on the tax website. Each specific cash register is also entered into the register of cash register copies.

Fiscal storage encrypts and transmits fiscal data to the OFD. FN came to replace EKLZ.

Fiscal data— this is information about financial transactions carried out at the checkout. Technical requirements to the fiscal drive are described in the law; now there is one model of fiscal drive available on the market for purchase. Each copy of the FN is also included in a special register.

Validity period of the fiscal accumulator It is different for all entrepreneurs and depends on the applicable taxation system:

OSNO - 13 months
USN, PSN, UTII - 36 months

The beginning of the service life of a fiscal drive is the date of its activation. The owner of the cash register is obliged to store the FN after replacement for 5 years. An entrepreneur can change the FN independently. But in order to avoid problems with registering or replacing a fiscal drive, we still recommend contacting service centers.

Buy a fiscal drive you can in your service center. The cost of FN is from 6,000 rubles.

Agreement with OFD — mandatory document according to the requirements of the new law. Without it, you won’t even be able to register an online cash register. However, the owner of the cash register can change the operator at any time. The cost of OFD services is from 3,000 rubles per year.

Who should switch to online cash registers

The transition to online cash registers takes place in several stages and affects:

entrepreneurs who already use CCP,
traders of excise goods,
owners of online stores,
entrepreneurs providing services to the population and not using cash registers, including individual entrepreneurs on UTII, simplified tax system and PSN,
owners of vending and vending machines, as well as payment terminals.

Entrepreneurs who use strict reporting forms (SSR) also fall under the innovations.

The form of strict reporting forms is changing. From July 1, 2018, all BSOs must be printed using a special automated system. This system is a type of online cash register and it also transmits data online. .

Time frame for transition to online cash registers: 2017-2018.

February 1, 2017	Owners of newly registered cash registers The transition to online cash registers begins and the replacement of EKLZ and registration of cash registers according to the old order ceases.

March 31, 2017	All organizations and individual entrepreneurs that sell alcohol ! Exception: organizations and individual entrepreneurs on UTII and individual entrepreneurs on PSN that sell low-alcohol drinks Sellers of excisable alcohol are required to use online cash registers from April 1, 2017. Sellers of beer, cider and other low-alcohol drinks are switching to online cash register systems, depending on the chosen taxation system.

July 1, 2017	Organizations and individual entrepreneurs on OSN, simplified tax system and unified agricultural tax After this date, cash registers with ECLZ cannot be used; all cash registers must work with a fiscal drive.

July 1, 2018	Organizations and individual entrepreneurs on UTII IP on PSN who sell retail and provide services catering Individual entrepreneur on UTII if they have employees

July 1, 2019	Organizations and individual entrepreneurs on UTII IP on PSN, except retail and catering Individual entrepreneur on UTII without employees who trade retail or provide catering services Organizations and individual entrepreneurs, providing services or performing work, subject to the issuance of BSO to the buyer

Very often, entrepreneurs ask the question: “If a company operates under two taxation systems: simplified tax system and UTII, when should it switch to the new rules?”

From July 1, 2017, taxpayers using the simplified tax system must use the online cash register. Parallel tax regimes do not play any role. In addition, a separate check is issued for each mode.

Who is exempt from online cash registers?

The following people are exempt from working with cash registers, as before: representatives of small businesses providing shoe repair services, sellers in unequipped markets, sellers of products from tanks and carts, newsstands, people renting out their own homes, organizations with non-cash payments, credit organizations and securities companies, conductors and caterers in educational institutions.

Religious associations, traders of handicrafts and postage stamps They can also continue to work without CCP.

Entrepreneurs in hard-to-reach and remote areas can work without a cash register. True, the list of such areas is determined by local leaders.

How to switch to an online checkout

The transition to online cash registers since 2017 is a factor that directly affects the future operation of the business; it should be approached responsibly.

The main thing is not to delay. If you plan to make the transition, let's say, in late spring, then there is every chance of being late with the transition to an online cash register by July 2017.

To ensure that replacing a cash register with an online cash register does not cause any trouble, we recommend that you address this issue now.

The experience of implementing the EGAIS system for alcohol dealers has shown that entrepreneurs put off upgrading equipment until the last minute. This gives rise to many difficulties: manufacturers of online cash registers do not have time to properly prepare equipment, logistics services are under enormous pressure and miss deadlines, and stores across the country are idle without the possibility of legal trade. Or they trade with the risk of getting a fine.

To ensure that replacing a cash register with an online cash register does not cause any trouble, we recommend that you address this issue now.

Select an online cash register to switch to 54-FZ
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Procedure for switching to online cash registers

So, to switch to an online checkout smoothly, plan thoroughly and act step by step:

1. Find out if existing equipment can be modified

Contact your cash register manufacturer. If the equipment can be updated, find out the price of the upgrade kit for the online cash register and, most importantly, whether the fiscal drive is included in this price.

To this amount, add the work of the central technical center (or ASC) to finalize the cash register. Although registering a cash register and storage device on the Federal Tax Service website is not technically difficult, even specialists who register for the first time sometimes make mistakes. If the ASC specialist makes a mistake, then the FN (6,500 rubles) will be replaced for you at the expense of the ASC. If you make a mistake, then you will have to pay for a replacement drive.

If your cash register can be improved, don’t rush to rejoice. It is often better to buy a new online cash register than to remodel old cash register equipment (the cost of reworking some cash registers is comparable to the cost of a new cash register).

To avoid wasting your money, do some market research. Find out how much it costs to update a cash register on average in the market (for different manufacturers), how much a new online cash register costs. Compare the functionality of the old modified cash register and new online cash register. If every step and tiny modification costs an additional 100 rubles, this is a reason to think and look for alternatives.

2. Check whether the equipment you are considering is in the Federal Tax Service register:

Checking online cash registers - a service of the Federal Tax Service for checking copies of cash registers.
Checking fiscal drives is a similar service for checking fiscal drives (so that they don’t sell you a broken or already used drive).

3. Make a schedule for replacing ECLs

In order not to overpay for ECLZ work, check when its service life ends. Upon completion of the ECLZ operation, it is better for you to immediately install a fiscal drive and switch to online cash registers.

4. Bring the Internet to the store

The Internet for an online cash register must be stable. Find out if the Internet providers in your region have special tariffs (you can also consult your ASC). Find out what works for you: wired internet or Wi-Fi modem.

5. Check for updates to the cash register program

If you work with cash register software, for example, with a commodity accounting system, be sure to find out whether it will be modified to work according to the new rules, whether it is compatible with an online cash register, how much the modification will cost and when it will be carried out. Wiki cash registers work with all commodity accounting systems for free - this is our basic functionality.

After all preparatory work decide when to switch to an online checkout.

6. Remove the old cash register from the Federal Tax Service register

Contact your central service center and get a report from the ECLZ. Write an application for deregistration and go to the tax office. You should still have the card of the owner of the cash register in your hands with a mark of deregistration.

7. Select the OFD and enter into an agreement with it

This prerequisite to register online cash register. Explore possible options, conditions and service provided. The OFD agreement is an offer in electronic form, which you accept when registering on the site. That is, you do not need to fill out paperwork or go to the branch.

After concluding the contract, feel free to proceed to the final part - registering an online cash register.

8. Register an online cash register

The new law allows two options for registering an online cash register: classic and electronic.

The classic method is no different from the old one. You collect documents, take a new cash register with a fiscal drive, go to the tax office, fill out an application and wait. After some time you are given a registration number.

The electronic method of registering an online cash register saves time. To install an online cash register, you will need electronic digital signature. Get it in advance at any certification center.

How to register an online cash register:

Register in your personal account on the nalog.ru website.
Fill out the application on the Federal Tax Service website.
Enter the registration number of the online cash register and fiscal drive.
Fill in the OFD details.

If you did everything correctly, the Federal Tax Service will issue you a cash register registration number. .

New fines

The Federal Tax Service will fine for violations of the new rules. Collections will begin on February 1, 2017. Amount of penalties: from 3,000 rubles, up to a trade ban.

The procedure for registering an administrative violation has become simpler. In some cases, for the first violation, a verbal warning is possible, but for a repeated violation, trade is suspended for up to 3 months, and this is actually death for the store.

To avoid problems, comply with all requirements of the new legislation.

How to choose an online cash register

First of all, make your own list of cash register requirements. Answering simple questions about your outlet will help you determine your requirements.

Are you going to use the cash register as a means of business automation? If yes, then you will need a cash register that can work with common commodity accounting systems (1C and derivatives). If you are not going to, choose a cash register that at least knows how to upload sales data into Excel tables.

Do you sell or intend to sell alcohol? If the answer is yes, then the cash register must be adapted for Unified State Automated Information System, that is, support work with UTM and have functions, for example, writing off balances.

Do you have a friend or a full-time IT specialist? Now a cash register is an IT system, which includes not only a cash register, but also an Internet connection, communication with the OFD and a cryptographic tool. If you do not have an employee on staff who can quickly diagnose the entire system in the event of a breakdown, then it makes sense to enter into an agreement with a service center.

Once you have decided on the basic characteristics, you can make a decision.

Example: select a cash register for a convenience store

Let's say you have small store“at home”: the assortment includes beer and other weak alcohol. Trade is going well, but you want to increase sales without freezing large amounts of goods. You have 1 cashier on your staff, and you personally replace him.

It turns out that you need a cash register that supports EGAIS, work with commodity accounting systems, and you will need technical support.

The Wiki Mini F cash register is suitable for you - it fully complies with the requirements of 54-FZ, has all the functions necessary to work with Unified State Automated Information System and is compatible with all commodity accounting systems. Technical support You will be provided with a regional certified partner from whom you will buy the cash register.

Example: choose a cash register for a hairdresser

Or in other words: you have several hairdressing salons around the city. Naturally, you do not sell any alcohol and do not intend to. You collect information about clients into a common CRM system. There is a computer specialist on staff who sets up this system and helps solve other technical problems.

In this case, a budget kit is enough for you: KKT Wiki Print 57 F and the Wiki Micro system unit. All necessary instructions your technical specialist will be found in the support section “Dreamkas” and OFD that you choose.

If you do not have an ordinary hairdressing salon, but a premium salon, then the Wiki Classic and Wiki Print 80 Plus F set is more suitable for you - it does not differ much in function from budget cash registers, but its design is designed specifically for boutiques, salons and expensive cafes.