A procurement plan for Federal Law 44 is being formed. Instructions: how to fill out a procurement plan. In what cases can changes be made to the procurement plan?

The table that the customer needs to fill out consists of 15 columns and looks like this:

How to fill out the procurement plan for 2019-2021 is reflected in Art. 13, 17 and 19 44-FZ, and the procedure is set out in the RF PP No. 552 of 06/05/2015. The customer’s procurement planning document must include:

• order identification code;
• target;
• object name;
• the amount of funding allocated for procurement activities;
• frequency of procedures;
• explanations, if necessary;
• data on public discussion, if necessary;
• information about special orders.

Below you will find step-by-step filling out the procurement plan for 2019. After this it is necessary.

Separately, it should be noted that for ease of compilation, there are specialized software packages. The use of such programs allows you to accurately generate a planning document, monitor budget compliance, and create various reports.

Completing the procurement plan for 2019: instructions

Step 1. Indicate the details of the institution, as well as the employee who is responsible for filling it out.

Step 2. The first four columns indicate the serial number, identification number (it is formed according to the rules of Article 23 44-FZ, as well as Order of the Ministry of Economic Development of Russia No. 422 of June 29, 2015), as well as the purpose of the order (the name of the event and the expected result are filled in in accordance with Article 13 44-FZ).

Step 3. Columns 5 and 6 indicate the name of the object of the order, as well as the expected time of publishing a notice of the procedure, participating in the selection of a supplier, or concluding a contract with a single supplier.

Columns 7 to 11 reflect data on financing - the total amount of financing, expected payments for the current period, as well as for the first, second years of the planning period and subsequent periods.

Step 4. Column 12 indicates the estimated timing of procurement procedures. They can be changed later if the need arises.

Column 13 contains information about whether there are specialized types of government procurement (clause 7, part 2, article 17 44-FZ). This data is displayed as “yes” or “no”.

The next (penultimate) column provides information on public consultations.

Finally, the last column contains the reasons for making changes, if any. This item is filled in when adjustments are made to the customer’s procurement planning document.

If there were changes, then this part of the table can be filled out like this:

Video: filling out a procurement plan

Completed procurement plan for 2019, sample

An example of filling out a procurement plan in the UIS

Is it possible to make changes

Due to the fact that the customer plans procurement activities immediately for a three-year period, it is possible to make changes. The cases in which this can be done are set out in Art. 13 and 19 44-FZ, as well as RF PP No. 552 dated 06/05/2015.

We provided detailed information and instructions in the article about.

The procurement plan is drawn up for three years: you enter information on new purchases into it and transfer information on purchases for the last two years from the previous plan. When filling out, pay attention to two points. Firstly, it is important to justify the purchase and do it correctly. Otherwise, you face a fine of up to 50 thousand rubles. Secondly, you need to correctly formulate the procurement identification code. The fact is that specifying the wrong code can lead to an incorrect choice of procurement method, which, in turn, will entail a fine. After completing the procurement plan, you must submit it to GRBS. The law does not define the deadline and procedure for referral, so check this with your GRBS in advance. You need to approve the procurement plan no later than 10 working days from the date of reaching the limits or approval of the financial and economic activity plan. After this, publish it in the EIS within three working days. For violation of deadlines - a fine of up to 30 thousand rubles.

Purchases related to state secrets do not need to be placed in the Unified Information System.

How to fill out the procurement plan form for state (municipal) needs according to Law No. 44-FZ

How to prepare to fill out a procurement plan

The term for the formation of a procurement plan according to Law N 44-FZ is a period equal to the term of the budget law, through which procurement is financed. Now it is three years (clauses 3, 4, article 169 of the Budget Code of the Russian Federation, part 4, article 17 of Law No. 44-FZ).

Before completing your purchasing plan for the next three years, you must determine which purchases to make. To do this, collect information about new purchases and transfer information from the previous procurement plan.

You can find out information about new purchases from the relevant departments. The procedure, deadline and form for submitting such information are not defined by law, so we recommend stipulating in the order who and when submits such information to the contract service (contract manager).

Information from the previous plan is transferred over the last two years (clause 8 of Rules No. 552, clause 5 of Requirements for the formation of procurement plans No. 1043).

Example of transferring information from a previous procurement plan

For example, in the procurement plan for 2018 - 2020. The following items were indicated:

for 2018 - purchase of office supplies in the amount of 300 thousand rubles;

routine repairs of premises in the amount of 2 million rubles are planned for 2019;

For 2020, the purchase of computer equipment in the amount of 500 thousand rubles is planned.

In 2018, when drawing up a procurement plan for 2019 - 2021. it is necessary to transfer purchases from the previous procurement plan that were planned for 2019 and 2020:

current repairs of premises in the amount of 2 million rubles;

purchase of computer equipment in the amount of 500 thousand rubles.

Where to fill out the procurement plan form

Federal customers form procurement plans through the “Electronic Budget” system, regional and municipal customers - directly in the Unified Information System or through local regional systems (clause 6 of the Rules approved by Decree of the Government of the Russian Federation of October 29, 2015 N 1168).

In any case, the system will prompt you to fill out the columns of the procurement plan in the form approved by Decree of the Government of the Russian Federation dated June 5, 2015 N 552 (if you are a federal customer) or Decree of the Government of the Russian Federation dated November 21, 2013 N 1043 (if you are a regional or municipal customer).

What is included in the procurement plan

Enter the following information into the procurement plan (Part 2 of Article 17, Part 2 of Article 18 of Law No. 44-FZ):

name of the procurement object;

procurement costs, its purpose, timing and frequency;

information about public discussion;

information that the product is high-tech or needed for scientific (design) work;

details of regulations that establish characteristics and maximum prices or determine standard costs;

information about special purchases;

total values;

justification for the purchase.

The procurement plans do not include amounts related to reimbursement of travel expenses to the employee (Letters of the Ministry of Economic Development of Russia dated November 23, 2016 N D28i-3103, dated June 15, 2016 N D28i-1506).

How to specify a purchase identification code

This code is formed from the following elements:

How to indicate the purpose of a purchase

The section on the purpose of the purchase consists of two columns in which you need to indicate (clause “e” clause 1 of Requirements N 552 and clause “z” clause 1 of Requirements for the form of procurement plans N 1043):

the name of the event of the state (municipal) program of the Russian Federation for the implementation of which you are purchasing goods (work, service). If the procurement is not carried out for the implementation of such a program, then indicate the functions (powers) of the government agency or the name of the international agreement for the implementation of which the procurement is being carried out;

Examples of names of state program activities and functions (powers) of the institution

You are planning to purchase computers for the implementation of the event “Ensuring the daily functioning of the units of the Ministry of Emergency Situations of Russia” within the framework of the state program “Protecting the population and territories from emergency situations, ensuring fire safety and the safety of people on water bodies.” In this case, in column 3 of the procurement plan, indicate: “Ensuring the daily functioning of the units of the Ministry of Emergency Situations of Russia.”

If you are purchasing goods to implement the functions (powers) of a government agency, then in column 3 indicate only this function (power), for example, “Creating an effective system for assessing the quality of education.”

the expected result of an event of a state (municipal) program, if the procurement is carried out for the implementation of a state (municipal) program of the Russian Federation.

How to indicate the name of the procurement object

In the procurement plan, you only need to indicate the name of the procurement object. There is no need to provide a description of the procurement object here (clause “e” clause 1 of Requirements No. 552, clause “h” clause 1 of Requirements for the form of procurement plans No. 1043).

Examples of filling out the column “Name of procurement object”

When purchasing pens, pencils, paper clips, etc. indicate, for example: “Purchase of office supplies.”

When purchasing construction waste removal services, you can specify “Bulky waste removal.”

When purchasing work for ongoing repairs, indicate, for example, this: “Routine repairs of premises at the address: Zhukov, st. Vesennaya, no. 16.”

How to indicate the planned year of procurement

Indicate the year of publication of the notice, invitation to participate in identifying a supplier, or the year of concluding a contract with a single supplier, if the notice is not necessary (clause “e” clause 1 of Requirements 552, clause “z” clause 1 of Requirements for the form of procurement plans N 1043 ).

If you purchase the same product every year, then this should be reflected in the plan in separate lines, in which a different year is indicated for each purchase (Letter of the Ministry of Economic Development of Russia dated March 6, 2017 N D28i-965).

An example of creating separate lines for the same purchases with different years

How to indicate the amount of financial support

Filling out the section “Amount of financial support” depends on the order in which the purchase will be financed: only in the current year or broken down by year.

If the purchase will be financed only in the current financial year, then fill in the columns “Total” and “For the current financial year.”

If financing is broken down by year, then indicate the payment amount for each year and the total amount for all years (clause “e” clause 1 of Requirements N 552, clause “z” clause 1 of Requirements for the form of procurement plans N 1043).

An example of entering information about the financial support of a purchase

In 2018, you plan to purchase “Building reconstruction work” for a total amount of 50 million rubles. It will be financed in the following order: in 2018 - 20 million rubles, in 2019 - 20 million rubles, in 2020 - 10 million rubles.

In this case, in the “Volume of financial support” block, fill in the following columns:

“total” - 50,000,000 rubles;

“for the current financial year” - 20,000,000 rubles;

“for the planning period” “for the 1st year” - 20,000,000 rubles;

“for the planning period” “for the 2nd year” - 10,000,000 rubles.

Please note that it is not necessary to include in the amount of financial support the cost of goods (works, services) that have already been purchased, but will be paid in the following periods (clause 12 of Rules No. 552, clause 9 of Requirements for the formation of procurement plans No. 1043).

How to enter information about the timing (frequency) of purchases

The plan must reflect the time frame for delivery of goods, performance of work, and provision of services. In this case, it is enough to indicate, for example, the quarter in which it is planned to supply goods, perform work, or provide services.

The frequency of delivery in the plan can be reflected, in particular, as follows: weekly, twice a month, monthly, quarterly, once every six months, once a year, etc. (clause “e” clause 1 of Requirements No. 552, clauses. "z" clause 1 of the Requirements for the form of procurement plans N 1043).

How to fill out the column “Availability of information on procurement in accordance with clause 7 of part 2 of article 17 of Law No. 44-FZ”

You must indicate “Yes” in the column if the goods (work, services):

included in the list provided for in Appendix No. 2 to Decree of the Government of the Russian Federation dated 02/04/2015 No. 99;

intended for scientific research, experiments, surveys, design work.

Specify "No" in other cases.

How to fill out the “Information about mandatory public discussion” column

In this column, indicate “Yes” if you plan to hold an auction or competition (except for closed or repeated procedures) with NMCC for more than 1 billion rubles. (Clause 2 of the Rules approved by Government Decree No. 835 dated August 22, 2016).

For regional and municipal customers, additional cases of mandatory public discussion may be established (Part 2 of Article 20 of Law No. 44-FZ). For example, customers in the Moscow region are required to carry out it with a contract price of 500 million rubles. (Article 3 of the Law of the Moscow Region dated July 11, 2016 N 94/2016-OZ).

In other cases, indicate “No”.

How to enter information about special purchases

Special purchases include:

up to 100 thousand and up to 400 thousand rubles. (clauses 4, 5, part 1, article 93 of Law No. 44-FZ);

works and services provided for in clauses 23, 26, 33, 42, 44, part 1, art. 93 Law No. 44-FZ;

medicines for patients for medical reasons (clause 7, part 2, article 83, clause 3, part 2, article 83.1 of Law No. 44-FZ).

For such purchases, information is entered in a simplified manner. You need to fill out (clause 2(1) of Requirements No. 552 and clause 2(1) of Requirements for the form of procurement plans No. 1043):

purchase identification code;

in the column “Name of the procurement object” it is enough to indicate the norm of Law No. 44-FZ, on the basis of which the special procurement is carried out. For example, “Based on clause 4, part 1, art. 93 Federal Law dated April 5, 2013 N 44-FZ”;

the year the contract was concluded with the sole supplier or a procurement notice was issued, if required;

information on the amount of financing is entered in a generalized manner - in the amount of the annual volume of financial support for this purchase (clause 2 of Requirements No. 552 and clause 2 of Requirements for the form of procurement plans No. 1043);

frequency of purchases.

How to enter totals

After entering information on all purchases in a separate line, indicate the total amount of financial support broken down by year. The state (municipal) customer also needs to provide the final amount of financial support, broken down by year and by BCC. If the customer is a unitary enterprise, then reflect these amounts broken down by year and by subsidy agreements.

How to fill out a purchase justification in the procurement plan

In the procurement plan, you are required to justify why you are purchasing a product (work, service) and indicate that it meets the standardization requirements (Part 2 of Article 18 of Law No. 44-FZ). Otherwise, you face a fine of 20 thousand to 50 thousand rubles. (Part 1 of Article 7.29.3 of the Code of Administrative Offenses of the Russian Federation).

The justification is filled out in the annex to the procurement plan. The justification form for the procurement plan was approved by Decree of the Government of the Russian Federation dated June 5, 2015 N 555.

Duplicate some of the information from the procurement plan:

the procurement identification code (column 2 of the justification form) must be taken from column 2 of the procurement plan;

take the name of the procurement object (column 3 of the justification form) from column 5 of the procurement plan;

fill out the name of the event, function, authority, international agreement (column 5 of the justification form) as in column 3 of the procurement plan.

Enter the rest of the information in the following order:

in column 4, enter the name of the state (municipal) program, if in column 5 you indicated the name of the event that is being carried out within the framework of this program;

Column 6 of the justification form can be filled out in one of three ways:

- if the name of the purchase is directly related to the name of the event, function, authority, international agreement, then you can indicate that the goods are purchased for their implementation (Letter of the Ministry of Economic Development of Russia dated November 23, 2015 N D28i-3527);

- if there is no direct connection between the name of the purchase and the name of the event, function, authority, international agreement, then describe how the purchase will contribute to their implementation (Letter of the Ministry of Economic Development of Russia dated November 23, 2015 N D28i-3527);

Example of a rationale statement

The name of the procurement object “auto parts” is not directly related to the name of the event “Development of primary health care, including for rural residents. Development of a system for early detection of diseases, pathological conditions and risk factors for their development, including medical examinations and medical examinations of the population, including children.” In this case, you can justify the purchase in column 6, for example, like this: “The goods are needed to repair cars that are used to provide primary health care to rural residents.”

— if for medical reasons, then indicate the date and number of the decision of the medical commission on the basis of which the purchase is made (clause 5 of the Rules for Justification of Procurement);

Column 7 of the justification form is filled out if there are requirements for the characteristics of the product or its maximum price, and also if you plan to purchase goods according to cost standards.

To fill out this column, indicate the details of the regulations in which these requirements or standards are established. These details can be checked with your GRBS (founder) or in the Unified Information System at: http://zakupki.gov.ru/epz/normalizationrules/quicksearch/search.html.

Example of filling out column 7 justification

To ensure the functions of the Ministry of Economic Development of the Russian Federation, it is planned to purchase periodicals. For such a purchase, cost standards are established in Order of the Ministry of Economic Development of Russia dated December 11, 2017 N 660. Therefore, in column 7 indicate: Order of the Ministry of Economic Development of Russia dated December 11, 2017 N 660 “On approval of standard costs for ensuring the functions of the Ministry of Economic Development of the Russian Federation.”

How and when to submit a completed procurement plan

After filling out the procurement plan, send it to the GRBS (founder) in the manner that he establishes.

Some customers must formulate procurement plans by July 1. This is established, for example, for customers in the Moscow region. What deadline is set for you, check with your GRBS.

As a rule, if the customer works in a regional system, the procurement plan is sent for approval through such a system. For example, customers in Moscow do this through EAIST 2.0.

Customers who create a procurement plan in the Electronic Budget system can send it to GRBS through this system, since its functionality allows this to be done.

How to approve a procurement plan

The approval period for the procurement plan under Law No. 44-FZ is no more than 10 working days from the date:

bringing procurement limits to the state (municipal) customer or institution to which its powers have been transferred (Part 7, Article 17 of Law No. 44-FZ, paragraphs “a”, “d”, paragraph 2 of Rules No. 552, paragraph “a” ", "g" clause 3 of Requirements for the formation of procurement plans N 1043);

approval of the plan (program) of financial and economic activity of a budgetary institution or unitary enterprise (Part 8 of Article 17 of Law No. 44-FZ, paragraphs “b”, “b(1)”, paragraph 2 of Rules No. 552, paragraph “b" ", "b(1)" clause 3 of Requirements for the formation of procurement plans N 1043);

concluding an agreement on the issuance of subsidies for capital investments to an autonomous institution (clause “c” of clause 2 of Rules No. 552, clause “c” of clause 3 of Requirements for the formation of procurement plans N 1043).

In order not to miss the deadline for approval of the procurement plan and not receive a fine, we recommend that you establish in the regulations (regulations) on the contract service (order on the organization of procurement) the procedure and timing for notifying the contract service (contract manager) about reaching limits or approving the FCD plan.

The procurement plan is approved by the manager or other authorized person. To do this, print it out and sign it in the upper right corner in the “I approve” column.

How to place a procurement plan for state (municipal) needs under Law No. 44-FZ

The electronic system with which the procurement plan is placed in the UIS depends on the level of the customer: federal customers post the procurement plan through the “Electronic Budget” system, and regional or municipal customers - through local systems or directly in the UIS (clause 6 of the Decree of the Government of the Russian Federation dated October 29 .2015 N 1168).

Deadline for posting a procurement plan in the Unified Information System under Law No. 44-FZ is three working days after its approval (Part 9, Article 17 of Law No. 44-FZ). Do not include the day of approval in this period (Article 191 of the Civil Code of the Russian Federation). For example, the procurement plan was approved on November 30, 2018 (Friday). The deadline for posting it is December 5, 2018 (Wednesday, the third working day after the day of approval).

The customer has the right to post the procurement plan on the website of his organization on the Internet, as well as in any printed publications (Part 10, Article 17 of Law No. 44-FZ).

It is impossible to delete a procurement plan that you have placed in the UIS. If you need to change it, then generate and publish a new version, the old version will automatically move to the archive. All versions of the procurement plans you have posted will be available in the UIS in the “Version Log” tab of the procurement plan.

Articles

The information presented in the article below will help you understand how to fill out the procurement plan for 2019. In it we will look at what information it contains and how to enter it correctly, and also provide a sample of filling out the procurement plan.

Procurement plan (document contents, instructions for filling out)

According to the provisions of the Law “On the Contract System...” dated 04/05/2013 No. 44-FZ, the procurement plan for the next year is the most important document that guides all customers when making tenders.

According to Art. 17 of Law No. 44-FZ, procurement plans must contain:

• purchase identification code;
• purpose of the procurement;
• name of the procurement object;
• the amount of financial resources allocated for procurement activities;
• frequency of procurement activities;
• explanation of the need for procurement;
• data on mandatory public discussion of the procurement;
• information about specialized types of procurement.

The specific instructions for the formation of a procurement plan are the Decree of the Government of the Russian Federation “On approval of the rules...” dated 06/05/2015 No. 552, which includes:

• rules for the formation, approval and maintenance of a procurement plan;
• requirements for the form of the plan under consideration.

Based on these standards, we can conclude that the procurement plan is a single document that must comply with the established form, which is an annex to the Decree of the Government of the Russian Federation No. 552.

The procedure for filling out the plan, indicating the purchase number included in the plan

The unified form of a procurement plan assumes that this document consists of a title page containing information identifying the subject and a table with specific data on planned purchases for the stated period.

When filling out the title page you will need to indicate:

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• date of document generation;
• customer name;
• organizational and legal form;
• form of ownership;
• location, email and telephone;
• document type (basic - “0” or modified - “1”);
• unit of measurement (ruble).

In addition, the specified identifying information must be listed using a series of codes:

• OKPO;
• TIN, checkpoint;
• OKOPF;
• OKFS;
• OKTMO;
• OKAY.

When filling out the table, you will need to reflect the following information:

1. Procurement identification code, which is generated based on the rules of Art. 23 of Law No. 44-FZ and Order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422.
2. The purpose of carrying out procurement activities in accordance with Art. 13 of Law No. 44-FZ, including the name of the event and the expected outcome of its implementation.
3. Name of the procurement object.
4. The planned year of publication of the notice of procurement activities, participation in the selection of a supplier, or signing of a contract with a single supplier.
5. The amount of financial security (including the total volume), planned payments for the current period, the first and second years of the planned period, subsequent years.
6. Planned timing of procurement activities.
7. Information about the presence of specialized types of procurement and mandatory public discussion (marked “yes” or “no”).
8. Explanations of the changes made.

Information from the table is summarized in the columns “Total for procurement” and “Including by budget classification code.”

Program for filling out a procurement plan

Special programs offered to users can provide significant assistance in formulating a procurement plan.

Such a product is designed not only to help in preparing a procurement plan, but also:

• monitor compliance with the draft budget;
• reflect its compliance with the planned indicators of financial and economic activity and the established limits;
• generate several versions of the calculation table;
• provide the ability to automatically upload data to the required software systems, etc.

Almost every program has a demo version. If you want to purchase a similar product, you should not ignore offers to use the demo version, as this will help you choose exactly the program that will fully meet the needs and requirements of a particular organization.

Using a completed plan as a sample, example of filling

Despite the fact that the formation of a procurement plan is an individual procedure and the use of any standard sample plan is impractical, the completed forms can serve as a guide when drawing up your own document. You just need to understand that you won’t be able to use data from other people’s procurement plans. As an example, we invite you to download a sample procurement plan drawn up by our specialists.

In conclusion, it remains to be said that filling out a procurement plan requires the collective work of procurement specialists, accountants, economists and lawyers of the enterprise, based on compliance with the requirements of procurement legislation and the financial and economic performance of a particular company.

You will also be interested in reading the materials that we wrote specifically for our

An institution can carry out procurement only in accordance with the schedule. This is the main document that reflects the customer's needs.

If the purchase is not on the schedule, then it cannot be carried out. The Ministry of Economic Development of Russia recalled this in a letter dated January 29, 2015 No. D28i-171.

In fact, the schedule is a list of goods (works, services) that are planned to be purchased through:

• competition (open, limited participation, two-stage, closed);

• auction (electronic, closed);

• request for quotations;

• request for proposals;

• purchase from a single supplier (contractor, performer).

This is stated in Part 2 of Article 112 of the Federal Law of April 5, 2013 No. 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” (hereinafter referred to as Law No. 44-FZ), paragraph 4 appendices to the joint order of the Ministry of Economic Development of Russia and the Treasury of Russia dated March 31, 2015 No. 182/7n.

Taking all this into account, a competent approach to the schedule will help avoid many problems in the future. In particular, failure to meet procurement deadlines, as well as administrative liability for violating their order.

Attention!If the customer does not post the schedule or posts it in violation of procurement legislation, then there is a risk of incurring administrative liability.

Responsibility is established by parts 1.4, 3 of Article 7.30 of the Code of Administrative Offenses of the Russian Federation. They provide for the imposition of a fine:

1) for non-placement schedule:

• for the customer institution - in the amount of 500,000 rubles;

• for a contract manager (contract service employee or other official) - in the amount of 50,000 rubles;

2) for placement with violation legislation:

• for the customer institution - in the amount of 50,000 rubles;

• for a contract manager (contract service employee or other official) - in the amount of 15,000 rubles.

Who makes up

The schedule must be drawn up and posted in the Unified Information System (hereinafter referred to as the UIS) by the contract service employee or contract manager responsible for this. This is stated in paragraph 2 of part 4 of article 38 of Law No. 44-FZ.

If a government agency has transferred procurement powers to another organization, then the schedule is drawn up and maintained by employees of this organization - on behalf of the government agency (Part 6, Article 15 of Law No. 44-FZ, clause 6.1 of the joint letter dated December 17, 2014, Ministry of Finance of Russia No. 02-02-05/65137 and the Ministry of Construction of Russia No. 26484-YUR/08).

How to compose

Schedules must be drawn up exclusively in a structured form (dated June 26, 2015 No. D28i-1944, dated June 9, 2015 No. D28i-1643). To do this, you need to fill out a special electronic form in the EIS. In this case, you can first prepare a schedule in paper form, and only then transfer it to the Unified Information System.

Example of creating a schedule

In the State Institution “Alpha”, the amount of funds provided by the founder for 2016 amounted to 10,200,000 rubles.

In December 2015, based on the results of competitive procurement, Alpha entered into contracts with a completion date of 2016 in the amount of RUB 3,455,000.

The amount of funds that do not relate to procurement (salaries, taxes and contributions, etc.) amounted to 5,045,000 rubles.

Based on the data received, contract manager Glebova A.S. calculated the amount of funds for purchases that will be included in the schedule and carried out in 2016:

RUB 10,200,000 - 3,455,000 rub. - 5,045,000 rub. = 1,700,000 rub.

That is, contracts concluded in 2015, funds for salaries (other payments to employees) and taxes are not included in the 2016 schedule.

Glebova distributed the remaining funds as follows:

• for the purchase of electricity from a single supplier - 300,000 rubles. (clause 29, part 1, article 93 of Law No. 44-FZ);

• for the purchase of local telephone services from a single supplier - 75,000 rubles. (clause 1, part 1, article 93 of Law No. 44-FZ);

• small purchases up to RUB 100,000: RUB 257,750 ((RUB 10,200,000 - RUB 5,045,000) × 5%);

• procurement through request for quotation: RUB 515,500. ((RUB 10,200,000 - RUB 5,045,000) × 10%);

• purchases from SMP and SONKO:RUB 678,337.50 ((RUB 10,200,000 - RUB 5,045,000 - RUB 300,000 - RUB 75,000 - RUB 257,750) × 15%).

Based on the calculations received, Glebova compiled and posted a schedule in the EIS.

How to place it in the EIS

The prepared and approved schedule must be placed in the Unified Information System for general access by all interested parties. This rule applies to all customers. The exception is federal government agencies and federal government agencies. They publish their schedules through the Electronic Budget system.

This procedure is established in paragraphs 2, 8 of the appendix to the joint order of the Ministry of Economic Development of Russia and the Treasury of Russia dated March 31, 2015 No. 182/7n, paragraph 5 of the Procedure approved by the joint order of the Ministry of Economic Development of Russia and the Treasury of Russia dated December 27, 2011 No. 761/20n .

What is considered the date of adoption of the law? For a federal law, this is the day it was adopted by the State Duma in its final version (Article 2 of the Law of June 14, 1994 No. 5-FZ). For other laws, this date is determined at the appropriate level. For example, in part of the laws of the city of Moscow it is established that such a date is recognized as the day when they were adopted by the Moscow City Duma (Part 2 of Article 12 of the Moscow Law of July 8, 2009 No. 25).

For example, federal customers were required to post schedules for 2016 no later than January 4, 2016. After all, the State Duma adopted the Law on the Federal Budget for 2016 on December 4, 2015.

In turn, regional and municipal institutions post schedules no later than a month after the adoption of the law (decision) on the regional or local budget.

In what form should the schedule be placed?

The procurement schedule and changes to it must be posted electronically. To do this, you need to fill out the electronic forms of the UIS interface in your personal account. This is due to the fact that the function for placing schedules in an unstructured form is now unavailable. This follows from the information message dated April 27, 2015.

Does the customer need to place a schedule in the Unified Information System if the institution has planned purchases that constitute a state secret?

Yes, the schedule must be placed in the Unified Information System in any case.

However, information on secret procurement must first be excluded from it. The conclusion that they cannot be published follows from paragraph 3 of the appendix to the joint order of the Ministry of Economic Development of Russia and the Treasury of Russia dated March 31, 2015 No. 182/7n.

At the same time, specialists from the Russian Ministry of Economic Development in private explanations recommend that customers who conduct secret purchases draw up two schedules. Namely:

• schedule with secret information. Such a schedule does not need to be placed in the Unified Information System, it will be an internal document of the customer;

How to make changes

During the year, the institution's needs for goods, works and services may change (for example, there will be a need for urgent repairs). It is also possible that when planning purchases, some needs were not taken into account or the schedule was drawn up with errors.

The customer can make changes if:

• more than the cost of goods (works, services) planned for purchase changed by 10 percent (letter of the Ministry of Economic Development of Russia dated July 1, 2015 No. D28i-1804);

• the purchase was cancelled;

• the procurement period, method, and contract execution period have changed;

• there were savings on purchases;

• circumstances arose that were impossible to foresee when drawing up the schedule (for example, the number of goods planned for purchase changed);

• the customer was given an order to eliminate the violation of the legislation on placing orders, including the cancellation of tenders.

This is stated in paragraph 15 of the Procedure, approved by the joint order of the Ministry of Economic Development of Russia and the Treasury of Russia dated December 27, 2011 No. 761/20n.

Advice:Data on purchases from a single supplier (in particular, small purchases up to 100,000 or 400,000 rubles) makes sense . In this case, if the customer makes an unplanned purchase and the amount of all purchases already made (including the unplanned one) for a certain code does not yet exceed the amount specified in the schedule, then changes can not be made. In the future, the customer will be able to correct the schedule if he sees that the amount of purchases made threatens to exceed the amount indicated in the schedule for the corresponding codes.

When should changes be made to the schedule?

As a rule, changes to the schedule need to be made within 10 calendar days until the day when:

• the procurement notice was published in the Unified Information System;

• an invitation has been sent to participate in determining the supplier (contractor, performer);

• a contract has been concluded (if a procurement notice or invitation to participate in determining the supplier is not provided).

But in some cases you can make changes to tight deadlines. This can be done under the following circumstances:

• the customer requests quotations to provide humanitarian assistance or eliminate the consequences of emergencies of a natural or man-made nature - changes are made on the day the request for quotation is sent to procurement participants;

• the customer makes a purchase from a single supplier (contractor, performer) to eliminate the consequences of emergency situations or urgent medical intervention - changes are made one calendar day before the date of conclusion of the contract.

And from January 1, 2017, it will also be necessary to make changes stating that the procurement was declared invalid due to the fact that the participants did not submit applications or all applications were rejected. On time - no later than one calendar day before the notice of a new purchase is posted in the Unified Information System.

This procedure is established in paragraphs 9 and 28 of part 1 of Article 93, paragraph 2 of part 3 of Article 112 of Law No. 44-F3, paragraphs 2, 6, 7, 8 of the appendix to the joint order of the Ministry of Economic Development of Russia and the Treasury of Russia dated March 31, 2015 No. 182 /7n.

When should a change be posted in the UIS?

The change must be placed in the Unified Information System no later than three working days from the date when the customer made changes to the schedule (clause 6 of the Procedure approved by the joint order of the Ministry of Economic Development of Russia and the Treasury of Russia dated December 27, 2011 No. 761/20n). The date on which changes were made can be determined by the date on which the amended schedule was approved, and an order will serve as additional confirmation.

Does the customer need to issue an order to make changes to the schedule under Law No. 44-FZ?

There is no such requirement in the law. But in practice this is often done (taking into account the rules of internal document flow). The order will allow you to control the time frame during which changes must be placed in the Unified Information System and procurements must be carried out.

After all, the dates when the customer must make changes to the schedule and publish them in the Unified Information System do not coincide. Therefore, regulatory authorities may have questions about whether the deadlines have been met (that the schedule was published within three days after changes were made to it). A order will just help prove this.

How to cancel a published schedule

The UIS interface provides the ability to cancel the published schedule. But this can only be done if the institution ceases operations. In other cases, cancellation of the schedule is not allowed.

Once the customer cancels the schedule, he will not be able to re-post it for the period of the cancellation.

No, cancellation is not appropriate in this situation.

To correct this, the customer must use the function .

The procurement plan is a list of tenders that the government customer is going to hold in the near future. It helps suppliers decide in advance which tenders are worth participating in and allocate the necessary resources for them. The procedure for drawing up, adjusting and publishing planning documents is enshrined in Articles No. 17 and No. 21 of 44-FZ, as well as a block of Government resolutions No. 552-555.

Since 2016, a two-stage planning system has been introduced. If previously one document was enough, then in 2017, 2018 and subsequent years, government customers need to create two:

1. The procurement plan (PP) reflects the customer's needs for the next 3 years.
2. The schedule plan (PG) describes purchases in more detail for the coming year.

Both documents must be available for review: published electronically in the EIS system.

What is the planning period and timing of placement of PP and PG?

1. Until July 1 of the current year, employees of tender departments of government agencies are required to:
   - based on the approved budget, develop a procurement plan;
   - create a schedule based on it.
2. Ten days are given for approval of these documents by the treasury/founder.
3. Three more for publication in the EIS.

Due to the fact that it is difficult to accurately predict your needs 3 years in advance, tenders included in the planning period are gradually adjusted when their time comes. So, next year, 2019, the list of purchases for 2020 will be clarified and supplemented in the annual schedule, and long-term planning will cover a three-year period until 2022.

For violation of the regulations and deadlines for publishing planning documents, a fine of 5 to 30 thousand rubles is provided.

What purchases are reflected in the plans?

Unlike 223-FZ, where it is allowed not to publish small purchases in plans, 44-FZ obliges government customers to place in the public domain all tenders that do not constitute a state secret. Procurements not reflected in the plans are prohibited.

However, some positions are allowed not to be described in detail, indicating them only on one line. These include tenders for the supply of:

• products worth up to 100 thousand rubles;
• medicines;
• repairs and routine maintenance of premises not intended for residential use;
• training and guiding services;
• statistical analysis services;
• obtaining information from foreign sources.

What information from the PP might the supplier need?

The PP includes a lot of useful data for the supplier. First of all, regarding the tenders: the terms of purchase of goods and services, NMCC.

Also in the plans you can find:

• Identification codes.
• The amount of financing for the entire duration of the contracts, even if it exceeds the planning period.
• Information about the availability of public discussion on large tenders.

View a sample procurement plan here.

Can the customer make changes to the published plan?

According to 44-FZ, government customers have the right to edit the PP even after it is posted in the Unified Information System, including postponing the deadlines for electronic trading. The following reasons may serve as justification:

• The estimated cost of one or more purchases in the plan has changed.
• Amendments have been made to regulations. For example, to the federal or municipal budget.
• The format of the procedure has changed: type of bidding, timing, volume of technical and technical services.
• There were adjustments based on the results of public discussions.

Considering that procurement plans and schedules can be edited, you should keep in mind: documents that are posted in the Unified Information System may contain errors. The most common include:

• Incorrect NMCC. If you are interested in a tender, but suspect that the contract price is incorrect, please inform the customer.
• Small volume purchases are not included. This is a violation and a reason to file a complaint.

Where to look for procurement plans under 44-FZ?

Planning documents for specific government customers can be found in the open part of the UIS. Additionally, they can post them on their official websites.

The “Counterparties” service from Synapse greatly simplifies the task. Find an organization’s card by INN, OGRN, name or address and receive detailed information, including information about planned purchases.