What does a HR inspector do? Job description of the HR department inspector: functional responsibilities and rights. Requirements for a calving personnel specialist
1.General provisions
1.Department: frames.
2.Subdivision: statistics and personnel accounting group
3.Full job title: inspector
4. Appointment and removal from office are carried out by the General Director.
5.The holder of this position reports directly to the Deputy Personnel Department for Administrative Work.
6.The holder of this position is replaced during the period of absence by the secretary of the HR department.
7. In his activities, the employee is guided by the following legal acts and regulatory documents:
GOST 6/30-97.
Charter of LLC "Kolpino".
Internal labor regulations.
Orders (instructions) of direct management.
Regulations on the HR department.
Other regulatory documents of the personnel service.
1.Qualification requirements:
Work in this position requires the employee to have the following qualifications:
Higher, n/higher vocational education
At least 1 year of experience in HR administration and personnel records.
1.The holder of this position must know:
Labor legislation.
The structure and staff of the enterprise, its profile, specialization and development prospects.
Personnel policy and strategy of the enterprise.
The procedure for registration, maintenance and storage of documentation related to personnel and their movement.
The procedure for creating and maintaining a data bank about the personnel of the enterprise.
Organization of time sheets.
Methods for recording the movement of personnel, the procedure for drawing up established reporting.
Fundamentals of psychology and labor organization.
Computers and communications.
Labor protection rules and regulations.
Work culture and work ethics.
1.Functions
The holder of this position is entrusted with following functions:
Conducting personnel records.
Maintaining personnel records.
1.Job responsibilities
The HR department inspector is obliged to:
1. Timely process appointments, transfers, and dismissals of employees in accordance with labor legislation, regulations, instructions and orders of the general director.
2. Maintain personal files of employees, make timely changes to them and ensure their storage.
3.Keep records of personnel, maintain the “Personnel” program and promptly make changes to it regarding personnel.
4.News work books employees, make timely changes to them and ensure their storage.
5. Timely issue vacations and sick leave for employees.
6.Check data on time worked in a timely manner (data from the SKD program transmitted from the divisions of the time sheet).
7. Promptly issue certificates and copies of work books upon employee requests.
8. Treat other employees objectively, evaluate their contribution to achieving the Company’s goals based on the results of their work, regardless of personal attitude.
9. Observe the established deadlines for completing tasks and instructions.
10. Provide assistance to work colleagues in solving problems in their activities if assistance can lead to a qualitative improvement in performance results.
11.Continuously improve your professional level.
IV. Rights
The HR inspector has the right:
1. Get acquainted with the draft decisions of the head of the department and the head of the organization in the area of activity.
2.Attend meetings of committees and working groups, and other meetings of employees in the area of activity.
3.Participate in the discussion of issues related to the activities of the personnel service.
4. Submit proposals for improvement of the activities of the department and the Company and improvement of working methods for consideration by the HR Director and the Head of the HR Department; options for eliminating existing shortcomings in the company’s activities.
5. Interact with employees of all structural divisions.
6. Request personally or on behalf of management from other structural units information and documents necessary to fulfill his official duties.
7.Sign and endorse documents within your competence
8. Demand assistance from the HR Director and the Head of the QA in the performance of official duties and in the exercise of the rights provided for in this job description.
9.Act on behalf of the HR department and represent its interests in relations with others structural divisions organizations within their competence.
1.Responsibility
The Human Resources Inspector is responsible for:
1. Fuzzy and untimely performance of one’s official duties - punishment within the limits determined by the current labor legislation Russian Federation.
2. Offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation
3. Causing material damage- within the limits determined by the current labor and civil legislation of the Russian Federation.
4.Violation labor discipline and non-compliance with internal rules labor activity– within the limits determined by the company’s internal regulatory documents.
5. Incorrect attitude towards company employees - within the limits determined by the HR director and head of the HR department.
1.Relationships
6.The holder of this position in the process of work interacts in the area of activity with employees of all structural divisions.
2. Criteria for the effectiveness and evaluation of the work of the HR inspector
1. Implementation of the functions of the personnel service outlined in this job description.
2.Lack labor disputes between employees and the Company due to improper performance by the inspector of the functions prescribed in the job description.
3. Clear, complete and timely provision of information requested in the area of activity from other departments.
Agreed
Head of HR Department __________________ V.L. Pavlov
Head of Legal Department __________________ A.T. Mikhneva
HR Director __________________ E.R. Bondarchuk
I have read the instructions :
_________________ “____” ______________ 2001
Enterprises compile local document for the main categories of workers, which is called a job description. The specialty of a personnel inspector is no exception. Upon employment, the employee is required to read the document and also comply with all points of the instructions. Now the personnel service is engaged in managing labor resources at the enterprise. The instructions drawn up for specialists must include the basic requirements for employees, their skills and knowledge. Consider below:
- why do you need a personnel inspector at an enterprise;
- general provisions instructions;
- responsibilities and tasks;
- responsibility and rights.
Why do you need a personnel inspector at an enterprise?
HR inspector - a person who is involved in personnel records management, resolves disputes with employees, submits reports related to personnel, necessary authorities. In some organizations, this person may also be involved in accrual wages. In other companies, such a person carries out personnel selection.
The workload of a specialist depends on the instructions of the management of the enterprise where he works, on the size of the company and the focus of its activities. Depending on the main tasks a task is set for the personnel officer for the near future. For example, when opening a new branch, assistance is required in the selection, registration, qualification testing, and training of new personnel.
In order for the personnel inspector to be aware of his job responsibilities during employment he is given a job description to review, which includes positions in the specialty, duties and skills, as well as liability that will arise in case of improper performance of one’s work. After studying the document, you must sign in confirmation that the employee agrees with all points.
General provisions of the instructions
In paragraph general provisions of the document information about who appoints and dismisses a specialist is indicated, requirements for education and experience, hierarchy of subordination, the possibility of replacement in the absence of an employee in the workplace, as well as knowledge requirements.
General provisions in the job description for a personnel inspector may look like this:
Responsibilities and tasks
The duties and tasks of the HR inspector include both a range of tasks relating to the entire enterprise and its work can be directed to a local area, for example, only work with personnel selection, this depends on the workload of the HR department and the number of employees. The main responsibilities include the following:
TO additional responsibilities inspectors may be classified as:
- preparation of materials for certification, determining the level of qualifications of employees;
- identifying the reasons for employee dismissal and strengthening measures to reduce staff turnover;
- preparation, grouping and submission of documents to the archive;
- regulation of labor discipline;
- organizing courses to improve the level of employee training;
- conducting examinations confirming the qualifications of personnel;
- conducting an assessment personal qualities, identifying motivating indicators for further staff growth;
- preparation of official documentation;
- competent distribution of labor resources in the HR department.
Requirements for a specialist
When applying for employment, it is presented to the employee requirements not only for education and work experience, but also requirements for knowledge and skills.
The main functions assigned to a specialist:
The responsibilities of the HR inspector are related to personnel records management, the requirements for a candidate for employment are quite low.
For this position it is enough to have an average special education and minor work experience, training can be completed while working.
However, the more experience, the more valued the specialist is. Need to be aware labor legislation, attend seminars where they talk about innovations.
Responsibility and rights
Like every employee, the HR inspector has rights and responsibilities that arise in the event of unlawful actions.
The rights of a labor inspector include:
- be aware of management decisions related to personnel activities;
- make suggestions for improvements labor process, and improve the work methods of employees, make comments if employees violate the work process, suggest possible solutions to problems in the company;
- request documentation necessary for work, both independently and by order of management;
- You can require assistance in resolving difficult situations regarding personnel or documentation; you can involve both management and other structural units;
- participate in meetings of working groups on personnel activities;
- maintain relationships with all structural divisions;
- sign the necessary documentation;
- act on behalf of the company and represent interests during inspections.
Responsibilities of the labor inspector:
This video contains interesting material about how to become a personnel inspector, as well as detailed description professions.
Inspector HR department– an important specialist in any company with a fairly large staff. All his rights, duties and responsibilities are specified in the job description of the HR specialist. You can learn more about this document and the main job responsibilities of such a specialist from the following article.
Importance of HR department
Most management companies still believe that the appointment of the personnel department is narrowly focused, and it is associated only with office work. However, this is not correct. Personnel department deals with management labor resources, therefore, the personnel officer is an important link between the employer and the employee.
Structure of the job description of a personnel inspector
The legislation has not established mandatory requirements that the job description of a personnel inspector must meet. In this regard, it is sufficient that it corresponds general rules applicable to such documents.
IN general view the instructions should look like this:
The main job responsibilities of a personnel officer
The main job responsibilities of the HR inspector include the following:
- Monitoring the timely execution of orders from the head of the personnel service.
- Company personnel records in accordance with approved primary documents accounting.
- Accounting and issuance of service certificates.
- Preparation of documents for qualification and certification commissions.
- Monitoring compliance with the vacation schedule.
- Maintaining archives of personal files.
- Preparation of documentation for receiving pensions.
- Informing employees upon hiring about working hours and disciplinary sanctions.
- Maintaining records in work books about hiring, dismissal, penalties and incentives.
- Accounting and scheduling of employee vacations.
- Maintaining information databases containing information about company employees.
- Studying the reasons for employee dismissal.
- Monitoring labor discipline and compliance with internal principles labor order in the company.
- Accounting for violations of labor discipline.
- Issuance of certificates about work activity employees at the request of other companies.
- Formation and maintenance of personnel personal files, making additions and changes to them.
JOB DESCRIPTION
HR inspector
1. GENERAL PROVISIONS
1.1. This job description defines functional responsibilities, rights and responsibilities of the HR inspector ____________ (hereinafter referred to as the “Organization”).
1.2. The HR inspector is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the head of the Organization.
1.3. The HR Inspector reports directly to the ___________ Organization.
1.4. A person who has a secondary vocational education without requirements for work experience or primary vocational education, special training according to an established program and work experience in the profile of at least 3 years, including this enterprise at least 1 year.
1.5. The HR inspector must know:
Legislative and regulatory legal acts, teaching materials on maintaining documentation for personnel accounting and movement;
Labor legislation;
The structure and staff of the enterprise;
The procedure for registration, maintenance and storage of work books and personal files of enterprise employees;
The procedure for establishing the names of workers' professions and employee positions, general and continuous work experience, benefits, compensation, and registration of pensions for employees;
The procedure for recording the movement of personnel and drawing up established reporting;
The procedure for maintaining a data bank about the personnel of the enterprise;
Basics of office work;
Computer technology, communications and communications;
Fundamentals of labor legislation;
Labor protection rules and regulations.
1.6. During the temporary absence of the HR inspector, his duties are assigned to __________________.
2. FUNCTIONAL RESPONSIBILITIES
2.1. The HR inspector carries out the following duties:
Keeps records of the personnel of the enterprise and its divisions in accordance with unified forms primary accounting documentation.
Prepares the hiring, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the head of the enterprise, as well as other established personnel documentation.
Forms and maintains personal files of employees, makes changes to them related to work activities.
Prepares necessary materials for qualification, certification, competition commissions and nomination of employees for incentives and awards.
Fills out, records and stores work books, calculates length of service, issues certificates of current and past work activities of employees.
Makes entries in work books about incentives and awards for employees.
Enters information about the quantitative, qualitative composition of employees and their movement into the data bank about the enterprise’s personnel, monitors its timely updating and replenishment. Keeps records of the provision of vacations to employees, monitors the preparation and compliance with regular vacation schedules.
Designs cards pension insurance, other documents necessary for assigning pensions to employees of the enterprise and their families, establishing benefits and compensation.
Studies the causes of staff turnover and participates in the development of measures to reduce it.
Prepares documents upon expiration of the established periods of current storage for depositing in the archive.
Monitors the state of labor discipline in the organization’s divisions and employees’ compliance with internal labor regulations.
Prepares prescribed reports.
3. RIGHTS
The HR inspector has the right:
3.1. Request and receive the necessary materials and documents related to the activities of the HR inspector.
3.2. Enter into relationships with departments of third-party institutions and organizations to resolve operational issues production activities, falling within the competence of the personnel inspector.
3.3. Represent the interests of the enterprise in third-party organizations on issues related to its professional activities.
4. RESPONSIBILITY
The HR Inspector is responsible for:
4.1. Failure to fulfill one's functional duties.
4.2. Inaccurate information about the status of the work.
4.3. Failure to comply with orders, instructions and instructions from the head of the Organization.
4.4. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise and its employees.
4.5. Failure to ensure compliance with labor discipline.
5. WORKING CONDITIONS
5.1. The work schedule of the HR inspector is determined in accordance with the Internal Labor Regulations established in the Organization.
5.2. Due to production needs, the HR inspector is required to go on business trips (including local ones).
6. RIGHT OF SIGNATURE
6.1. To ensure his activities, the HR inspector is given the right to sign organizational and administrative documents on issues included in his functional responsibilities.
I have read the instructions __________________/_________________/ (signature)
