Obtaining a digital signature for an individual entrepreneur. Electronic digital signature (EDS) for individual entrepreneurs and LLCs. Enhanced Qualified Electronic Signature

Are you also stressed about the reporting process? Waiting in lines, lack of necessary employees, or sad “our program doesn’t work.” Remote data transfer is convenient and modern way remotely send documents to different organizations. But for this you need to obtain an electronic signature for the individual entrepreneur. Is it possible to get it for free through government services? Is digital signature suitable for submitting reports to tax office?

Digital signature: brief description and advantages

An electronic digital signature (EDS) is an analogue of a manual signature. It consists of electronic digital symbols that contain all the necessary information about the owner. They confirm the authenticity of the document provided and give it legal significance.

Issues related to electronic digital signatures are regulated by Federal Law No. 63-FZ. What benefits does the owner receive:

• the ability to submit tax reports remotely;
• participation in government procurement;
• participation in auctions (Sberbank-AST, OTS);
• reducing the costs of sending documents, as well as the risks of maintaining electronic document management;
• saving time spent on registration;
• the ability to send documents to another country;
• maintaining legal force.

It is difficult to forge a digital signature, since a personal key is generated for each person, which allows the information to be decrypted. Thanks to modern technologies the document is securely protected.

How does this work

The entire principle of operation of the digital signature can be divided into several stages:

1. The file that needs to be sent is generated.
2. The document is signed with the private key. After this, no changes can be made. The violation is easily detected using a certificate.
3. The program encrypts the document and sends it to the recipient.
4. The recipient decrypts the file with the private key. The payer's digital signature is automatically checked: whether the integrity of the document has been compromised, whether the sender is the true owner of the digital signature, etc.
5. After verification, the recipient receives an encrypted document, which he can open with his key.

If you have an electronic signature, an individual entrepreneur can submit reports, for example, to the tax office. However, you won’t be able to get such an electronic signature for free. To obtain it, you need to contact a certification center where the signature for the individual entrepreneur is generated. Such services have a cost. However, if you need to obtain an electronic signature of an individual entrepreneur to access the taxpayer’s personal account, this can be done for free. Just contact any Federal Tax Service and you will be given a login and password.

Obtaining an electronic signature

First of all, you need to decide on the type of electronic signature you need. According to paragraph 5 of Art. No. 63-FZ, there is a simple and enhanced signature. In turn, the reinforced one can be qualified or unqualified.

Type of digital signature	Brief description	Where is it used?
Simple	Confirms the fact that you have a personal electronic signature using codes and passwords.	Banking operations, receiving government services, signing documents in internal corporate electronic document management
Reinforced unskilled	Allows you to identify the owner and detect attempts to make changes after signing.	Participation in government procurement under 44-FZ, can be used for internal and external electronic document management
Reinforced qualified	Type of signature regulated by the state. It has the same characteristics as the previous one. The difference is that the key is indicated on the certificate and additional protection is provided when creating and verifying digital signatures	Submission of reports to regulatory authorities, participation in electronic trading, sending documents to the Federal Tax Service, maintaining electronic document management with counterparties

When you have decided on the type, the question arises of how to obtain an electronic signature for an individual entrepreneur. What you will need to do:

1. Submit an application to the certification center.
2. Wait for an invitation from the organization that will review your application.
3. Come to the certification center in person and present a package of documents.

To obtain it you will need:

• passport or certified photocopy (you can present another document);
• originals SNILS and INN.

Remember: if a representative is engaged in issuing an electronic signature for an individual entrepreneur, a power of attorney (notarized) is drawn up.

If you need a qualified signature, contact an accredited certification authority. The list of organizations is published on the official website of the Ministry of Communications and Mass Communications of the Russian Federation on the Internet information and telecommunications network.

How much will the registration cost?

Now you know how to obtain an electronic signature for an individual entrepreneur. But is this service paid? The answer to the question depends on the type of signature provided. If it is enough for you to have a simple digital signature, which will allow you to receive the necessary information from the State Services website, then no payment will be required.

An electronic digital signature is an analogue of a handwritten signature applied to an electronic document. The implementation and use of electronic document management systems in organizations of any form of ownership entails the need to use digital signatures to guarantee the authenticity of the transmitted data.

What is an EDS?

EDS is a parameter of an electronic document that has a digital representation. Digital signature is applicable only in the context of electronic data exchange and can have the same legal significance as a handwritten signature on a paper document if the conditions are met to guarantee the authenticity and reliability of the signed documents. The legal force of the digital signature is enshrined in legislation by Federal Law No. 1 of January 10, 2002 and Federal Law No. 63 of April 6, 2011, as amended on June 28, 2014.

Both Federal Laws on Electronic Digital Signatures regulate the mechanisms for the use of electronic signatures when making transactions within the framework of civil law relations, the functioning of state and municipal services.

Significance of digital signature

An electronic signature is a digital analogue of a signature and seal associated with the content of a signed document and used in organizing electronic data exchange to confirm the authenticity of sent and received documents.

The functioning of the digital signature allows you to:

• increase the security and confidentiality of electronic document management, protect documents from forgery;
• give electronic data legal force equivalent to paper documents with a signature and seal;
• optimize document flow processes by simplifying and reducing the cost of processing and storing documents;
• use a single signature in electronic trading, upon delivery different types reporting to government and tax authorities, when approving and working with financial documents;
• guarantee the authenticity of electronic documentation;
• ensure the possibility of coordination with international systems document flow.

Scope of application of digital signature

In any areas where data exchange is regulated by information technology:

• interior electronic document management between divisions of one organization, as well as branches;
• document flow in inter-organizational systems of B2B and B2C class;
• access to specialized information resources, for example, “Client-Bank” class systems;
• transfer of tax and financial statements to the tax authorities;
• transfer of reporting to the Pension Fund;
• transmission of customs declarations;
• participation in electronic auctions.

How does EDS work?

The functional use of digital signature allows you to sign an electronic document, check the owner’s signature for authenticity, and the content of the signed electronic document for changes after signing.

Signing and authentication are performed based on encryption and decryption keys. Sender using special software and key, generates a sequence of characters that becomes part of the data being sent. The recipient uses the same software and decryption key to decrypt the received data and perform a series of checks. If the checks were successful, then the received data is identical to the sent data, i.e. were not changed after signing. The generated sequence of characters in this process is the electronic digital signature.

To fake one digital signature, you will either need to steal the sender's encryption key, or spend many years going through key options until you find the right one.

How and where to get an electronic signature?

So, let's figure out the question of where to get EDS for physical person and legal entity face. EDS key certificates are produced and issued by a specialized organization - a certification center (CA). The functions of the CA also include user registration, cancellation, renewal and termination of key certificates. The CA provides the necessary technical support EDS work. To obtain an electronic signature, a participant in electronic document flow must contact any authorized certification center.

The current list of authorized CAs is available on the website single portal EDS in Russia.

The procedure for obtaining an electronic digital signature

The procedure for obtaining an electronic signature involves the following steps:

• fill out an application form on the website of the selected certification center or leave an application by the specified phone number and wait to be contacted by a specialist - the method depends on the specific CA;
• collect all the documents necessary for issuing an electronic signature certificate and send copies to the CA. Based on the completed application form and a set of documents, the CA prepares an electronic signature certificate;
• receive an EDS certificate by providing original documents.

The lead time for producing key certificates depends on the certification authority, but on average it is 3-5 days.

What documents are needed to obtain an electronic signature?

Both a legal entity, regardless of the organization’s form of ownership, and an individual entrepreneur can receive an electronic digital signature. Individuals can also obtain an electronic signature (for example, to participate in electronic trading).

An electronic digital signature certificate contains information about the owner of the signature, so only the person in whose name this certificate is issued can request and receive an electronic digital signature. In other cases, it is necessary to provide a power of attorney for the right to draw up and receive an electronic signature, certified by a notary. The authorized representative in whose name the power of attorney is issued provides a Russian passport and copies of the 2nd, 3rd pages and the registration page.

Package of documents of a legal entity

1. A copy of the registration certificate certified by a notary.
2. Original or certified copy of an extract from the Unified State Register of Legal Entities. The statute of limitations for the statement must be no more than 30 days;
3. Application for issuance of an electronic signature (the application form depends on the CA).
4. A copy of the order for appointment to the position of a manager, if the digital signature certificate is issued in his name, with the signature and seal of the organization.

If the authority to manage the organization is transferred to another management company or the manager, then all the documents listed in paragraphs are provided. 1-3 related to the management company.

In addition, it is necessary to attach a notarized copy of the decision of the board of directors on the transfer of powers, if the form of ownership is OJSC or CJSC. If the organization's form of ownership is LLC, then notarized copies of the first and second sheets of the charter, a sheet indicating the possibility of transferring management to a third party organization, and a sheet with a mark from the tax authority are provided.

How to obtain an electronic signature for an individual entrepreneur: a package of necessary documents

1. A copy and original of an extract from the Unified State Register of Individual Entrepreneurs, the statute of limitations of which is no more than 30 days from the date of issue.
2. A copy of the TIN certificate, certified by a notary.
3. Copy of certificate of state registration IP certified by a notary.
4. Application for issuance of digital signature.

What documents are needed to obtain an electronic signature for individuals?

1. A copy of the TIN certificate.
2. Copies of the 2nd, 3rd pages of the Russian passport and the registration page. A Russian passport must be provided when submitting a package of documents.
3. Application for issuance of digital signature.

The procedure for obtaining and using an electronic digital signature is becoming easier as the legal culture in this area develops and information technology improves. Electronic document management using digital signatures no longer causes mistrust both on the part of business partners and on the part of government and tax authorities.

Questions about where to get an electronic digital signature and what is the scope of its use become a necessary necessity if a business goes international.

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Publication date: 12/15/2015 12:46 (archive)

Currently, electronic document management is becoming the most common and convenient way for taxpayers to interact with tax authorities.

The benefits of electronic communication can be appreciated by users of the “ ” service (hereinafter referred to as “Personal Account”), located on the official website of the Federal Tax Service of Russia (). Functionality The “Personal Account” is very extensive: the service allows you to independently control calculations for property taxes; and also monitor the progress of the audit of declarations sent to the tax authority; view information on income submitted by tax agents in the form of 2-NDFL certificates; pay taxes, etc.

From July 1, 2015 to the Tax Code Russian Federation appropriate amendments have been made and electronic service“Taxpayer’s personal account” received official status information resource, which can be used for taxpayers and tax authorities to exercise their rights and obligations.

Users of the “Taxpayer Personal Account for Individuals” service have the opportunity to send to the tax authorities tax documents(declarations), information signed with an enhanced non-qualified electronic signature. Only those signed with a non-qualified electronic signature electronic documents are recognized as equivalent to paper documents signed by the taxpayer’s own handwritten signature.

Receive an electronic signature for interaction with tax authorities in electronic form You can absolutely free of charge through your “Personal Account” in the “Profile” section. The Federal Tax Service of Russia offers two options for storing a signature: the key to it is stored either on the user’s computer or in a storage facility protected by the tax service. The electronic signature verification key certificate is valid for one year. After the key certificate expires, the taxpayer must independently obtain a new certificate through the “Personal Account”.

The signature certificate can be used to sign and send to the tax authorities through the “Personal Account”: applications for refund and offset of overpaid tax; applications for benefits on land, transport taxes, and property taxes for individuals; notifications about selected tax objects in respect of which the benefit applies; messages about the availability of property and vehicles; tax return in form 3-NDFL, supporting documents for it and much more.

Is an electronic signature issued for an individual entrepreneur different in any way from a signature for a legal entity or individual? What package of documents is required from the applicant?

Is the signature for an individual entrepreneur different from others?

Electronic signature(ED, formerly EDS) is always issued for a specific individual and legally confirms the actions that he performs using this electronic signature. But if a signature is needed for an employee or head of an organization, then it must additionally contain the data of the legal entity. Such an electronic signature will allow documents to be signed on behalf of this legal entity.

An individual entrepreneur works for himself and also issues a signature in his name. The only difference between a signature for an individual entrepreneur and a signature for an individual is that it must contain information about the main registration number of the individual entrepreneur (OGRN IP). If an individual entrepreneur has employees, then electronic signatures must be issued for them for individuals.

The signature for an individual entrepreneur differs from the signature of a legal entity only in the set of documents necessary for its issuance. To get it, you need to collect necessary documents and contact the certification center.

What problems will an electronic signature solve for an individual entrepreneur?

Most often for individual entrepreneurs A qualified electronic signature (QES) is suitable. Using it you can solve the following problems:

• Submit tax and other reporting online;
• Sign electronic documents;
• Interact with government information systems (State Services, Rosreestr and more than 300 other sites);
• Participate in government procurement for 8 federal electronic trading platforms: to be accredited in the United information system procurement (UIS), send applications and participate in electronic tenders, sign contracts;
• Participate in (zakupki.gov.ru and other electronic trading platforms);
• Participate in bankrupt auctions (Sberbank-AST and others electronic platforms);
• Participate in commercial auctions (B2B-Center and other platforms);
• Interact with EGAIS (CEP is needed for special media JaCarta SE PKI/GOST or Rutoken EDS 2.0).

Are you planning to bid for the first time? Register with the Unified Information System and obtain accreditation for the ETP; specialists will help you fill out the application correctly.

How to obtain an electronic signature (EDS) for an individual entrepreneur

In multifunctional centers, starting from 2017, you can obtain an electronic (digital) signature key and issue an electronic signature to an individual in the MFC it is easy, the process does not require much time and money.

Since April 6, 2011, it has been valid throughout Russia Federal law No. 63 Federal Law, regulating the creation and use of such signatures.

It replaced the no longer valid No. 1-FZ. Many people are interested in why an electronic signature is needed and what advantages it provides.

In this review, we will talk about all the legal and everyday nuances associated with obtaining, using and restoring signatures.

Free legal consultation

In the era of the development of cryptography (encryption), experts created programs whose algorithms generate multi-character complex combinations. To use the system, a bunch of two keys is used - public and private.

The first user forwards to those with whom he plans to exchange confidential data. The second one is used by the owner himself. It allows you to send certificates to other people and authenticate official papers.

Both options are software products that have an expiration date. Upon completion, replacement is required. This is similar to the validity of licenses for antivirus programs, for which the period of use must be extended. This restriction ensures the safety of users.

It is so difficult and expensive to hack and tamper with a file that in the vast majority of cases, attackers simply do not have such resources.

The main scope of application is confirmation of the authenticity of documents for various purposes filled out by individuals (private citizens) or legal entities (enterprises and organizations). We are talking about a complete analogue of a personal painting, which has the same legal force in any authorities.

Types of digital signatures and their differences

Let's move on to a more detailed consideration of the point about what types of electronic signatures there are and how they differ. The first option is a simple email. signature.

It can be used to work on government service websites or used for internal company affairs related to the signing of orders, resolutions, and correspondence.

The sole purpose is to confirm actual authorship. This option has no legal force at the state level.

A more advanced version, which has protection that guarantees authenticity and authorship, is called an unqualified electronic signature.

It can be used for internal and external (by mutual agreement) document flow. When making such software product New generation cryptographic systems are used.

The most effective and legally recognized is a qualified signature, abbreviated as CES. With its help, you can submit tax returns, work with the Pension Fund website, and participate in auctions.

The level of protection in this case is maximum, because cryptographic systems used for keys are tested by FSB experts and certified by security authorities.

Using a qualified electronic signature, you limit access to confidential documents and receive protection against theft of important information, incl. industrial espionage.

List of documents for obtaining an electronic digital signature

Some users are not aware of what documents are needed to obtain an electronic signature. The point is that ordinary people, entrepreneurs and company managers will have a different list of required papers.

In the first case, it is enough to write an application, attaching a receipt and a photocopy of your passport certified by a notary. The second one is more difficult:

• Order on the appointment of the head of the enterprise (certified copy);
• Passport of the person submitting the application (original);
• If a third party is submitting the application, a power of attorney in his name is required;
• Charter of the enterprise (certified copy);
• Statement of payment.

The registration procedure is quick. On average, production takes no more than three days from the date of application. Applications are always processed in order of priority, and this happens without any hitches.

Receipt through multifunctional centers

Often people simply do not know where the accredited service for issuing digital signatures is located, and are interested in whether it is possible to obtain an electronic signature through the MFC at their place of residence.

Experts answer that such a possibility really exists. By contacting the municipal services center, any citizen or representative of a legal entity will be able to receive the keys within ten working days from the date of submission of the application. Such services have been provided since 2017.

To register, you need to make an appointment by phone hotline 88005505030 or come to the branch to get an electronic queue coupon.

Upon arrival, you will need to write an application according to the sample that will be given to you on the spot. You also need to have your passport and... The service is free for the public.

The procedure is extremely simple. First, you register on the website of the certification center, select a registration service, prepare the above papers, pay for the service in a convenient way (bank, terminal, Visa or MasterCard).

There are several ways to obtain an electronic signature for individuals, and they differ in purpose.

How to make an electronic signature for government services

Free legal consultation

If you need to use the capabilities of the gosuslugi.ru website, work with portals tax service and Rosreestr, a qualified signature will be required. With its help, a citizen can carry out the following operations:

• Receive or replace a civil or TIN;
• Request information about income, debts, fines from the tax and;
• Receive electronically;
• Check the account in the Pension Fund of the Russian Federation;
• Register or deregister in the city, carry out similar operations with the car;
• Apply to a university in another city;
• Conclude contracts for remote work;
• Participate in the system electronic trading throughout the country;
• Register ;
• Obtain a license, patent.

You can obtain this type of digital signature from certification centers. Cost – 950 rub. To do this you will need to perform the following set of steps:

• Visit the official website of the NCC of the Russian Federation and go through a quick registration procedure;
• IN personal account indicate where you live and where you want to receive an electronic signature;
• Clarify for what purposes it is planned to be used;
• Request an invoice and pay it in a convenient way;
• Arrive at the pickup location at the specified time with a package of necessary documents.

So you can easily make an individual an electronic signature for government services and other tasks related to official document flow and various registrations. As you can see, there is nothing complicated in this process, and it will take a little time.

Digital signature and distribution of powers

Often the signature belongs to a legal entity - more precisely, the head of a company or business owner. But at the same time, all the main “current” tasks are performed by his deputy, the head of the legal department, or another official in the company.

In this case, a logical question arises - how to issue a power of attorney for the use of an electronic signature by another person? Is such a procedure possible in principle?

Yes, such a possibility is provided for and enshrined in law. In accordance with the Regulations on the use of digital signature dated December 27, 2012, legal entities has the right to appoint authorized representatives, who, in turn, will use special electronic signatures.

An application with a power of attorney is submitted to the certification center (you can download a sample here). After this, the representative will be issued certificates.

Loss of digital signature and procedures related to restoration

Your laptop was stolen or your hard drive was damaged and cannot be restored. What to do in this case, To How to restore an electronic signature in the prescribed manner? If the key is lost, it cannot be recovered. You will have to apply for a new one.

The essence is the same as during the initial appeal. There is also no difference in timing. You simply repeat the previously completed procedure. Warn everyone about such changes. Use backup storage options such as portable flash drives to avoid unnecessary hassle.

If necessary, you can use the help of specialists who will help you quickly and competently collect all the necessary documents and issue or restore an electronic digital signature in the shortest possible time.